Fair Vote Canada Privacy Policy
Summary
Fair Vote Canada is committed to safeguarding the privacy of our donors and supporters.
Fair Vote Canada will ensure that it has reasonable security measures in place to protect against such risks as unauthorized access, collection, use, disclosure, copying, modification or destruction of any personal information in its custody and control.
Information Fair Vote Canada collects about you
We take measures to ensure that the personal information we collect about you is adequate, relevant, not excessive and used for limited purposes.
If you sign our Declaration or another petition, send a message to a politician using one of our forms, sign up for a webinar or a volunteer activity, fill out a survey, or something similar, we may collect personal information.
The notion of personal information does not cover anonymous information that cannot be used to identify an individual.
We may collect, store, and use the following kinds of personal data:
a) Information about your computer and about your visits to and use of Fair Vote Canada’s websites, including your IP address, geographical location, browser type, referral source, length of visit and number of page views. Much of this data is analysed using Google Analytics. Google Analytics generates statistical and other information about website traffic.
b) Data relating to any transactions, such as signing a campaign petition, carried out between you and us including information relating to any contribution you make to us.
c) Information that you provide to us for the purpose of registering with us e.g. your email address and other personal information when you sign up.
d) Information that you provide to us for the purpose of subscribing to our website services, email notifications and/or newsletters; and any other information that you choose to send to us.
e) Information documenting how you interact with emails we send you e.g. when an email was opened and which links in the email you clicked on.
How Fair Vote Canada uses your information
We will use this information to keep in touch with you and to assist us in sending you the most relevant information or volunteer opportunities. We may email, send text messages, instant messages, messages through social networks, phone or mail you to keep you up to date with our campaigns and to solicit donations.
When necessary, we may need to request personal information from donors such as an address and phone number to supply records to Elections Canada and other provincial regulatory agencies to maintain compliance with election reporting laws.
How Fair Vote Canada collects your consent
Fair Vote Canada considers you to have validly consented to the collection, use or disclosure of your personal information if:
▪ you give your express written or oral consent;
▪ you voluntarily provide personal information for an obvious purpose; or
▪ if you do not object to the collection, use or disclosure of personal information within a reasonable time after the Fair Vote Canada has given you clear notice, including through this Policy, of its intention to do so and the intended purposes.
Sharing personal information with third parties
We may transfer personal information that we collect or that you provide as described in this Policy to service providers and other third parties we use to support our business. Such third parties are contractually obligated to keep personal information confidential, using it only for the purposes for which we disclose it.
We do not sell, barter or rent your personal data or any donor, membership or other fundraising lists to any other organization or third parties.
We do not engage in commercial activities.
Use of Fair Vote Canada’s site
This Policy applies to information we collect, use or disclose about members of the public and users of our websites.
Fair Vote Canada’s websites use cookies. Cookies are small text files saved on the user’s hard drive. Cookies are completely harmless and cannot contain any viruses.
Fair Vote Canada uses Google Analytics to analyze visits to its Site. Google Analytics uses cookies to record certain visitor behaviours, such as the number of visits to the Site, the path taken and the duration of the visit. Cookies do not allow us to identify users.
In advertising campaigns, Fair Vote Canada uses Facebook technologies that employ a unique browser and user identifier for targeted advertising and campaign tracking. If combined with an identifier already collected by Facebook, the unique identifier may contain personal information, which will be processed in accordance with Facebook’s privacy policy. The data remains completely anonymous and is used only to improve Fair Vote Canada’s site based on the needs of its visitors.
The Site may include links to third-party websites, plug-ins, services, social networks or applications. Clicking on these links or enabling these connections may allow the third party to collect or share information about you. If you follow a link to a third-party website or use a third-party plug-in, please note that these third parties have their own privacy policies and we do not accept any responsibility or liability for those policies. We do not control these third-party websites and encourage you to read the privacy policy of each site you visit.
By using our website, you agree to the terms and conditions of this policy. Any changes to this policy will be posted on this page.
Data security
The security of your personal information is very important to us. We have put in place appropriate and reasonable physical, organizational, contractual and technological security measures to protect your personal information from loss or theft and from unauthorized access, disclosure, copying, use or modification. We have taken steps to ensure that only those of our employees, contractors or volunteers who absolutely need access to your personal information to perform their duties are granted access.
Despite these precautions, no method of transmission or storage is 100% secure or error-free. As a result, we cannot guarantee absolute security. If you have reason to believe that your interaction with us is no longer secure (for example, if you are concerned that your account credentials have been compromised), please contact us immediately using the contact information provided below. If we become aware of a security breach involving your personal information, we will notify you and (if required) the appropriate authorities as soon as possible, in accordance with the relevant legislation.
Accessing and correcting your personal information
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes by contacting us at [email protected].
We cannot accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
We will provide access to your personal information, subject to exceptions set out in applicable privacy legislation. Examples of such exceptions may include:
▪ information protected by solicitor-client and litigation privilege;
▪ information that is part of a formal dispute resolution process;
▪ information about another person that would reveal their personal information or confidential business information;
▪ information that could reasonably be expected to threaten the life or security of another individual;
▪ information containing personal information that would reveal the identity of an individual who has provided an opinion about another individual in confidence and has not consented to the disclosure of their identity;
▪ information that is prohibitively expensive to provide; or
▪ a request that, if processed, could significantly harm the activities of the Fair vote Canada.
We may request specific information from you to help us confirm your identity and your right to access the information and to provide you with the personal information we hold about you or make your requested changes. If we cannot give you access to your personal information, we will inform you of the reasons, subject to any legal or regulatory restrictions.
Withdrawing your consent
If you have given your consent to the collection, use and transfer of your personal information, you may have the legal right to withdraw your consent under certain circumstances. To withdraw your consent, if applicable, contact us at [email protected]
Unsubscribing and Do Not Call
You may unsubscribe from our mailing list at any time, via an unsubscribe link at the bottom of our emails or by emailing us with this request.
If you do not want to receive a phone call, please contact us so we can change your record to “Do not call”.
Changes to the privacy policy
We include the date this Policy was last revised at the end of this document. You are responsible for ensuring that we have an up-to-date, active and deliverable email address for you and for periodically visiting our website and this policy to check for any changes.
Contact details and compliance undertaking
If you have any comments, questions or requests regarding this Privacy Policy and our privacy practices, please contact us at [email protected].
If you are not satisfied with the way Fair Vote Canada has handled your personal information, you may submit a complaint to Fair Vote Canada. The complaint will be investigated by Fair Vote Canada’s privacy officer, who will determine whether the personal information was handled in compliance with the Fair Vote Canada’s policies, protocols and practices and other applicable law. The privacy officer will make every reasonable effort to resolve complaints. Complainants will be informed of any progress or outcome of the investigation within no more than 60 days of receipt of the complaint and/or any additional time required to complete the investigation.