Meeting Minutes Archives

Fair Vote Canada Meeting Minutes Archive

May 2006 – present, containing:

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YEAR 2017

2017-02-01
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Real, Chardaye, Brenda, Jenn, Wilf, Kelly, and Anita. Absent: David.
2.0 Meeting Agenda: adopted as amended.
3.0 Executive Minutes of Dec. 2 (attached) Approved.
4.0 AGM location and date, and AGM Committee: Jenn/Wilf moved we recommend that Council set the date as Saturday June 3, that Council choose the location (Toronto, Montreal and Ottawa were discussed), and that Council appoint the AGM Committee when the location is decided. Carried unanimously.
5.0 Council elections timetable: Wilf/Real moved (carried unanimously) that we recommend they be: Feb. 14: e-mail announcement to current members of the election date, the deadline for candidate eligibility and voter eligibility, and a call for nominations. Feb. 28: last date for new members to join in order to be eligible to run or vote. April 11: Deadline for nominations and candidates statements. candidates are self-nominated). Interested candidates should provide a short candidate’s statement (300 words maximum) By April 18: For members with no e-mail address, after the nomination deadline, notice of the Election and a ballot will go out by snail mail. April 28: voting begins. May 8: reminder of voting ending May 10. May 10: voting ends and result announced. (New Councillors can book flights to AGM location).
6.0 Recruitment Committee: Wilf/Jenn moved it be Real, Chardaye, Jenn and Wilf. Carried unanimously.
7.0 Next steps: Chardaye message notes: We are mad but… Hope is not lost: we are holding government accountable. Press release – to go out by 8 AM EST Feb 2. Email to supporters. Contacting MPS who said they supported reform & targeting supportive liberal MPs Target prominent Canadians who are upset by the news for FVC Council and Advisory Writing the PM.
8.0 ED Report (to follow): Received.
9.0 Finance Report, financial statements, and Budget and Cash Flow spreadsheet: received.
10.0 New Brunswick: Brenda reported.
11.0 Quebec Report: Real reported. Real/Wilf moved we recommend to Council that we offer free memberships to all MDN members, carried unanimously.
12.0 PEI report: Brenda reported.
13.0 Confidentiality Policy (deferred)
14.0 Adjournment: agreed to adjourn.

YEAR 2016

2016-12-09
FVC NATIONAL COUNCIL MINUTES
1.0 Present: Real, David, Brenda, Jenn, Wilf, Gary, Jean-Sebastien, Deverell, Cym, Aamir; and Kelly and Anita. Regrets: Bruce, Chris; Absent: Chardaye, Kelsey, Sam.
2.0 Meeting Agenda: approved. Real chaired the meeting. Conflict of Interest Declarations (if any): none. Minutes of Oct. 15 and Dec. 5 Council meetings: approved.
3.0 ED Report: Kelly reported. We raised $70,000 for the Toronto Star ad, which cost $30,140.
4.0 Finance Report: October financial statements; and Budget and Cash Flow spreadsheet (v. 4). The Executive plans to keep some surplus as a war chest. Discussed.
5.0 Action Coordinator Report: Anita reported.
6.0 ERRE next steps: Many suggestions were discussed for consideration by the design charrette event working group (Kelly, Anita, Real and Wilf), as well as suggestions for a meeting with the Prime Minister, and other comments in a wide-ranging discussion.
7.0 Quebec Report: not reached.
8.0 PEI Report: not reached.
9.0 New Brunswick AV plans: not reached.
10.0 Monthly meetings: Executive recommends that the Executive meet on the first Thursday at 8:00PM Eastern; Council meet on the second Saturday at 11:00AM Eastern. Not reached.
11.0 Outstanding items and other business: the next Council meeting will be at the call of the executive, not necessarily at 11:00AM Eastern January 14, 2017 (which might be the date of the design charrette event).
12.0 In-Camera session, Minutes of Nov. 15 In-Camera Council meeting: not reached.
13.0 Adjournment: the meeting adjourned by unanimous agreement at the suggestion of the chair.

2016-12-05
FVC NATIONAL COUNCIL SPECIAL MEETING MINUTES
1.0 Present: Real, Chardaye, Brenda, Wilf, Jenn, Cym, Chris, Sam, Gary, Bruce, Aamir, Kelsey; and Kelly and Anita. Absent: David, Deverell, Jean-Sébastien
2.0 Meeting Agenda: adopted as amended. Conflict of Interest Declarations (if any): none.
3.0 ERRE Report: next steps: Kelly outlined the dilemma: how to get the government to move? Bruce: they made a pair of promises, keep repeating the pair. Real: we have no consensus on MMP or RU-PR. Kelly: the Minister has to decide on a system, but does not want to accept the 333-page majority report and the testimony of 88% of experts; so we have to create something bigger than FVC: a weekend event, with massive marketing, and participation from credible groups, with a design team headed by someone like Jean-Pierre Kingsley. Wilf: Maybe on January 14? Cym/Wilf moved: that a working group of Kelly, Anita, Real and Wilf prepare a design charrette event, to put forward a recommendation for a model based on the Recommendation of the ERRE committee. Carried: (Bruce opposed, Jenn and Kelsey abstaining, Kelsey because he had joined the meeting partway through.) Postcard survey: do we encourage supporters to fill it out? Straw poll: yes, with two opposed and two abstaining. Kelly will report on Alliance action.
3.1 Green Party convention: Bruce reported the Green Party prefers MMP, and supports a referendum if it is only on PR systems or if it is after 2 elections.
4.0 Motion by Bruce, that Fair Vote Canada call for the resignation of the current Minister of Democratic Reform, and suggest a replacement (or a number of replacements). Not seconded.
5.0 Outstanding items and other business: none.
6.0 Adjournment: Chardaye declared the meeting adjourned.

2016-12-02
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Real, Chardaye, David, Brenda, Jenn, Wilf; and Kelly and Anita.
2.0 Meeting Agenda: approved
3.0 Executive Minutes of Oct. 2: approved
4.0 ED Report: discussed. We raised $58,676 for the ad, with more to come, and it cost $30,140.
5.0 Finance Report and financial statements; and Budget and Cash Flow spreadsheet: discussed. It was agreed we will keep some surplus as a war chest.
6.0 Action Coordinator Report. Anita reported our supporters sent 6,500 letters to ERRE members, and made 200 calls to the five Liberal MPs. We had a teams phone call recently.
7.0 PEI report: Brenda reported about 400 people rallied outside the Legislature Tuesday, but with two years to the second referendum, they are not sure what to do in the meantime.
8.0 New Brunswick: Brenda noted that no one is raising their voices about the New Brunswick process racing towards AV.
9.0 Monthly meetings: Jenn/Wilf moved that we recommend Council set the regular dates as: Executive on first Thursday at 8:00PM; Council on second Saturday at 11:00AM. Carried unanimously.
10.0 Confidentiality Policy: deferred.
11.0 Review of Outstanding Items: none.
12.0 Adjournment: Chardaye declared the meeting adjourned.

2016-10-15
FVC NATIONAL COUNCIL MINUTES
1.0 Present: Real, Chardaye, Brenda, Jenn, Wilf, Deverell, Chris, Gary, Cym, Bruce, Kelsey, Jean-Sebastien, Aamir; and Kelly and Anita. Regrets: Sam. Absent: David.Real reported on recent developments.
2.0 Meeting Agenda: approved as amended. Conflict of Interest Declarations: none. Minutes of Aug 26 Council meeting: approved.
3.0 ED Report: discussed. Kelly is planning a strategy meeting with our partners to plan the next steps.
4.0 Finance Report: August financial statements; and Budget and Cash Flow spreadsheet: discussed.
5.0 Action Coordinator Report: discussed.
6.0 ERRE Presentation: Kelly will make part of the presentation including the Citizen Campaign, and Real will make part including the models in our submission. Kelly will circulate drafts of several items for comment, with a target of getting comments by mid-day Monday. Wilf will circulate a question about the Bloc position.
7.0 PEI Report: Brenda reported. We need to prepare our reaction for different scenarios. This was referred to a working group of Kelly, Brenda, Real, Anita, Jenn, Wilf and Cym.
8.0 Monthly meetings: Jenn/Wilf moved that the Executive meet the first Saturday of each month at 7:00PM Eastern, and Council meet the second Saturday of each month at 7:00PM Eastern. After discussion of alternatives, this was amended to read: monthly meeting times to be decided by email after a doodle poll. Carried unanimously.
9.0 Outstanding items and other business: none.
10.0 Adjournment

2016-10-02
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Real, Chardaye, Brenda, Jenn, Wilf; and Kelly and Anita. Later: David.
2.0 Meeting Agenda: approved. Conflict of Interest Declarations (if any): none Minutes of August 21 meeting: approved.
3.0 ED Report: discussed. Real will drop on to ERRE office. Brenda will expedite getting bank transfer details for PEI. Chardaye will help look for emergency tech-support person.
4.0 Financial statements; and Budget and Cash Flow spreadsheet: discussed.
5.0 Action Coordinator Report: Anita reported. So far, 2,800 supporters have sent our submission to their MP.
6.0 Federal Submissions: discussed.
7.0 Local submissions: Aug. 26 Council meeting agreed “that individuals can of course say what they want, but we ask that anyone using the name FVC refer to the national FV submission and not contradict it.” Minor breaches have caused no problem.
8.0 PEI: Mark Greenan and Anna Keenan are working hard with media, door-knocking, etc. Brenda will pursue the vanishing Elections PEI brochures.
9.0 In-Camera session: Wilf/Jenn moved to go in-camera, carried.
10.0 Adjournment: the meeting (in-camera) adjourned.

2016-08-26
FVC NATIONAL COUNCIL MINUTES
1.0 Present: David, Chardaye, Brenda, Wilf, Jenn, Real, Deverell, Jean-Sebastien, Chris; Kelly and Anita. Regrets: Cym, Aamir, Gary, Sam, Kelsey. Absent: Bruce.
2.0 David opened the meeting, Chardaye chaired. Agenda: adopted as amended. Conflict of Interest Declarations (if any): none
3.0 Minutes of July 14 Council meeting: approved as amended (Chardaye is a member of the Alberta working group.)
4.0 President search: David reported. Moved by Wilf/David and carried unanimously that: (a) Nominations for President are now open, open to any Council member. (b) Nominations (including self-nominations) will close Monday at 11:59PM Pacific. (c) On Tuesday morning, we will email National Council the names of candidates or the winner by acclamation. (d) If more than one candidate is nominated, we will invite candidates to send an email statement to National Council asking for support.  That email should be sent out by Thursday. The voting period will begin Friday, by email to Kelly as Returning Officer and to a scrutineer for each candidate who names one, and continue until Sunday 11:59 PM Pacific. On Monday morning Kelly will announce the winner.
5.0 Federal Submissions: Kelly and Real reported. It was agreed that FVC has no preference between our three models, but we are asking the ERRE to design and choose one model. Action on submissions was referred to the Executive.
6.0 Youth Committee: Chardaye reported.
7.0 ED Report: discussed. The two dangers are AV and the referendum demand. Several sources are referring to MMP as meaning closed-list. We will launch a petition for supporters to ask the CBC to hold a well-informed series on electoral reform.
8.0 Finance Report, financial statements, and Budget and Cash Flow spreadsheet: discussed.
9.0 Action Coordinator: Anita reported. After discussion on local submissions, it was agreed that individuals can of course say what they want, but we ask that anyone using the name FVC refer to the national FV submission and not contradict it.
10.0 PEI Report: deferred.
11.0 Quebec Report: Jean-Sebastien reported on MDN’s event at the World Social Forum Aug. 12, and other activities.
12.0 Other business: the Guy Giorno video is done, may need editing.
13.0 In-Camera session: the meeting went in-camera briefly.
14.0 Adjournment: David declared the meeting adjourned at 10:10 PM.

2016-08-21
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Brenda, Wilf, and Jenn; and Kelly and Anita. Regrets: David and Chardaye. Brenda took the chair.
2.0 Meeting Agenda: approved as amended.
3.0 Executive Minutes of July 10: approved
4.0 President position: discussed. David will report to Council.
5.0 ED Report: Kelly reviewed current priorities. Callers for the ramped-up campaign in September need to work from a call-centre, Kelly and Marilyn are working on this. Working to get people on-line to participate in the ERRE
twitter chats. A presentation to the AFN executive will happen in September.
6.0 Finance Report, and financial statements; and Budget and Cash Flow spreadsheet: discussed.
7.0 Action Coordinator Report: Anita reported.
8.0 Federal Submissions: progress reviewed.
9.0 Working group to draft guidelines for Chapters (if they can indeed make submissions): Kelly, Wilf, Jenn and Anita will have power to make recommendations directly to Council, will meet this week.
10.0 Polling (working group is Kelly, Real, Jenn, Chris, and Wilf): waiting for input from Sachi.
11.0 Lawn sign campaign: Kelly is looking for costs. Plan is to provide signs at cost to local campaigns. No Council members have notified Kelly of willingness to be part of a working group.
12.0 Confidentiality Policy (working group: Kelly, Kelsey, Chardaye, Wilf) is a work in progress.
13.0 Communications strategy report: will come to the Executive when ready.
14.0 Communications with executive: discussed.
15.0 Review of Outstanding Items: none.
16.0 In-Camera (if needed): not needed.
17.0 Adjournment: Brenda adjourned the meeting at 2:35 Eastern.

2016-07-14
FVC NATIONAL COUNCIL MINUTES
1.0 Present: David, Brenda, Wilf, Jenn, Chardaye, Real, Kelsey, Chris, Deverell, Jean-Sebastien, Gary, Cym, Aamir; Kelly, and Anita. Regrets: Sam. Absent: Bruce, Julie.
2.0 David thanked Gary for his service as President. Chardaye agreed to chair this meeting. Meeting Agenda: approved. Conflict of Interest Declarations: none.
3.0 President position; role of chair: David is Acting President. Moved by Real/Wilf that we create the position of Chair. Carried unanimously. Wilf/Jenn nominated Chardaye as Chair. Elected by acclamation.
4.0 Minutes of June 5 Council meeting: approved.
5.0 ED Report July 9: discussed. Lawn sign campaign: referred to email discussion; council members willing to be a working group on lawn signs please notify Kelly. Polling: a working group is Kelly, Real, Jenn, Chris, and Wilf. Art Auction: we have four pieces from Robert Bateman worth over $10,000 each, and expect six more from other artists, for auction this fall.
6.0 Finance Report July 6, financial statements; and Budget and Cash Flow spreadsheet: discussed. The Finance Committee will review Marilyn’s Fundraising Report and report to Council.
7.0 Action Coordinator Report: discussed. Council members please set up twitter accounts and advise Kelly before the next ERRE hearing July 25.
8.0 Federal Submissions: Real will finish editing by Sunday, please advise the Federal Submissions group of any suggestions before then. Kelly will inquire about page limit/word limit, and seek exemption. We may have to produce a 500-word summary and have it translated; Kelly will post the submission and the translated summary online.
9.0 Chapters/Action Groups making submissions to the Special Committee will, if they are allowed to make separate submissions, be asked to follow guidelines to be drafted for Council approval by a working group: Kelly, Wilf, Jenn and Anita, with power to add others.
10.0 Inclusion/Anti-Harassment Policy: Wilf/Jenn moved it be approved, subject to Cym bringing edits to the working group, which will have power to approve minor edits to the policy. Carried without opposition, Deverell abstaining.
11.0 Julie Jenkins council position: Wilf/Chris moved to declare that Julie Jenkins’ position as a director of FVC has been vacated for non-attendance at three consecutive meetings without leave of Council. Carried unanimously.
12.0 Confidentiality Policy working group: Kelly, Kelsey, Chardaye, Wilf.
13.0 PEI Report: Brenda reported.
14.0 Signing authority for cheques: Wilf/David moved that any two of Kelly, Wilf and Jenn may sign cheques. Carried unanimously.
15.0 Appointment of two Equity Officers: Cym and Chris were acclaimed.
16.0 Committee Structure and Committee Selections: Chardaye will investigate setting up a Youth Committee and report to next meeting.
17.0 Future Alberta Fair Vote actions: working group is Kelsey, Deverell, Chris, Wilf, and Chardaye.
18.0 Outstanding items and other business: Jean-Sebastien and Kelly will prepare a video of Guy Giorno’s presentation to the AGM, to be posted online. Aamir will provide a list of Conservative candidates to be sent the video.
19.0 In-Camera session: none.
20.0 Adjournment: Chardaye declared the meeting adjourned (ten minutes
early.)

2016-07-10
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: David, Wilf, Jenn, Chardaye; Kelly, Anita. Regrets: Brenda.
2.0 Meeting Agenda: approved.
3.0 Acting President and Chair: It was agreed that Chardaye chair. Wilf/Jenn moved that David be Acting President. Carried unanimously.
4.0 Minutes of May 24 (attached): approved.
5.0 ED Report and next steps: ED Report discussed. We have received 4 Robert Bateman pieces and expect another 6, to be auctioned for over $10,000 each. Kelly will seek clarification on permissible length of written submission from PCO and Clerk of the Committee, will we get special permission? And on the length of the oral submission, and whether Chapters will be considered separate organizations. Polling: deferred to email. Lawn sign campaign discussed, and deferred to email (and then cost estimate to Executive). Communications strategy report: Kelly will email next draft to Executive. Conservative leadership campaign: deferred to brainstorming by email.
6.0 Finance Report and financial statements; and Budget and Cash Flow spreadsheet: discussed. Kelly will ask Marilyn to provide report for Council by Thursday.
7.0 Action Coordinator Report: Anita gave oral report.
8.0 Federal Submissions: who presents to the Special Committee? Agreed: Kelly, Anita, and David or new President. Kelly will seek clarification on whether we can have two or three presenters. Kelly will give Council members deadline for comments.
9.0 How do we deal with Chapters/Action Groups making submissions to the Special Committee? Agreed: working group to draft guidelines for Chapters (if they can indeed make submissions): Kelly, Wilf, Jenn and Anita.
10.0 Harassment Policy working group: draft Inclusion/Anti-Harassment Policy will go to Council for approval, signature line to come out.
11.0 Confidentiality Policy working group: we will ask Council for volunteers.
12.0 Review of Outstanding Items: none.
13.0 In-Camera session: none.
14.0 Adjournment: Chardaye declared the meeting adjourned.

2016-07-02
FAIR VOTE CANADA NATIONAL COUNCIL MINUTES
1.0 Present: Gary, David, Brenda, Wilf, Jenn, Chardaye, Chris, Deverell, Aamir, Cym, Kelsey, Réal, Jean-Sébastien, and (very briefly) Anita. Regrets: Sam, Bruce, and Kelly. Absent: Julie.
2.0 Wilf/David moved to go into In-Camera session: carried unanimously.
3.0 The meeting came out of In-Camera session, with Chardaye in the Chair: ED Position Description: Deverell/Jenn moved to approve the June 26 draft, subject to minor amendments deemed appropriate by the Executive: carried with two abstentions.
4.0 Deverell/Cym moved to go back into In-Camera session: Carried unanimously.
5.0 Adjournment: Chardaye declared the meeting adjourned, nothing reported out of In-Camera session

2016-06-05
FAIR VOTE CANADA NATIONAL COUNCIL IN-PERSON MEETING MINUTES – Ottawa
1.0 Present: Gary, Brenda, David, Jenn, Wilf, Chardaye Bueckert, Bruce Hyer, Réal, Chris Durrant, Deverell, Cym, Jean-Sébastien, Sam; Kelsey and Aamir by phone; and Kelly and Anita. Not present: Julie.
2.0 Meeting Agenda approved with addition of new 5.0; Minutes of May 27, 2016: approved. Conflict of Interest Declarations: Bruce noted he is Deputy Leader of the Green Party
3.0 Review of Strategic Plan 2012-2015 revised Oct. 11, 2013: discussed
4.0 ED Report:
4.1 Fundraising: discussed. NUPGE are donating $5000
4.2 Federal Submissions: discussed. Council members will have read-only access to current draft and can send comments to submissions working group (fedsubmissions@fairvote.ca)
4.3 Outreach: discussed, including “Town Hall in a Box” Project.
4.4 Every Voter Counts Alliance, and other strategic partners: discussed.
4.5 Media outreach, myth-busting: discussed.
4.6 Campaign activities: discussed.
BREAK
4.7 Proposed Angus Reid poll: Kelly answered questions.
4.8 Campaign actions by local teams: Anita reported (32 active teams, etc.)
5.0 Presidential authority: Brenda took the chair. Gary/Bruce moved that the President shall prepare the first draft of media releases and, after consultation with the executive and staff, the President shall have final approval of, and responsibility for, their final content. Bruce/Wilf moved to amend to provide that “the President or Executive Director may prepare. . .” Amendment carried. Motion as amended: Yes 7, No 2, Abstain 3, present and not voting 1, not voting on phone 2. Carried.
5.1 MDN Report: Jean-Sébastien reported; MDN has 100+ members, 25,000 supporters, and a budget of about $5,000/year.
5.2 PEI Report: Brenda reported (written report).
5.3 Partisan caucuses: David reported on LFV. Wilf, Réal and Sam will confer about NDFV.
5.4 FVC Budget 2016-7: discussed. Budget and Cash Flow spreadsheet: discussed. Kelly will send Council members a copy of our liability insurance policy.
5.5 Membership Engagement: steps coming from discussions with our membership, supporters and other volunteers. Discussed. Kelly and Gary will consider preparing reports to members from time to time on what FVC and FVC Council is doing. Réal will report on NCR Chapter request for information.
5.6 Board priorities for 2016-2017: items discussed included the “blue gap” (lack of Conservatives), targetting MPs, getting the government to launch a public education campaign, getting our supporters out to Town Hall meetings, and others.
LUNCH
6.0 Wilf/Brenda moved to go In Camera for staff performance review and staff structure, carried. After In Camera Session: no decisions reported out.
7.0 Executive and Committee Selection: Executive and Committee Structure. Wilf/Deverell moved to elect President, 2 Vice-President, Secretary, Treasurer, and one member at large. Carried. It was agreed to appoint a Finance Committee.
7.1 Executive Elections and Speeches: Gary acclaimed President. David and Brenda acclaimed Vice-Presidents. Wilf acclaimed Secretary. Jenn acclaimed Treasurer. Bruce and Chardaye were nominated for Member at large, Chardaye elected.
7.2 Committee Selections: deferred (not reached) Signing authority for cheques: deferred (not reached)
7.3 How do we deal with Chapters making submissions to the Special Committee? Referred to Submissions working group. What is our decision on the Angus Reid poll? Discussed. Deferred (Quorum lost). Confidentiality Policy working group: deferred. Volunteers to join it, please notify Kelly. Meanwhile, we can use the existing policy (“That the FVC email procedures be updated to prohibit any past or present conversation on the FVC National Council or National Executive mailing lists marked “confidential”, or part thereof, to be forwarded to anyone other than a meeting participant, Advisory Board Member, contractor or employee of Fair Vote Canada without first being granted permission to do so by the FVC Chair. In addition, the same restrictions apply to minutes or recordings of FVC National Council and National Executive meetings held ‘in camera’.”) Other Operational Planning: deferred (not reached). Harassment Policy working group: deferred (not reached). Alberta, PEI: deferred (not reached).
8.0 Revisions to 2016-2017 Budget (if necessary): None.
8.1 2016-2017 Meeting Schedule: discussed (doodle poll).
8.2 Unfinished business and other business: deferred (not reached).
9.0 Adjournment: Gary adjourned the meeting at 5:30pm Eastern.

2016-05-27
FAIR VOTE CANADA NATIONAL COUNCIL MINUTES
1.0 Present: Gary, Jenn, Wilf, Deverell, Réal, Cym, Jean-Sébastien, Kelsey; and Kelly and Anita. Regrets: Brenda, David, and Aamir. (Julie and Sam had not answered the doodle poll)
2.0 Meeting Agenda: approved. Council Minutes of Feb. 20, 2016: approved. Conflict of Interest Declarations (if any): none.
3.0 ED Report: discussed. It was agreed Kelly will prepare a report on the proposed Angus Reid poll for the June 5 Council meeting.
4.0 AGM update: only 22 registrations. Moved by Day/Deverell that we move the business meeting to just before lunch and invite members to attend the morning session at no charge (no free lunch). Withdrawn. Moved by Day/Deverell that we authorize the AGM Committee to reorganize the agenda, possibly cancel the lunch, or reduce or eliminate the registration fee, or offer a lower price for lunch. Carried unanimously.
5.0 Special Parliamentary Committee and Town Halls: Gary proposed we discuss this as the priority, agreed. Moved by Jenn/Deverell that we send an open letter to the House Leaders on Monday or Tuesday asking them to co-operate in getting the Special Committee established, in order to provide every Canadian with an equal and effective vote. Carried unanimously.
6.0 Finance Committee report May 20, March Financial Statements, and March Budget and Cash Flow spreadsheet (v. 2): deferred.
7.0 Action Coordinator Report: deferred.
8.0 MDN Report: deferred.
9.0 PEI Report Feb. 13: deferred.
10.0 Harassment Policy: the Executive asks Council to re-establish the working group. Deferred.
11.0 Confidentiality Policy: the Executive asks Council to re-establish the working group. Deferred.
12.0 Adjournment: the meeting adjourned at 11:16pm Eastern.

2016-05-24
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Gary, Brenda, Jenn, Wilf, Sam; and Kelly and Anita. Regrets: David.
2.0 Meeting Agenda: approved as amended.
3.0 Executive minutes Feb. 6: approved.
4.0 ED Report: discussed in detail.
5.0 Submissions to Special Committee on Electoral Reform: members will review and annotate the drafts by this weekend. Kelly will discuss with members next week what to say to the In-Person Council meeting.
6.0 Finance Committee Report May 20: discussed
7.0 Financial Statements (attached): discussed
8.0 Budget and Cashflow (v. 2 attached): discussed, will be updated for Council meeting.
9.0 Action Coordinator’s report: Anita reported. Note: she will be on holiday June 8 – 17.
10.0 AGM Report: discussed: Moved by Wilf/Jenn, with regret, that we have no simultaneous translation at the AGM. Carried unanimously.
11.0 PEI update: Brenda reported.
12.0 Council election results (no candidate search): Jenn will report to In-person Council.
13.0 FVC policy on staff members being board members: deferred to next meeting.
13.1 FVC Policy on Harassment: we will ask Council to re-establish the working group.
13.2 FVC Policy on Confidentiality: we will ask Council to re-establish the working group.
14.0 Alberta government lobby, Fair Vote Alberta Committee: deferred to next meeting.
15.0 Review of Outstanding Items: Anita reported the rural and small-urban caucus is ready to act when needed.
16.0 Adjournment: 11:06 PM Eastern.

2016-02-20
FAIR VOTE CANADA NATIONAL COUNCIL MINUTES
1.0 Present: Gary, Brenda, Wilf, Jenn, Kelsey, Deverell, Réal, Cym, Aamir, Julie, Jean-Sébastien; Kelly, Anita. Regrets: Sam, John Hoben. Absent: David, Wendy.
2.0 Meeting Agenda: approved. Council Minutes of Dec. 19, 2015. Correction to item 4, to read: Kelly amplified her report on the Alliance: they intend to reach out to other groups to make the Alliance as broad as possible. Conflict of Interest Declarations: none.
3.0 ED Report: discussed. The currently proposed wording of the Alliance is “EveryVoterCounts.ca.” On the Broadbent Institute’s White Paper, we would like to be able to comment on the draft. Jean-Sébastien discussed needs for Quebec including French bank of common responses to the media and myth-busting sheets. Kelly will report on communication strategies.
4.0 Finance Committee report Feb. 5, December Financial Statements, and December Budget and Cash Flow spreadsheet (v. 4): discussed.
5.0 2016 Budget (year starting Feb. 1, 2016): The budget shows the Reserve Fund rising above $30,000 at the end of September, which (if it happens) will allow for increased spending on the optional Campaign Expenses from then onward. Jenn/Wilf moved the adoption of the proposed budget. Approved unanimously.
6.0 Action Coordinator Report: discussed (At 3:05 pm the meeting lost quorum.)
7.0 Rural and Small Urban Caucus of FVC: discussed. Motion deferred to email.
8.0 PEI Report Feb. 13: received.
9.0 FVC Policy on staff members being board members: deferred.
10.0 Youth Committee membership: deferred.
11.0 Outstanding items and other business: plans for a French webinar were discussed.
12.0 Adjournment: Gary adjourned the meeting at 3:27PM.

2016-02-06
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Gary, David, Wilf, Jenn, Sam (part-way through), Kelly & Anita. Absent: Brenda
2.0 Meeting Agenda: approved
3.0 Executive minutes Dec. 11: approved
4.0 ED Report: discussed. David will approach Bob Rae and Guy Giorno about doing an “odd couple” presentation.
5.0 Finance Committee Report: discussed.
6.0 Financial Statements: discussed
7.0 Budget and Cashflow (v. 4 attached): discussed.
8.0 2016 Budget (year starting Feb. 1, 2016): moved by Jenn/Wilf that we recommend to Council the adoption of the attached budget. Carried unanimously.
8.1 Council Election Timeline: Gary, David and Wilf declared a conflict of interest (terms expiring this year) and took no part in discussion on the motion. Moved by Jenn and carried that the Executive recommend immediate approval by Council by e-mail of the following timelines:
Feb. 14: e-mail announcement to current members of the election date, the deadline for candidate eligibility and voter eligibility, and a call for nominations.
Feb. 28: last date for new members to join in order to be eligible to run or vote.
April 11: Deadline for nominations and candidates statements.
By April 18: For members with no e-mail address, after the nomination deadline, notice of the Election and a ballot will go out by snail mail.
April 28: voting begins.
May 8: reminder of voting ending May 10.
May 10: voting ends and result announced. (New Councillors can book flights to Ottawa for June 4 AGM. See attached memo. We need a candidate search committee from among the eight continuing members, other than Anita.)
9.0 Presentations to Special Committee on Democratic Reform: Moved by Wilf and carried unanimously that FVC establish a working group on Presentations to the Special Parliamentary Committee as follows: Kelly (Chair), Gary, David, Wilf, Jenn, Sam, and Anita, with power to add up to five more members, and that Council members and Ryan Campbell and June Macdonald be invited to volunteer. Carried unanimously. It was agreed that this working group will meet urgently to begin planning a process to be ready for the appointment of the Committee in about two weeks. All presentations to the Special Committee in FVC’s name or by any group of FVC members using FVC’s name will require FVC approval by a process to be recommended by the working group and approved by Council. The working group will survey FVC members as to the values and models they want to see submitted.
10.0 Action Coordinator’s report: discussed.
11.0 Action in Quebec and coordinating with MDN: discussed.
12.0 Planning exercise (Jan. 9): Gary is preparing a report to the Executive.
13.0 PEI update: deferred.
14.0 Alberta government lobby, Fair Vote Alberta Committee. Wilf will follow up.
15.0 E-Petition being launched by Ehab: discussed.
16.0 French translations: discussed. Kelly will coordinate translators and Real.
17.0 Review of Outstanding Items: Anita and Will will prepare a report to Council on a Rural and Small Urban Caucus of FVC. The next Council agenda will include an item on our policy on staff members being board members.
18.0 Adjournment: Gary declared the meeting adjourned.

YEAR 2015

2015-12-19
FAIR VOTE CANADA NATIONAL COUNCIL MINUTES
1.0 Present: Gary, Brenda, David, Wilf, Jenn, Deverell, Cym, Real, Kelsey, Julie; and Kelly and Anita. Regrets: John Hoben, Aamir, Wendy and Sam. Gary made inaugural introductory remarks.
2.0 Meeting Agenda: agreed. Jenn agreed to keep a speakers list.
Council Minutes of Oct. 17 Motion to approve (Wilf/Deverell) Carried unanimously. Conflict of Interest Declarations: none
3.0 Finance Committee report Dec. 7, October Financial Statements, and October Budget and Cash Flow spreadsheet (v. 4): discussed.
4.0 ED Report: discussed. Kelly amplified her report on the Alliance: they intend to reach out to other groups to make the Alliance as broad as possible.
5.0 Action Coordinator Report: Anita reported. Quebec action coordinator: Kelly will talk to Jean-Sébastien on Monday.
6.0 MDN AGM Dec. 5 Report (Cym): discussed.
7.0 Growth in Quebec, and coordinating our activities in Quebec with MDN. Day/Jenn moved that Council expand the size of Council by one member until the next Council election, and appoint Jean-Sébastien Dufresne or his nominee to be a member of Council, to hold office until the end of the 2015-6 term of office. Carried unanimously.
8.0 AGM timing and location: Wilf/Jenn moved the date of our next AGM be June 4 (with June 11 as alternate). Carried unanimously.
8.1 After discussion, it was agreed that the choice of Toronto, Ottawa or Montreal as the location of the next AGM be deferred to email, to be decided by the end of the coming week. Deverell gave notice that he will move it be Ottawa.
9.0 Strategic planning: it was agreed without objection that a special council meeting be arranged, perhaps January 9.
10.0 FVC’s position on democratic nominations: deferred to email vote.
11.0 Referendum message: discussed. (I defer to Kelly’s notes, but I noted some degree of consensus on the following points):
-1. This parliament has a mandate: in the 2015 election 63% of voters supported parties who vowed to make every vote count. Justin Trudeau has repeated “far too many Canadians don’t feel like their votes count.”
-2. We take the positive high road and support an informed consultation process that involves experts and robust citizen participation.
-3. We focus on values, such as making government accountable to the diverse voices of citizens in every region of Canada by giving them equal and effective votes.
-4. We do not talk about the possible need for a referendum if the government were to propose AV, not the possible option of a referendum after two or three elections, because we want to focus on the case for PR, but we do not say anything that excludes those as future possibilities.
11.1 Referendum working group: Kelly, Gary, David, Wilf, Jenn, Deverell, Real.
12.0 PEI Report (Brenda): discussed
13.0 ED Annual Performance Review: the Executive will send survey to council members soon.
14.0 Youth Committee: membership, deferred to next meeting.
15.0 Other Committee reports: none
16.0 Outstanding items and other business: none
17.0 Adjournment: Gary declared the meeting adjourned.

2015-12-11
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Brenda, Wilf, and Jenn; and Gary, Kelly, and Anita. Regrets: Sam.
2.0 Meeting Agenda: approved.
3.0 Executive minutes of Oct. 24: approved
4.0 ED Report: discussed. Many new items, including the Alliance for Proportional Representation or whatever it is named. Kelly also updated us on the new Defend Democracy campaign.
5.0 Finance Committee Report: discussed.
6.0 Financial Statements: discussed.
7.0 Budget and Cashflow: discussed.
8.0 Action Coordinator’s report: Anita reported on MP visits etc.
9.0 Growth in Quebec, and coordinating our activities in Quebec with MDN: Kelly and Anita outlined several possibilities. We cannot afford to pay a part-time Quebec action coordinator unless additional funds are raised, but we need one now to ensure Quebec MP visits in January, especially the 35 new Liberal MPs. Agreed: we and MDN should do an immediate joint e-mail appeal to the MDN list and our Quebec list to try to raise at least $2,000 to allow FVC to hire a Quebec action coordinator for January. This can also be a pilot project for continued joint action. Kelly, Anita and Jean-Sébastien Dufresne will discuss this, and also begin exploring our goals for coordinated activities with MDN, along with Cym who is now on the MND Board. Motion (Wilf) that we recommend Council expand Council by one member until the next election, and appoint Jean-Sébastien or his nominee; carried unanimously.
10.0 Building the Citizen side of the campaign, inclusion of Conservatives, and Council expansion: Discussed. It was agreed that getting more people and groups to be part of our campaign is not necessarily the same thing as adding members to Council. Deferred to next meeting.
11.0 PEI update (Brenda): the referendum question will be decided in April, for a November referendum.
12.0 Alberta government lobby, Fair Vote Alberta Committee: deferred to next meeting.
13.0 AGM timing and location: discussed. Motion (Wilf) that we recommend Council set the date of our next AGM as June 4 (with June 11 as alternate), and decide between Toronto, Ottawa or Montreal as the location; carried unanimously.
14.0 Budget for 2016-7 (year starting Feb. 1, 2016). The next Finance Committee meeting will prepare this for approval by the Executive and Council.
15.0 ED Annual Performance Review: deferred to email.
16.0 Motion on position on democratic nominations (attached). Motion (Wilf) to recommend Council adopt this; carried unanimously.
17.0 French translations: discussed, and deferred to next meeting.
18.0 Review of Outstanding Items: none.
19.0 Adjournment: Brenda adjourned the meeting at about the two-hour mark; members expressed thanks for her being interim President.

2015-10-24
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Brenda, Wilf, Jenn, Sam; and Kelly and Anita
2.0 Meeting Agenda: approved.
3.0 Executive minutes Sept. 24 and Oct. 20: approval moved by Wilf, Carried.
4.0 ED recommendations for next steps: 1) LeadNow sent out a great letter yesterday about “the benefits of strong, proportional electoral reform” and “a proportional voting system.” Kelly is working with Jamie and Amara. 2) Rick Smith at the Broadbent Institute is launching a big push for PR and against AV: our last chance for PR. 3) Kelly is working with Dogwood to make sure they are onside. 4) Objective: to create a big pile-on, hold the government’s feet to the fire, with FVC asserting leadership. 5) Urgently finalizing letter to Justin for supporters to click and send, which will also take supporters to a donate page. 6) Fundraising: from the letter to Justin, and from a new email appeal, and by the best three callers on Marilyn’s team, and working on the McConnell Foundation. 7) Working on the welcome package for new MPs. 8) Planning for our lobby of new MPs, with focus on undecided Liberals. 9) In the last week we got 2,000 new Declaration signers. 10) We need a myth-busting media awareness campaign, calling out partisan opposition. 11) As usual, some website glitches have to be fixed.
5.0 Future meetings: with no minority government, no special urgent Council meeting is needed. Kelly will pull together working groups as required. We will resume our normal meeting schedule: September financial statements by Nov. 2, Finance Committee that week, Executive after that, Council Nov. 14.
6.0 Democratic nominations (that FVC take a position that, in order to qualify for campaign expense subsidy, parties must nominate all future candidates democratically); deferred to next Executive meeting.
7.0 Council vacancy recruitment and executive reconstruction: possibilities discussed. Gary Shaul will be added to all executive e-mail discussions.
8.0 Adjournment: Brenda declared the meeting adjourned.

2015-10-20
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Wilf, Jenn, and Sam.
2.0 Replacement of President: After discussion, moved by Wilf that we ask Council for an immediate e-mail vote to appoint Brenda as President effective Oct. 22, to serve until a permanent new President is appointed, preferably within a month. Carried unanimously. Doug pointed out the option of splitting the position into President and Chairman, as we did at one time.
3.0 Replacement of Council member: it was agreed that the Executive serve as Recruitment Committee. Several names were discussed.
4.0 Next meeting: Wilf is to set up a doodle poll for Thursday evening, Friday evening, and Saturday.
5.0 Adjournment: After yet another farewell and thanks to Doug, he declared the meeting adjourned.

2015-10-17
FAIR VOTE CANADA NATIONAL COUNCIL MINUTES
1.0 Present: Doug, Brenda, Jenn, Wilf, Cym, Real, Gary, Deverell, Kelsey, Aamir; Kelly, Anita. Regrets: John Hoben, Wendy, Julie, Sam.
2.0 Meeting Agenda: approved as amended Council Minutes of Aug. 28: approved Conflict of Interest Declarations: none
3.0 ED Report: discussed.
4.0 Finance Committee report Aug. 12, August Financial Statements, and August Budget and Cash Flow spreadsheet (v. 4): discussed.
4.5 Doug Bailie’s resignation. Doug is obliged by his new employment to resign from his position and from Council effective Oct. 22. Brenda stated she is willing to be acting President for the next month. Deverell/Gary moved that all resignation issues be referred to the Executive to make a recommendation to Council on how to proceed. Carried unanimously (except Doug abstained.) Wilf/Aamir moved that we accept Doug’s resignations with regret effective Oct. 22. Carried unanimously (Doug abstaining.) It was noted that Doug is one of the founding board members of FVC.
5.0 Action Coordinator. Anita reported on Where They Stand page. Duff Conacher has agreed to send our letter to his list.
6.0 Campaign 2015: Election Planning Committee: see report at: https://docs.google.com/spreadsheets/d/1ADCr5EYAULyXsSjwTk-3yhBjp0pX8mWHUGBk8_Xxj_Q/edit#gid=0
7.0 Post-election scenario strategies: The Executive will meet Oct. 20 at 9:00PM Eastern, and depending on election outcome, may call a special Council meeting.
8.0 Establishing Fair Vote Alberta Committee: discussed. Doug will discuss with John Hoben and Alberta Chapter leaders.
9.0 ED Annual Performance Review: Cym/Real moved the Executive set up one for Councillors to respond to, to be completed before end of 2015. Carried unanimously.
10.0 Youth Committee: membership, deferred to next meeting.
11.0 PEI Report: attached. Discussed.
12.0 Other Committee reports: Real reported on AV messaging.
13.0 Outstanding items and other business: members expressed appreciation to Doug.
14.0 Adjournment: Doug adjourned the meeting.

2015-09-24
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Wilf, Jenn; Kelly, Anita. Regrets: Sam.
2.0 Meeting Agenda: approved.
3.0 Executive minutes Aug. 17: approved.
4.0 ED Report: discussed.
5.0 Action Coordinator’s Report: discussed.
6.0 Is LeadNow going to use the candidates’ answers to our questionnaire? Kelly will ask Jamie to send all LeadNow groups a link to our candidates page.
7.0 Deadline for candidates to change their answers? After discussion, it was agreed that no deadline will be imposed.
8.0 Has the Liberal Party told candidates not to respond to the FVC questions? One email from infolib, but later emails say to answer, but to be careful about answering Yes/No questions, and they are getting guidance to give a standard answer to Question #4.
9.0 Liberals for Fair Voting: (a) ways to make FVC have more value to Liberals. The scenarios working group should consider the need for a post-election Liberal working group, and the need for a public education program as part of the public consultation process on a new voting system. (b) enlarging the box for Question 4 to more than 600 characters: it now takes up to 2,000 characters. (c) should we tell the Liberal Party the explanation for the brief IT glitch on Sept. 15? If asked, we can explain (not apologize), but no one has asked about it yet.
10.0 Review of Outstanding Items: none. 11.0 Adjournment: Doug declared the meeting adjourned.

2015-08-28
FAIR VOTE CANADA NATIONAL COUNCIL MINUTES
1.0 Present: Doug, Brenda, Wilf, Jenn, Real, Kelsey, Julie, Gary, John Deverell, Wendy, Cym; and Kelly and Anita. Regrets: Sam, John Hoben. Absent: Aamir.
2.0 Meeting Agenda: approved. Council Minutes of July 10, as amended (Real was present): approved. Conflict of Interest Declarations: none.
3.0 ED Report: Discussed. Campaign Launch Sept. 15. LeadNow see electoral reform (=PR) as a vital part of their campaign, and will start to work it into their messaging. They will use our Where They Stand. Where They Stand will be up sometime this coming week.For post-election, they are talking about a massive action with allies, focussed on post-election co-operation and on their issues, but the shape of this is not yet clear. We will prepare a Welcome package for all new MPs. The “News” page on our campaign website needs more news stories.
4.0 Finance Committee report Aug 12, June Financial Statements, and June Budget and Cash Flow spreadsheet (v.4): discussed.
5.0 Action Coordinator’s Report: discussed. Candidates can add or change answers once the Where They Stand page is up, but the Executive needs to set a hard deadline for further changes to be made. Advance polls start October 9. Starting Oct. 5, voters can also vote by special ballot or at returning offices.
6.0 Election Planning Committee last met June 20.
7.0 Post-writ Question 3 equivalent to Politician’s Pledge: agreed upon.
8.0 Post-election scenario strategies working group: will meet again soon, adding Deverell.
9.0 Youth Committee: membership: deferred to next meeting.
10.0 PEI: Brenda reported. Their website is being set up.
11.0 Other Committee reports: The AV Messaging Committee met July 19 and 23. Currently on hold except for revision of the FAQs which will be discussed online.
12.0 Outstanding items and other business: moved by Deverell/Wilf that, if it is determined by the Executive that the Liberal Party has issued an instruction that candidates not respond to the FVC questions, that we issue a press release regretting this departure from democratic practice. Amendment moved by Jenn/Real: to add “as a last resort, trying in the meantime to resolve the issue and come up with a strategy to keep our Liberal allies out of trouble.” Amendment carried (Deverell opposed, Cym abstaining.) Motion as amended carried (Jenn opposed, Wendy and Cym abstaining.) Progressive group Ottawa meeting next Thursday: Kelly will take part in this meeting of major labour groups, Council of Canadians, Voices, Friends of CBC and Evidence for Democracy. Evidence for Democracy Science Pledge: it was agreed we will sign it.
13.0 Adjournment: Doug declared the meeting adjourned.

2015-08-17
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Wilf, Jenn, Kelly, and Anita; regrets: Sam.
2.0 Meeting Agenda: approved.
3.0 Executive minutes July 3: approved
4.0 ED Report (attached): discussed. The Campaign Launch date of Sept.17 will have to be changed, since that is the Globe and Mail Leaders debate. Kelly is arranging a new date. The “Where They Stand” page will go live this week as a work in progress with no publicity and no link to our campaign website, so that we will be able to show candidates why they need to answer our questions, but it will go public in final form when we launch the campaign in September. Kelly is working with LeadNow on post-election strategies.
5.0 Marilyn’s Telefunding Campaign, telefundraising bank cost: Kelly is negotiating a reduced rate for the phone bank costs, and will report on cost to be approved by e-mail vote.
6.0 Finance Committee meeting report August 12 to be circulated, June Financial Statements and Budget and Cash Flow spreadsheet (v. 4): discussed.
7.0 Post-writ equivalent to Politician’s Pledge: The Liberals and NDP will not allow their candidates to risk violating s. 550 of the Canada Elections Act. After review of several alternatives, Wilf moved that Question 3 in our Questions to Candidates be replaced with the following which will be rated as equivalent to signing the Politician’s Pledge: “Do you agree that, if your party forms government or supports a minority government, you will advocate for public consultations to amend elections laws, and following this consultation, you will support reforms to add a suitable element of proportional representation to the election of representatives to our legislative assemblies.” Carried unanimously.
8.0 Action Coordinator’s Report: deferred to e-mail (see attached report).
9.0 Post-election scenario strategies: the recommended strategies in the attached working group July 29 minutes were agreed to.
10.0 PEI Report: Brenda reported that the PEI Coalition for Proportional Representation has a Facebook page and a logo, and upcoming activities.
11.0 Review of Outstanding Items: none.
12.0 Adjournment: Doug declared the meeting adjourned.

2015-07-10
FAIR VOTE CANADA NATIONAL COUNCIL AGENDA
1.0 Present: Doug, Brenda, Wilf, Jenn, Aamir, Julie, Wendy, Deverell, Gary, Kelsey; and Kelly and Anita. Regrets: Sam, Cym, John Hoben. Absent: Real.
2.0 Meeting Agenda: approved. Council Minutes of June 6: approved. Conflict of Interest Declarations: none
3.0 ED Report: discussed. Kelly is talking with Marilyn about an incentive program rather than $30/hour. Kelly and Anita met with Jamie Biggar this week, LeadNow is to incorporate some of our language but not run a separate PR campaign, they will meet again in 2 weeks. Kelly is getting an oped from Hugh Segal. Kelly will ask for money from those unions who have placed their endorsement on our website (OSSTF, EFTO, PIPSC). The French subtitles for videos are promised within a week. Kelly will add links to other resources from the “What is proportional representation” page on our website. Kelly wants a brainstorming group to work on a video/ad project. Kelly wants the FVO Committee to discuss the Ontario Private Members bill project. We are going to have a blog on our website for responses to issues.
4.0 Marilyn’s Telefunding Campaign Report: discussed. Initial costs ran at 25% of revenues. Marilyn will test a “greenfield” list next week. Marilyn’s next report should include how many new PAC’s, how many increased PACs.
5.0 Finance Committee report June 29, and May Financial Statements: discussed.
6.0 Revised 2015-6 budget: Moved by Wilf/Jenn that the budget be revised as follows:
- increase fundraiser expense by $12,000 to $27,000;
– increase phone bank fundraisers expense by $5,000 to $37,000
– Increase Monthly donations revenue by $10,000 to $90,000
– add New line Donations – individual (phone campaign) into core revenue: $18,000
– add $6,000 line for the 3 model video overage expense;
– increase web operations by $1,000 to $4,000
– increase web development core expense by $1,000 to $3,000
– increase web development campaign expense by $1,000 to $3,000
Carried unanimously.
Budget and Cash Flow spreadsheet: discussed. We have the use of the call centre to the end of October, but this can likely be extended if we continue Telefunding after Oct.19th. Deverell outlined scenarios.
7.0 Campaign 2015: Election Planning Committee Report: discussed. Flyers will be developed.
8.0 Action Coordinator’s Report: the political scientists letter headed by Peter Russell already has over 200 signatures, will have many more by Labour Day, Anita plans a media event.
9.0 Fair Vote Cities, and Ontario: discussed.
10.0 Youth Committee membership: deferred to next meeting
11.0 PEI Report: discussed in detail. A referendum is to be held by May 2016, likely with schoolboard elections also to be held by May 2016. An Electoral Boundaries Commission must be appointed in May 2016, so the referendum must be held before it starts work.
12.0 Outstanding items and other business: Doug confirmed that Anita has taken a leave of absence from Council while on staff.
Doug also asked that Council members refrain from adding to the e-mail overload of Kelly and Anita unless necessary, so if anyone has suggestions about policy or priorities Doug invites us to email him. Doug announced John Hoben is about to move to Alberta.
13.0 Adjournment: Doug declared the meeting adjourned.

2015-07-03
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Wilf, Jenn, Anita, Sam; and Kelly.
2.0 Meeting Agenda: approved, with staffing moved to the end in-camera.
3.0 Executive minutes May 21: approved.
4.0 ED Report: discussed.
5.0 Marilyn’s Telefunding Campaign Report: Wilf moved to authorize Kelly to continue the Campaign, and advise Council we have done so. Carried unanimously.
6.0 Finance Committee meeting report June 29, May Financial Statements, and Budget and Cash Flow spreadsheet: discussed. Wilf moved recommend to Council that the fundraiser expense line be increased to $27,000, and the phone bank fundraiser line to $37,000. Carried unanimously. Kelly will recommend other changes including revenue figures.
7.0 Election Planning Committee Report: discussed.
8.0 Post-Campaign Strategy Options: we will need a scenarios working group to prepare, and have translated in advance, several alternative statements for use the morning of Oct. 20. This group will include Doug, Wilf, Kelly, Anita, and Jenn.
9.0 Action Report: Anita rejoined the “In Cahoots” feature at Rabble.ca.
10.0 Anita asked Peter Russell to head up a list of academics signing an open letter, and he agreed.
11.0 Liberals for Fair Voting: some BC Liberals are doing two round tables on democracy.
12.0 Fair Vote Ontario Report: the FVO Committee met June 14 and decided on a submission to the Ontario Ministry of Municipal Affairs on their Municipal Elections Act review.
13.0 Youth Committee: no report.
14.0 AGM 2015: Kelly will report on the amount of our small loss on the event.
15.0 Other committee reports: none.
16.0 Review of Outstanding Items: none.
17.0 In-Camera session (staffing): Wilf moved to go in camera, carried unanimously. Anita left but we still had quorum.
18.0 Adjournment: after coming out of in-camera (no motions passed), Doug declared the meeting adjourned.

2015-06-06/07
NATIONAL COUNCIL IN-PERSON MEETING MINUTES
1.0 Present: Doug, Brenda, Wilf, Anita, John Hoben, Cym, Julia, Wendy, Gary, John Deverell, Sam, Real, Jenn; on the telephone Aamir and Kelsey; and Kelly.
2.0 Meeting Agenda: approved as amended. May 31, 2015 Council Minutes: approved. Conflict of Interest Declarations: none
3.0 Doug conducted orientation of new members and review of Strategic Plan 2012-2015 revised Oct. 11, 2013.
4.0 ED Report, fundraising, and Campaign 2015 (Election Planning Committee): discussed. Kelly will add a button for volunteers. We will be able to see reports to date as soon as Kelly can have this feature added. Chapters and Local Action teams with a Facebook page should all add a “sign-up” link. The Election Planning Committee will discuss possible lawn sign options, and “lobby the leaders debate.”
4.1 Revised FVC Budget 2015-6, and cash flow spreadsheet: discussed.
4.2 Action Coordinator’s Report: discussed.
4.3 Partisan caucuses (New Democrats for Fair Voting, Liberals for Fair Voting): discussed.
4.4 Post-Campaign Strategy Options: we will need a scenarios working group to prepare, and have translated in advance, several alternative statements for use the morning of Oct. 20.
5.0 Youth Committee motions: John Hoben gave notice of three motions (see below).
5.1 Board priorities for 2015 campaign and 2015-2016: 2015-2016 Action Objectives: discussed. Real reported on Quebec. MDN will hold an international event next spring when they present their petition to the National Assembly. 2015-2016 Partisan caucuses, and Public Policy Development Objectives: Alberta Chapters will lobby NDP MLAs.
5.2 Youth Committee motions: 1. John Hoben moved the attached Youth for Fair Voting Bylaws be approved. Carried. 2. John Hoben moved that Whereas Fair Vote Canada is built on the idea of creating a better, more accessible, and more equal democracy for all Canadians, Whereas Youth Voter turnout has lagged behind that national average, Whereas High School presents a time where youth could participate in the democratic process while simultaneously receiving an education in civics, Whereas many jurisdictions around the world have lowered the voting age without negative consequences, Whereas there is no downside to allowing more Canadians to participate in the democratic process, Be it Resolved that Fair Vote Canada endorse lowering the voting age to 16 for all Municipal, Provincial, and Federal elections. Carried. 3. John Hoben moved that Fair Vote Canada offer Youth Memberships free of cost to those 29 years of age and under; and that this policy be reviewed after one year. Real/Deverell moved an amendment to insert “non-voting” and “permitting them to participate in the Youth Caucus” so that the amended motion would read “that Fair Vote Canada offer non-voting Youth Memberships free of cost to those 29 years of age and under, permitting them to participate in the Youth Caucus; and that this policy be reviewed after one year. Amendment carried. Anita/Wilf moved that we refer this motion to e-mail. Carried.
6.0 In Camera session: Staff performance review, staff structure.
7.0 2015-2016 Communications Objectives: It was agreed that the existing practice continue, that controversial press releases are referred to the President before being issued.
7.1 2015-2016 Governance/Financial Objectives (budget, staff): Real moved that we hire an additional staff person forthwith, including additional outreach duties, from now to the end of October. Wilf/Deverell moved to refer this motion to the Executive, carried.
7.2 Executive Selection: Wilf/Jenn moved that the Executive be the four table officers, the Action Coordinator and one member-at-large. Carried unanimously.
7.3 Executive Elections: Doug was acclaimed President, Brenda was acclaimed Vice-President, Wilf was acclaimed Secretary, Jenn was acclaimed Treasurer, Anita was acclaimed Action Coordinator, and Sam was acclaimed member at large.
7.4 Committee Selections: Finance: Jenn, Wilf, Deverell (and Doug). Fundraising Committee: Kelly, Gary and Julie, with power to add. Action Committee: Anita and Kelsey. Youth Committee: deferred to next meeting. Fair Vote Cities Committee: Deverall, Wendy, and Stuart Parker. AV Messaging Committee: Real, Jenn, Wendy, Wilf, Deverell, and Brenda (Real suggested FAQ needs revision; Wilf will set up doodle poll.) AGM Planning Committee: deferred until November. Noted that Doug is ex-officio member of all committees.
7.5 Signing authority for cheques: John Hoben moved they be any two of Kelly, Deverell, and Wilf. Carried.
8.0 Revisions to 2015-2016 Budget: Wilf moved travel fund be increased to $5,500, carried. Council Meeting Schedule for 2015-2016: to be set by doodle poll, often 3:00PM Eastern Saturday.
8.1 Ongoing communications within National Council (Calliflower, email, Goodle Drive; Real will set up a Council folder in Google Drive.)
9.0 Adjournment: Doug declared the meeting adjourned.

2015-05-31
FVC NATIONAL COUNCIL MINUTES
1.0 Present: Doug, Brenda, Rick, Wilf, John Hoben, Ryan, Kelsey, Cym, Aamir. Regrets: Real, John Deverell, Anita. Absent: Elizabeth, June, Arezoo; and Kelly. Conflict of Interest Declarations: none
2.0 Meeting Agenda: approved. Minutes of meeting of April 12, 2015: approved.
3.0 Revised 2015-6 budget (v. 3). Moved by Wilf/Ryan that it be adopted. Carried, none opposed, Rick abstaining.
4.0 Auditor’s Financial Statements. Rick/Wilf moved they be approved. Carried unanimously.
5.0 March Financial Statements, and March Budget and Cash Flow spreadsheet (v. 6 attached): discussed.
6.0 AGM 2015: discussed.
7.0 Resignation: Doug confirmed Arezoo is resigning as a Council member. Moved by Ryan/Wilf that Gary Shaul be appointed as a council member for a one-year term effective June 6. Carried, none opposed, Rick abstaining. Cym/John Hoben moved that, if Gary Shaul is unwilling, the second runner-up Terry Teather be appointed: Carried, none opposed, Rick and Wilf abstaining.
8.0 Annual in person Council meeting: It was agreed it be Saturday 2 pm to 6 pm, Sunday 9 am to 1 pm. New member orientation will be at lunch and from 2:00pm to 2:30pm, and we will have dinner at the Royal Oak if possible. Anita will report Sunday morning.
9.0 Liberals for Fair Voting: Ryan had nothing new.
10.0 Youth Committee: John Hoben will present recommendations at the in-person Council meeting on lowering the voting age to 16, and on FVC youth memberships.
11.0 Outstanding items and other business: none.
12.0 Adjournment: Doug declared the meeting adjourned.

2015-05-21
FVC EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Rick, Wilf, Anita, John Hoben, Ryan; and Kelly.
2.0 Meeting Agenda: adopted
3.0 Executive minutes April 2: approved
4.0 ED Report: discussed
5.0 Marilyn’s Fundraising Proposal: moved by Wilf/Rick that we authorize Kelly to proceed with Marilyn’s proposal for a three week trial period, and if the results are a net gain, to continue with Marilyn’s proposal and report to the Executive. Carried unanimously.
6.0 Finance Committee meeting May 14, March Financial Statements, and Budget and Cash Flow spreadsheet: discussed.
7.0 Revised 2015-6 Budget. Note that line 19 is Email Appeal for Portal and “Where they Stand”.
Moved by Ryan/Wilf to recommend to Council that they approve the revised budget. Carried unanimously.
8.0 Election Planning Committee Report: Kelly will call a meeting soon.
9.0 AGM 2015: Moved by Anita/Ryan that the travel fund is for incoming and continuing Council members. Carried (Rick abstained.)
10.0 Council election: discussed. The new breakdown by provinces was noted: Ontario 7, Quebec 2, BC 2, Alberta 1, New Brunswick 1, PEI 1, and Kelsey (Ontario/Alberta/New Zealand).
11.0 Action Report: The Tyee is about to send an email asking their list to sign the Declaration. We got good feedback on the last webinar. Anita will ask Dennis Pilon to head up a list of academics signing an open letter.
12.0 Liberals for Fair Voting: Ryan reported on progress.
13.0 STV model: Doug will work with Tony Hodgson before long, to set up a small, representative national STV working group to develop a submission to the “multi-partisan expert Commission” we want to achieve shortly after the October election.
14.0 Youth Committee: John reported they plan motions June 6 on lowering the voting age to 16, and FVC youth memberships.
15.0 Other committee reports: none.
16.0 Review of Outstanding Items: none.
17.0 In Camera session: John Hoben moved to go in camera, carried unanimously. Rick moved to come out of in-camera session, carried unanimously. No motions.
18.0 Adjournment: Doug declared the meeting adjourned.

2015-04-12
FVC NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Brenda, Wilf, Elizabeth, Real, John Hoben, Kelsey, June, Aamir, Cym, Ryan; and Kelly. Regrets: Rick, Anita. Absent: Arezoo, Deverell.
2.0 Meeting Agenda adopted with two additions; Minutes of meeting of Jan. 25, 2015 adopted.
3.0 ED Report April 2: discussed. Our “peer-to-peer” campaign, where we send personal letters through key influencers (Seniors to seniors, Environmentalists to environmentalists, women to women), is about to start, Kelly will send Council members sample letters for us to adapt and use. The portal for candidate’s answers may be up tomorrow. The corrected videos may be ready by the end of next week. A social media strategist says we need to find ways to proclaim what a big campaign we are.
4.0 Election Planning Committee Report: Kelly will call a meeting soon.
5.0 2015 Council election: Kelly reported on nominated candidates. Ryan and Aamir are standing for re-election; June, Rick and Elizabeth are not.
6.0 Finance Committee report March 15: discussed. Wilf/Elizabeth moved that the Year-end Financial Statements (draft #2) be approved; carried unanimously. The February Financial Statements were discussed.
7.0 The February Budget and Cash Flow spreadsheet was discussed. Due to a spreadsheet error, the 2015-6 budget actually has a deficit of $21,164. The coming Finance Committee meeting will be asked to present a revised 2015-6 budget.
8.0 Action Coordinator report: discussed.
9.0 STV: Wilf/Real moved that, entirely apart from the question of an STV video, FVC needs a national STV working group to develop a submission to the “multi-partisan expert Commission” we want to achieve shortly after the October election. This working group will take time to set up and do its work, and we should start now. This submission needs to be credible, specific and professional. Immediately after the federal election, FVC should assess it, modify it if necessary, and approve submitting it as an option for consideration by the Commission. Carried unanimously. Doug will ask Council members for one of us to work with Tony Hodgson to set up a small, representative national working group.
10.0 Possible STV video. Wilf/Real moved that we ask for volunteers for a committee to work on the concept of producing and funding an STV video with a municipal component. Carried unanimously.
11.0 Liberals for Fair Voting: Ryan reported.
12.0 National Leaders debates: after discussion, no motion was moved.
13.0 Youth Committee: no report.
14.0 AGM 2015: the committee will meet soon.
15.0 Quebec: Real discussed how to coordinate and organize Quebec in cooperation with MDN.
16.0 Fair Vote Cities (Ontario municipal reform): no report. Senate: deferred to e-mail.
17.0 Adjournment: Doug declared the meeting adjourned.2015-04-02
FVC NATIONAL EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Wilf, John Hoben, Kelly. Regrets: Anita, Ryan. Absent: Brenda, Rick. Doug declared no quorum. The meeting was a discussion with no motions.
2.0 Meeting Agenda. Unchanged.
3.0 Executive minutes Jan. 18. No corrections.
4.0 ED Report: Discussed.
5.0 Jan. Financial Statements (draft #2), and Budget and Cash Flow spreadsheet (v. 3): discussed.
6.0 Action Report: discussed.
7.0 2015 Council election: nominating committee report: discussed.
8.0 AGM 2015: discussed.
9.0 STV video: Tony Hodgson’s new proposal was discussed. It was unanimously agreed that, entirely apart from the question of an STV video, FVC needs a national STV working group to develop a submission to the “multi-partisan expert Commission” we want to achieve shortly after the October election. This working group will take time to set up and do its work, and we should start now. This submission needs to be credible, specific and professional. Immediately after the federal election, FVC should assess it, modify it if necessary, and approve submitting it as an option for consideration by the Commission. It was agreed we will ask Tony Hodgson to be part of it, and to help recruit a small, representative national working group. This recommendation will go to the next Council meeting, along with the question of a possible video.
10.0 Review of Outstanding Items: none.
11.0 Adjournment: Doug adjourned the meeting.

2015-01-25
FVC NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Brenda, Rick, Wilf, John Hoben, Cym, Réal, Ryan, Elizabeth, Kelsey, June, Deverell, Aamir; and Kelly. Regrets: Anita. Absent: Arezoo. Conflict of Interest Declarations: none.
2.0 Meeting Agenda: approved.
3.0 Minutes of meeting of Nov. 1, 2014: approved.
4.0 ED Report: discussed. The poster of MPs who voted for PR Dec. 3 will not proceed at this time. Kelly’s strategy session March 25 with our allies will be finalized and invitations sent in about two weeks. Changes to the website will be made all at once, cheaper. The Volunteer Portal’s “Where do they stand?” questions for candidates will be reviewed by a working group of Réal, Ryan, Wilf, June, Anita and Kelly by Jan. 29, then a draft circulated to Council for input by Feb. 2, and completed by mid-February.
5.0 Finance Committee report Dec.15, Nov. Financial Statements, and Budget and Cash Flow
spreadsheet: discussed.
6.0 Wilf/Ryan moved that the Revised 2014-5 budget be adopted: carried unanimously.
7.0 Réal/Wilf moved that the 2015-6 budget be adopted: carried unanimously.
8.0 Wilf/ Réal moved that the timelines for the 2015 Council election be as follows: (Carried, Ryan abstaining):
A.s.a.p. by Feb. 11: e-mail announcement to current members of AGM date, the election date, the deadline for candidate eligibility and voter eligibility, and a call for nominations.
Feb. 25: last date for new members to join in order to be eligible to run or vote.
April 11: Deadline for nominations and candidates statements.
By April 18. For members with no e-mail address, after the nomination deadline, notice of the Election and a ballot will go out by snail mail.
April 25: voting begins.
May 15: result announced. (New Councillors can book flights to Ottawa for June 6 AGM).
9.0 Wilf/Cym moved that the attached By-law amendment be adopted; carried unanimously.
10.0 Liberals for Fair Voting Jan. 16 report: discussed.
11.0 Moved by Elizabeth/Deverell that Ryan be appointed as an additional member-at-large to the Executive. Carried (two opposed, Ryan abstaining). Members discussed recruiting a Conservative PR supporter for the coming Council elections.
12.0 Action Coordinator report: discussed.
13.0 FVC 2015 campaign position “all MPs have faced the voters and will be accountable to voters:” deferred to e-mail.
14.0 AGM 2015 Planning: discussed.
15.0 New Democrats for Fair Voting: discussed.
16.0 Youth Committee: John Hoben reported.
17.0 AV Messaging Committee: members will give Réal feedback on his draft.
18.0 Other business: Kelly will set up doodle poll for the Election Planning Committee to meet.
19.0 Adjournment : Doug declared the meeting adjourned

2015-01-18
FVC NATIONAL EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Wilf, Rick, Anita, John Hoben, and Kelly.
2.0 Meeting Agenda: approved
3.0 Approval of Executive minutes Oct. 27: approved.
4.0 ED Report: discussed. The three videos will be ready to launch in about two weeks. Kelly will arrange a launch event. Kelly will research the possibility and cost of lawn signs, work with an ad hoc committee, and report on options to council.
5.0 Finance Committee report Dec. 15: discussed. Nov. Financial Statements, and Budget and Cash Flow spreadsheet: discussed.
6.0 Revised 2014-5 budget: deferred to e-mail.
7.0 Draft 2015-6 budget (v. 3): moved by Rick/Wilf to recommend its adoption to Council. Carried unanimously.
8.0 2015 Council election: The nominating committee was agreed as Doug and Wilf with power to add. Moved by Wilf/Doug, carried unanimously, that the timelines for the Council election be: A.s.a.p. by Feb. 11: e-mail announcement to current members of AGM date, the election date, the deadline for candidate eligibility and voter eligibility, and a call for nominations. Feb. 25: last date for new members to join in order to be eligible to run or vote. (“A person whose application for membership has been accepted becomes a member two months following the date of acceptance.”) April 11: Deadline for nominations and candidates statements. (Allowing time for printing ballots, an explanation of the STV voting process, and candidate statements, preparing the email with the explanation and statements, and setting up the online vote process.) By April 18. For members with no e-mail address, after the nomination deadline notice of the Election and a ballot will go out by snail mail. April 25: voting begins. (Giving members 20 days to vote.) May 15: result announced. (So new Councillors don’t have to book last minute flights to Ottawa for June 6 AGM).
9.0 AGM 2015 Planning: Doug reported, Committee will meet soon.
10.0 Action Report: Anita is working with Duff Conacher, and with Friends of CBC, on list-sharing; and a webinar; and riding captains.
11.0 LeadNow collaboration: Kelly is working with Jamie Biggar.
12.0 New Democrats for Fair Voting: The Ontario NDP convention Nov. 14-16 adopted the updated PR policy the Fair Vote Ontario Committee had drafted and got submitted by five ridings (the same regional MMP policy they had since 2002, but with open lists).
13.0 Liberals for Fair Voting report Jan. 16: discussed. Anita had a positive discussion with Mauril Bélanger, former Minister Responsible for Democratic Reform.
14.0 Liberals for Fair Voting liaison: Moved by Doug that we recommend to Council that they appoint an additional member-at-large to the Executive. Carried unanimously.
15.0 Youth Committee: John H. and Arezoo are working on a project for the Youth page, and on bylaws for the youth committee.
16.0 WFV panel discussion in March: being planned.
17.0 Other committee reports: none.
18.0 Adjournment: Doug adjourned the meeting.

YEAR 2014

2014-11-01
FVC NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Brenda, Rick, Wilf, John Hoben, Ryan, Elizabeth, Real, John Deverell, Kelsey, June, Cym; and Kelly. Regrets: Anita, Aamir, Arezoo. Conflict of Interest Declarations: none.
2.0 Meeting Agenda, minutes of meeting of Sept. 20, 2014: approved.
3.0 ED Report: discussed. Kelly will interview six fundraiser applicants this week. Dennis Pilon has agreed to narrate the videos, aiming at filming Nov. 19. June, Anita and Joyce are working on a women’s summit in March.
4.0 Finance Committee report Oct. 22, Sept. Financial Statements, and Budget and Cash Flow spreadsheet (v. 3): discussed. We will ask Brian to again show previous year’s figures in P&L statement.
5.0 Action Coordinator report: ongoing by email.
6.0 Liberals for Fair Voting: Jennifer Ross’ report was discussed. Ryan said the two meetings were positive. Ryan confirmed that, in his view, the 2012 resolution for “a preferential ballot for all future national elections” because “the current system does not produce clear electoral victors (candidates seldom win with more than 50 percent),” and the 2014 resolution for “electoral reforms including, without limitation, a preferential ballot and/or a form of proportional representation” were both in effect and were not inconsistent with each other. Some debate ensued.
7.0 By-law amendment: Wilf will draft the text of an amendment to reduce the AGM quorum to 35, for e-mail discussion.
8.0 AGM 2015 Planning: it was agreed the AGM Committee will investigate the options and bring a recommendation to Council. The AGM Committee is Doug (chair), Rick, Ryan, Wilf, and Kelly, with power to add.
9.0 AV Messaging: discussed. When the email discussion has run its course, Real will attempt to draft a consensus message on widely agreed points, and then have a meeting of the Committee if appropriate.
10.0 Arezoo’s report: deferred until she can be present.
11.0 New Democrats for Fair Voting: update: we will find out the cost of a table at the Ontario NDP convention Nov. 14 to 16.
12.0 Other Committee reports: John Hoben advised the Youth Committee will report to the next meeting. June reported on the planned WFV panel discussion in March.
13.0 Outstanding items and other business: Rick noted that Council should be aware of the Executive’s in-camera decisions. Kelly’s salary has been increased to $51,700 effective October 1.
14.0 Adjournment: Doug adjourned the meeting.

2014-10-27
FVC NATIONAL EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Rick, Wilf, Anita, John Hoben; and Kelly.
2.0 Meeting Agenda: approved.
3.0 Executive minutes for Sept. 11: approved.
4.0 ED Report: discussed. Kelly will e-mail the executive about lawn signs options. Kevin Lamoureux appears to support PR, and did write a minority report in 2009 advocating PR for the Senate; Kelly will work with him. LeadNow collaboration has a variety of levels, leaders tell us that they will rank candidates who support PR higher than those supporting AV, yet Brenda finds their Atlantic Coordinator lukewarm on PR.
5.0 Finance Committee report Oct. 22, Sept. Financial Statements, and Budget and Cash Flow spreadsheet (v. 2): discussed. The budget needs revisions like removing the online auction and many others, the next meeting of the Finance Committee will do a complete revision.
6.0 Action Report: Anita reported.
7.0 Other committee reports: none. Doug will discuss AV messaging with Real.
8.0 AGM 2015 Planning: discussion of a business meeting with one guest speaker, probably as an electronic multi-site event tied in with our 2015 campaign. Doug will report to Council.
9.0 Liberals for Fair Voting: reports from Jenn and Ryan are coming.
10.0 Bylaw changes: Moved by Wilf/Brenda that the Executive recommends the quorum at the AGM be reduced from 75 to 35. Carried unanimously.
11.0 Review of Outstanding Items: Kelly will thank the Council of Canadians.
12.0 In-Camera Session: Wilf moved to go in-camera, carried unanimously.
13.0 Adjournment: after the in-camera session, Doug adjourned the meeting.

2014-09-20
FVC NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Brenda, Wilf, Anita, John Hoben, Ryan, Elizabeth, Aamir, John Deverell, Real; and Kelly. Regrets: Rick, June, Cym, Kelsey, Arezoo. Conflict of Interest Declarations: none
2.0 Meeting Agenda approved as amended; Minutes of meeting of July 4, 2014, approved.
3.0 ED Report: discussed. The fundraiser ad has been posted, open to Oct. 8, probably hire within a week after that, for 6 months contract with review at 3 months, about 10 hours per week. Mailout to new Declaration signers will go out this month. About 25 events are happening in Democracy Week. Changing our payment processor will let us set up a new membership page with the youth membership category. Riding captains: the next newsletter will appeal for them. Kelly and Rick will attend the Council of Canadians AGM in Hamilton Oct. 3 – 5. Leadnow will promote Declaration signing, and make PR their highwater mark of electoral reform, but their approach to ranked ballots is not clear. Liberals for Fair Voting should push Leadnow on this, by contacting Jamie Biggar, Anna McClean, Rodrigo Samayoa, and Matthew Carroll. Jamie will promote three webinars a month to educate their supporters.
4.0 Finance Committee report of Aug. 19, July Financial Statements, and Cash flow spreadsheet (v. 3): discussed.
5.0 Action Coordinator report: Democracy Week, Declaration Signer Contest, Thunderclap, Webinars
6.0 In Camera session: Ryan moved to be in in-camera session. Agreed unanimously.
7.0 After the In-Camera session:
8.0 AGM 2015 Planning: it was agreed that three options be considered and discussed by e-mail: a traditional AGM; a business meeting only (perhaps with one guest speaker); or an electronic multi-site event tied in with our 2015 campaign.
9.0 Other Committee reports: none.
9.1 Youth memberships: will be on new webpage shortly.
9.2 People’s Social Forum: Dylan Penner (Council of Canadians Democracy Campaigner) was promoting our message, but others drafting the final statement had other priorities. However, it was part of the PSF Democracy Assembly statement.
9.3 AV Messaging Committee: Real reported on progress. It was agreed the committee will meet.
10.0 Other business: none
11.0 Adjournment: by Doug

2014-09-11
FVC NATIONAL EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Wilf, Rick, Anita; and Kelly. Regrets: John Hoben.
2.0 Agenda: approved with addition of item 5.1.
3.0 Executive minutes June 25: approved.
4.0 ED Report: some kind of low-cost mailout and/or e-mail appeal will go out this month. For the past 2 1/2 months the CiviCRM function that reminded members of pending expiry had been turned off during the CiviCRM update; Kelly is about to send e-mail to those members. Donations through Help For Charities are low without explanation. We are about to advertise for a part-time fundraiser. Our resolution at the People’s Social Forum was brushed aside by the organizers, very disappointing. Ongoing collaboration with LeadNow is going well. Doug reported from his meeting with Craig Scott, that the NDP’s democratic reform platform will be one of its priority planks to be released in coming weeks, and it will include a PR Task Force to be set up soon after the 2015 election, to report to parliament in ample time for PR to be in place for the subsequent election.
5.0 Finance Committee report Aug. 19, July Financial Statements, and Budget and Cash Flow spreadsheet: discussed.
5.1 Alan Dixon proposal to set up our own donation processing, replacing Help for Charities: Kelly has confirmed his Phase 1 is a turnkey operation, to be operational within a month, and Phase 2 will be any additional features we decide to add later. Wilf/Rick moved that, as recommended by Finance Committee, we accept his proposal at a cost for Phase 1 of $2,000 plus HST. Carried unanimously.
6.0 Action Report: Anita reported a Declaration signers contest is about to launch, with donated prizes. She is looking for a cheaper way to hold regular webinars, and plans one for Liberals for Fair Voting, and one for NDP candidates.
7.0 Other committee reports: none.
8.0 AGM 2015 Planning: with a reduced quorum of 35, three options were discussed: a traditional AGM, a business meeting only (perhaps with one guest speaker), and an electronic multi-site event tied in with our 2015 campaign. This was deferred to e-mail discussion by Council members, and to the next Executive meeting.
9.0 Fair Vote Ontario Report: discussed.
10.0 Liberals for Fair Voting: Doug reported on meeting in Edmonton with Liberal Democratic Reform critic Scott Simms and three Alberta women PR supporters, which he will follow up on. Kelly and Anita discussed the need to help the LVF team, which seems to consist of Jennifer Ross, David Erland, Sharon Sommerville, Pat McGrail, Ryan Campbell, Arezoo Najibzadeh, and who else? (Bronwen Bruch? David Merner? Sheila Gervais? Nancy Leblanc?)
11.0 Bylaw changes: quorum at AGM (reduce from 75 to 35); member may be expelled by majority of Council rather than ¾. Deferred to next meeting.
12.0 Review of Outstanding Items: none. Rick moved to go in camera, agreed. The meeting then came out of in-camera session, no motions to report.
13.0 Adjournment: Doug declared the meeting adjourned.

2014-07-04
FVC NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Brenda, Wilf, John Hoben, June, Ryan, Kelsey, Aamir, Elizabeth, Cym, Real, Arezoo; and Kelly. Regrets: Rick, Anita. Absent: Deverell. Conflict of Interest Declarations: none
2.0 Meeting Agenda, Minutes of meeting of June 8, 2014: approved.
3.0 ED Report: discussed. For the People’s Social Forum in Ottawa we are running a Saturday workshop, 90 minutes, and will need Ottawa people for a table. Ontario MPP Catherine Fife is preparing a Private Members bill on PR. Sheila and Jen are trying to set up a meeting with Scott Simms. Anita will set up event calendar on website.
4.0 Anti-Spam legislation: the government has verified that seeking a donation is not a commercial activity, but marketing a T-shirt is.
5.0 May Financial Statements, and Cash flow spreadsheet (v.3): discussed.
6.0 Budget amendment: Wilf/Brenda moved the Executive recommendation that the budget be amended by moving $1,000 from AGM Travel Subsidy to Travel/Meetings. Carried unanimously.
7.0 Other Committee reports: none.
8.0 Action Coordinator report: none.
9.0 Youth membership: John Hoben and Arezoo moved: Be it resolved that that Fair Vote Canada offer memberships to those under 25 years of age on a pay what you can model, allowing memberships to be purchased at
any amount (including $0), with renewals at the regular rates ($10 for students/low income if applicable). Be it further resolved that $0 memberships be limited to 100, with a minimum of $5 after the first 100; and that this not be advertised. Be it further resolved that this policy be reviewed after one year, or on recommendation of the ad hoc committee on membership or youth committee. Elizabeth/Ryan moved: that, after the words “a pay what you can model” the wording be “with options of $2, $5 or $10;” and the second clause be deleted. Carried (Yes: Aamir, Elizabeth, Cym, Brenda, Ryan, Kelsey, June, Wilf; opposed: John Hoben, Arezoo, Doug, Real.) The motion as amended was carried (Yes: Aamir, Elizabeth, Cym, Brenda, Ryan, Wilf, Real, Doug; No: John Hoben, Arezoo. Abstain: June, Kelsey). It reads as follows: “Be it resolved that that Fair Vote Canada offer memberships to those under 25 years of age on a pay what you can model, with options of $2, $5 or $10, with renewals at the regular rates ($10 for students/low income if applicable). Be it further resolved that this policy be reviewed after one year, or on recommendation of the ad hoc committee on membership or youth committee.”
10. AGM 2015 Planning: Establishing an AGM Planning Committee will be on the agenda of the next Council meeting. Location and purpose of AGM 2015 deferred to e-mail discussion.
11.0 Bylaw changes to be discussed by next Executive meeting: discussed.
12.0 Adjournment: Doug declared the meeting adjourned.

2014-06-25
FVC NATIONAL EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Brenda, Wilf, Rick, Anita, John Hoben; and Kelly
2.0 Meeting Agenda: approved with addition of Anti-Spam Legislation
3.0 Executive minutes for May 31: approved.
4.0 ED Report: discussed. The Fair Vote Ontario Committee needs a postmortem meeting.
5.0 Finance Committee report of June 18, May Financial Statements, and Budget and Cash Flow spreadsheet (v. 2): discussed.
6.0 Budget amendment: Wilf moved that the budget be amended by moving $1,000 from AGM Travel Subsidy to Travel/Meetings. Carried unanimously.
7.0 Action report: Anita reported on mailing Scott Simms campaign; asking members to self-identify into partisan caucuses so they can encourage nomination of candidates who personally have proportional representation as a priority; July 6 webinar; and new Chapters/Action Groups in Saskatoon and mid-Vancouver Island.
8.0 Arezoo travel to Banff or PEI: at Arezoo’s request, deferred to e-mail.
9.0 Bylaw changes were discussed, to reduce the AGM quorum from 75 to 35 (or more); and to provide for a member to be expelled by a majority of Council rather than 3⁄4 majority. It was agreed this be referred to the next meeting.
10.0 Policy on Partisan Caucuses: John Deverell, Ryan and Wilf are a working group to redraft this proposed policy.
11.0 AGM 2015 Planning: discussed. Doug reported that Edmonton is not feasible. Is Montreal a feasible possibility? Kelly will discuss with Cym and others. Establishing an AGM Planning Committee will be put on the agenda of the Council meeting subsequent to the July 4 meeting.
12.0 Anti-Spam Legislation: discussed.
13.0 Review of Outstanding Items: none.
14.0 Adjournment: Doug adjourned the meeting at 10:10PM Eastern.

2014-06-08
FVC NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug Bailie, Rick Sawa, Wilf Day, John Deverell, June Macdonald, Elizabeth Johannson, Brenda Oslawsky, Réal Lavergne, Cym Gomery, Arezoo Najibzadeh, John Hoben; and Kelly Carmichael. On Phone: Anita Nickerson, Kelsey Wagner, Ryan Campbell. Regrets: Aamir Hussain.
2.0 Meeting Agenda approved; Council Minutes of May 9, 2014 approved. Conflict of Interest Declarations: None
3.0 Debriefing from Fair Vote AGM, AV issue, membership process. Moved by John Hoben/Rick that we appoint an ad hoc committee on membership. Carried unanimously. Arezoo suggested the membership form and declaration let signers state whether they are under 30, and the committee should consider free membership for youth/students. June asked they similarly let signers state whether they are female.
4.0 Strategic Planning: ED Report, and Strategic Plan 2012-2015: discussed. FVC Budget 2014-5, and Finance Committee Report: discussed.
5.0 Staff performance review, staff structure: Moved by Wilf/Rick to go in camera. Carried unanimously. The meeting then came out of in camera session (no motions passed) and expressed appreciation to Kelly.
6.0 Executive and Committee Selection: Moved by Deverell/Wilf that the existing executive positions by continued. Carried unanimously. Moved by Wilf/June that the standing committees be Finance, Fundraising, Action, and Youth. Carried unanimously. Moved by John Hoben/Cym that we have an ad hoc committee for Democracy Week and one for AV messaging. Carried unanimously. (Note: Council decided Feb. 6, 2013 “Fair Vote Canada will not be supporting the Alternative Vote for the election of any legislative body going forward. We would like to remind all chapters that any work on municipal campaigns must be on PR systems.”)
Executive Elections:
President, Doug Bailie, by acclamation.
Secretary, Wilf Day, by acclamation.
Treasurer, Rick Sawa, by acclamation.
Action Coordinator: Anita Nickerson, by acclamation.
Vice President: Brenda Oslawsky, by acclamation.
Member at large: John Hoben and Cym Gomery were nominated, a secret ballot was held, and John Hoben was elected.
Committee Selections:
Finance Committee: Rick (Chair), Wilf, Elizabeth, Deverell.
Action Committee: Anita (Chair), Kelsey, Wilf, Réal
Fundraising Committee: Kelly (Chair), June, Brenda.
Youth: Arezoo (Chair), John Hoben, Rick, Sam Hersh, Aamir
Membership: Cym (Chair), Wilf, Réal, John Hoben.
Democracy Day: Kelly (Chair), Anita, June, Kelsey.
AV Messaging: Réal (Chair), Kelsey, Elizabeth, Wilf, John Hoben, Aamir
Arezoo requests a decision at our July meeting on free initial membership for youth/students before she goes to a Young Liberal convention in August. Signing authority for cheques: Moved by Wilf/Rick: any two of Kelly, June and Aamir. Carried unanimously.
7.0 2014-2015 Meeting Schedule: it was agreed we continue using the doodle poll for each meeting.
8.0 Ongoing communications within National Council (Calliflower, email, Skype, DropBox, etc.): discussed.
9.0 Partisan caucuses: their role was discussed. Kelly suggested we adopt a policy on partisan caucuses. (A draft policy was discussed August 1, 2013, but never adopted.)
10.0 Adjournment: Doug declared the meeting adjourned on schedule.

2014-05-31
FVC NATIONAL EXECUTIVE COMMITTEE MINUTES
1.0 Present: Doug, Wilf, Rick; and Kelly. Regrets: Anita, Kelsey.
2.0 Meeting Agenda: approved.
3.0 Executive minutes for May 3: approved
4.0 ED Report: discussed. The fundraising mailout will be towards the end of June. Kelly will ask chapters and action teams to report their tabloid inventory, and get quotes on reprinting more tabloids and on printing an updated edition.
5.0 Finance Committee report May 27, April Financial Statements, and Budget and Cash Flow spreadsheet (v. 4): discussed.
6.0 AGM registrations. Kelly will report soon whether we going to cover costs
7.0 Draft agenda for In-Person Council meeting: discussed, no changes.
8.0 Council meet and greet: Saturday June 7 from 6:00PM to 8:00PM at the Royal Oak on Laurier. Doug will plan the process to mesh five new councilors, five continuing councillors, and Kelly.
9.0 Liberals for Fair Voting: based on the new consensus, Doug will finalize the press release tomorrow.
10.0 NCR Chapter lawn signs: Kelly reported Real offered to pay half the $934 cost. Moved by Wilf/Rick that FVC pay half of the $934 cost from the Chapter Campaign line, carried unanimously.
11.0 Review of Outstanding Items: to a question, Kelly replied that Anita uses the FVC Credit Card and gets Kelly’s approval when doing so; agreed this continue.
12.0 Adjournment: Doug adjourned at 7:10pm.

2014-05-09
FVC NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Kelsey, Wilf, Liz, John Deverell, June, Ryan, Elizabeth; and Kelly. Regrets: Rick, Anita, Aamir, and David. Absent: Jo-Ann. Conflict of Interest Declarations: None.
2.0 Meeting Agenda: approved with addition 8.1. Minutes of meeting of March 15, 2014: approved.
3.0 ED Report (attached): discussed. Website launch target date: May 15, and crowd-sourcing video. Big Donor Campaign is next after website launch.
4.0 Finance Committee report, March Financial Statements, and Cash flow spreadsheet: discussed.
5.0 AGM: Doug and Kelly reported on progress.
6.0 Fair Vote Ontario Report: discussed.
7.0 Action Committee: Kelly reported.
8.0 Communications: Kelsey reported.
8.1 Fair Elections Act: John Deverell reported that, in the House Committee, most amendments were supported by the NDP and Liberals, but on Elizabeth May’s amendment supportive of PR, the Liberal member voted with the Conservatives. If this was their democratic reform critic Scott Simms, it will give FVC and LVF an opportunity to request he be replaced by someone who supports Liberal policy. Deverell will report by e-mail with details when available.
9.0 Executive Committee vacancy: agreed to leave vacant until AGM next month.
10.0 Council election: 77 votes cast so far. Two reminders next week. Results will be reported to all candidates and Council members as soon as available.
11.0 Other business: Hassan Yussuff won the CLC Presidency, the first person to defeat a sitting president. Deverell noted that Ken Georgetti had opposed PR and FVC since the first BC referendum. We will now be able to seek CLC support.
12.0 Adjournment

2014-05-03
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Rick, Wilf, Kelsey, Anita; and Kelly
2.0 Meeting Agenda: approved as amended.
3.0 Executive minutes for March 11: approved.
4.0 ED Report: The website changes will be up in about a week, and then the crowd-source fundraising video will go up on Indiegogo. It was agreed we buy 100 T-shirts, and ask activists if they want $38 banners. Kelly will investigate modules in use for processing website donations. Kelly is still looking for a fundraiser. Kelly will start planning the 2015 social media campaign to get wide use of a “Make May Vote Count” button. We have a table for the PSAC convention May 9-11 in Gatineau, Julian and Réal will staff. Kelly will report on “PR Potlucks in Park” when ready.
5.0 Democracy Watch Initiatives: Wilf/Rick moved to endorse both initiatives, carried unanimously.
6.0 Finance Committee report April 28, Feb/March final Financial Statements, and Budget and Cash Flow spreadsheet (v. 3): discussed.
7.0 AGM report: discussed. Wilf moved to authorize AGM committee to set the AGM fees, carried unanimously.
8.0 Action Coordinator: Anita reported.
9.0 Phone app: Kelsey is working on it.
10.0 Review of Outstanding Items: the Council election was discussed. Kelly will ensure at least one reminder goes out before the May 16 deadline. She will announce the results to candidates and the present Council as soon as received, and to the membership when the next newsletter goes out.
11.0 Adjournment: by Doug.

2014-03-15
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Aamir, Wilf, Kelsey, Rick, Liz, Ryan; and Kelly. Regrets: Anita, John Deverell, David, Jo-Ann, Elizabeth. Absent: June.
Conflict of Interest Declarations: None
2.0 Meeting Agenda and minutes of meeting of Feb. 15, 2014: approved.
3.0 ED Report: discussed. Campaign website is nearly ready to launch, and then the fundraising video on Indiegogo. We are working with Leadnow on the “Fair Elections Act.” Kelly will start a weekly Facebook campaign to send targeted messages to new groups. The webchat in May will activate volunteers from the MP visits and others for a summer action plan. Kelly and Arezoo will attend the Broadbent Progress summit.
4.0 MDN: Kelly will be a speaker on behalf of FVC at the Mouvement pour une démocratie nouvelle re-launch event March 22 in Montreal.
5.0 Finance Committee report, Jan. Financial Statement (v. 3), and Cash flow spreadsheet (v. 4): discussed
6.0 Action Committee Report. When Anita wants to delegate to regional action committee members, Aamir will take Etobicoke, Wilf will take Scarborough and Central East Ontario, Kelly will take Peterborough and Kawartha Lakes.
7.0 Liberals for Fair Voting: the resolution passed overwhelmingly. The Liberals for Fair Voting site has been lost and needs to be revived at another site.
8.0 Executive Committee resignation. June has resigned. We will address this at the next Council meeting.
9.0 AGM update: the committee is meeting regularly.
10.0 Nomination Committee Report: discussed. Members are pursuing further nominations, Kelly will send out another notice.
11.0 Fair Vote Ontario Report: discussed.
12.0 Other business: none.
13.0 Adjournment: adjourned by Doug.

2014-03-11
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Rick, Wilf, Kelsey, Anita, June; and Kelly
2.0 Meeting Agenda: approved as amended.
3.0 Executive minutes for Feb. 7: approved.
4.0 ED Report: Kelly is looking for a fundraiser. The website changes will be up in a week or two, and then the crowd-source fundraising video will go up on Indiegogo. The Case for Support from big donors is still in progress. Kelly will attend the MDN event in Montreal March 22.
5.0 Finance Committee report March 4, Jan. Financial Statement draft #2, and Budget and Cash Flow spreadsheet (v. 2): discussed. Will add footnote re: receivables.
6.0 Action Coordinator: MP visits are still happening. Anita will ask Advisory Board for suggestions for possible endorsers. Talking to the Dogwood Initiative. Leadnow meetings are really working. Possible conference call for new Action Team members.
7.0 Liberals for Fair Voting: discussed.
8.0 Fair Vote City national Action Team: tabled to e-mail discussion among executive.
9.0 Discussion Board: waiting to hear from Tony Hodgson.
10.0 Harassment Policy: deferred while June takes draft to working group.
11.0 AGM update: committee has met. Nominating committee will report by e-mail.
12.0 Chapter Agreements Report: discussed.
13.0 Review of Outstanding Items: none.
13.1 In camera session. Wilf moved to go in camera. Meeting then came out of in-camera session.
14.0 Adjournment: by Doug.

2014-02-15
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Wilf, Anita, June, Kelsey, Ryan, Elizabeth, David, Aamir; and Kelly. Regrets: Rick, Liz, and Jo-Ann. John Deverell had said he might not be available. Conflict of Interest Declarations: None
2.0 Consent Agenda: Agenda as amended, and Minutes of meeting of Jan. 12, 2014, approved.
3.0 ED Report: discussed in detail. Kelly drew attention to using local events to develop video footage for 2015.
4.0 Finance Committee report, Dec. Financial Statement, and Cash flow spreadsheet: discussed.
5.0 Action Coordinator Report: 430 people volunteered to visit 170 MPs, some visits still pending. Full report to follow. The Action Committee (Anita and Kelsey) will need more members and be more active when Anita starts her new job.
6.0 Liberals for Fair Voting: David/Ryan moved that we pay up to $700 for LFV Convention expenses, carried unanimously. The tabloid (English and French) will be handed to delegates at the escalators, and so will copies of the letter to MPs to be drafted shortly by Kelly and the Executive in consultation with Ryan and David. Kelsey is developing a Declaration App so we can ask delegates to sign the Declaration by smart phone.
7.0 Nomination Committee Report: Wilf/Doug moved, carried unanimously, that Council confirm the mechanisms for the election as follows:
Timeframe:
Feb. 17: e-mail announcement to current members of AGM date, the election date, the deadline for candidate eligibility and voter eligibility, and a call for nominations.
Feb. 26: last date for new members to join in order to be eligible to run or vote. (“A person whose application for membership has been accepted becomes a member of the Corporation two months following the date of acceptance.”)
March 16 to April 19. Notice of the Election will go out by snail mail to members with no e-mail address. If a Newsletter is being mailed to members with no e-mail, ask them if they want a ballot. If not, send them the Notice of the Election after the nomination deadline, and a ballot.
April 12: Deadline for nominations and candidates statements.
April 26: Voting begins. (“The mechanisms for holding the members’ ballot shall be determined by the Board” but we want to give them 20 days to vote.)
May 16: result announced.
8.0 Communications update: Kelsey is working on website bilingualism, and then will be working on website resource page updates. Aamir will help, as a member of the communications committee (along with Anita, June, and Ryan).
9.0 Fair Vote City national Action Team: Doug/Wilf moved that Council appoint John Deverell as Chair; carried unanimously.
10.0 Revenue-sharing policy: Doug/Wilf moved that the revenue-sharing policy be amended so that the words “If a chapter signs up a new monthly donor, the chapter will be paid equivalent to the first three months’ donations from that member” will state “. . . a new monthly donor to FVC (nationally) . . .” Carried unanimously.
10.1 AGM: Will be held June 7 at the University of Ottawa. The AGM Committee will work on program content, Friday evening event, Saturday evening, and location of Sunday Council meeting, and the requirements for the business meeting under the new Act, including ratifying by-laws amendments and the election results. Ryan noted that we may choose to make available a telephonic or electronic communication facility that permits all participants to communicate adequately with each other during a meeting of members.
11.0 Other business: MDN: Aamir, Anita and Kelly reported on the request of the Mouvement pour une démocratie nouvelle to be represented at their re-launch event March 22.
12.0 Adjournment: Doug declared the meeting adjourned

2014-02-07
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Wilf, Rick, Anita, June, Kelsey. Regrets: Kelly
2.0 Meeting Agenda: approved with addition of item 9.1.
3.0 Executive minutes of Jan. 5: approved.
4.0 ED Report: discussed. We will give Kelly feedback on tone and message of the crowd-sourcing fundraising video, and the new campaign website. June reports fundraising mailout to be around Feb. 17. Common Causes: Rick will report by e-mail. Tim Rourke’s event is a Toronto Team matter.
5.0 Finance Committee report, Financial Statement, and Budget and Cash Flow: discussed.
6.0 Liberals for Fair Voting: Anita will report proposed itemized costs for FVC materials and LFV materials, for Executive e-mail approval. Writing Liberal MPs: deferred to e-mail (Anita to follow-up).
7.0 Insurance policy: Kelly is to verify urgently that we have liability coverage so that Chapters and Action Teams can get insurance certificates for events.
8.0 Nomination Committee Report: Moved by Wilf, carried unanimously, that the FVC Council election timeframe be:
Feb. 12: e-mail announcement to current members of AGM date, the election date, the deadline for candidate eligibility and voter eligibility, and a call for nominations.
Feb. 26: last date for new members to join in order to be eligible to run or vote. (“A person whose application for membership has been accepted becomes a member of the Corporation two months following the date of acceptance.”)
March 16 to April 19. The Notice of the Election will go out by snail mail to members with no e-mail address. If a Newsletter is being mailed to members with no e-mail address, ask them if they want a ballot. If not, send them the Notice of the Election after the nomination deadline, and a ballot.
April 12? (subject to Kelly’s approval): Deadline for nominations and candidates statements. (The Committee did not set this date, because it depends how long Kelly wants, in order to get some ballots, an explanation of the STV voting process, and candidate statements printed, and to get the email ready with the explanation and statements, and the online vote process set up.)
April 26: voting begins. (“The mechanisms for holding the members’ ballot shall be determined by the Board” but we want to give them 20 days to vote.)
May 16: result announced. (So new Councillors don’t have to book last minute flights to Ottawa).
9.0 Action Coordinator: 430 FVC volunteers are trying to see 170 MPs. Anita will provide a detailed internal report to Council in due course.
9.1 Chapter Agreements. Some chapters are signing, some are changing to Action Teams. Wilf and Anita will follow up and report to the next Executive meeting.
10.0 Revenue-sharing policy: the Edmonton Chapter has a member who is a monthly donor to the Chapter. Moved by Doug and carried unanimously to recommend to Council that the revenue-sharing policy be amended to that the words “If a chapter signs up a new monthly donor, the chapter will be paid equivalent to the first three months’ donations from that member” will state “. . . a new monthly donor to FVC (nationally) . . .” As to Action Teams, it was agreed that Anita can apply the same revenue sharing policy to the Action Teams, and keep a spreadsheet on funding available to them from signing up new monthly donors.
11.0 AGM update: Craig Scott’s office is getting a cost on rooms at Library and Archives Canada (very near Parliament Hill). The AGM Committee will report if they recommend any change in location.
12.0 Discussion Board. Anita will make a recommendation on cost and operation. Anyone can report posts to moderators. Moderators can make a poster require approval for future posts.
13.0 Politicians’ Pledge: Craig Scott has signed, and sent it to all NDP MPs but does not say all will sign.
14.0 Fair Vote City national Action Team: Agreed we recommend Council make John Deverell Chair.
15.0 Resignation: June will forward a draft Harassment policy, and then resign from the Executive.
16.0 Adjournment: Doug declared the meeting adjourned.

2014-01-12
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Wilf, Anita, Kelsey, Aamir, David, John Deverell, Elizabeth; and Kelly. Absent: Ryan. Regrets: Rick, Liz, Jo-Ann. On leave: June.
Conflict of Interest Declarations: none
2.0 Consent Agenda: Meeting Agenda, Minutes of meeting of Dec. 11, 2013. Approved.
3.0 ED Report: Discussed. Kelly will report on privacy laws on e-mailing petition signers, and whether we can add a box to the petition to permit us to e-mail them. Kelsey will report on the names on his spreadsheet not entered in CiviCRM.
4.0 Michael Chong’s Reform bill: discussed.
5.0 Finance Committee Dec. 19 report, Nov. Financial Statement, and Cash flow spreadsheet: discussed. The $15,000 crowd-sourcing revenue is not expected in January.
6.0 Budget for 2014-15: Moved by Doug/Wilf that Council approve the attached draft budget. Carried unanimously.
7.0 Action Coordinator Report: Visits with MPs have exploded.
8.0 Appointment of Nomination committee (to recruit candidates for the 2014 election, and perhaps for the current two vacancies): Doug/David moved that the nomination committee include Wilf, Rick, and Elizabeth with power to add. Carried unanimously.
9.0 AGM update: discussed.
10.0 Communications update: French tabloid, ready to go to printer.
11.0 Other business: Aamir has updated his Wasted Votes site with the Ontario 2011 election results.
12.0 Adjournment: Doug declared the meeting adjourned.

2014-01-05
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Wilf, Anita, Kelsey; and Kelly. Regrets: Rick. On leave: June
2.0 Meeting Agenda: approved.
3.0 Executive minutes Dec. 2: approved.
4.0 ED Report: UN Democracy Fund application, Holiday jingle, Crowd-sourcing video, Liberal Convention, Chong Bill, Case for Support, etc.: discussed.
5.0 Finance Committee report, Nov. Financial Statement, and Budget and Cash Flow spreadsheet: discussed.
6.0 Draft Budget for 2014-5: discussed and revised. Wilf moved that the Executive recommend Council approve the attached draft budget as amended: carried unanimously.
7.0 Fundraising: discussed.
8.0 AGM: Doug moved we book the University of Ottawa June 7 for the AGM and pay the deposit of up to $1,050. Carried unanimously.
9.0 Nomination Committee: Doug moved that we recommend Council appoint a nomination committee including Wilf, Rick (if he accepts), and others (those eligible include Elizabeth, Ryan, Deverell, Aamir and June).
10.0 Action Coordinator Report: Anita reported on MP visits, and petitions. Wayne is being paid to mail the signed petitions to those visiting MPs in the next two days.
11.0 Communications Report: Kelly will finalize the French tabloid layout and get a quote on printing costs for various quantities.
12.0 Fair Vote City national Action Team Chair: deferred to email.
13.0 Advisory Board: Janice Stein? Anita will ask Ryan to get her to provide an endorsement poster.
14.0 Review of Outstanding Items: none
15.0 Adjournment: adjourned by Doug

YEAR 2013

2013-12-11
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Rick, Wilf, Anita, June, Ryan, Liz, Kelsey, Elizabeth, John D., Aamir, David; and Kelly. Regrets: Jo-Ann.
Conflict of Interest Declarations: none.
2.0 Meeting Agenda, Minutes of meeting of Nov. 11, 2013: approved.
3.0 ED Report: fundraising, outreach, campaign branding, motion graphics project and crowdsourcing funds, Liberal convention, French tabloid, administration, events, media, lobbying, CMA election, Secondary School project, visit your MP, etc: discussed in detail.
4.0 Liberals for Fair Voting. Wilf/Ryan moved to go in camera. Carried unanimously.
The meeting came out of in camera session, no motions to report out; LFV and/or FVC plan to have a table and flyer at the Montreal convention.
5.0 Michael Chong’s Reform bill: discussed in detail.
6.0 Finance Committee report, Oct. Financial Statement, and Cash flow spreadsheet: received and discussed.
7.0 Budget amendments: The executive recommends the Revised 2013-14 Budget. John D./Wilf moved to reduce crowdsourcing by $15,000 and move the remaining $15,000 to “other.” Carried unanimously. Wilf/Rick moved to adopt the revised budget as amended, as shown in the first column of the spreadsheet (version 3). Carried unanimously.
8.0 Action Coordinator Report: Issues documents, Hugh Segal on PR=stability, Tyee, Democracy Watch, MP lobby, etc.: discussed.
9.0 AGM Committee (Doug): the June 6-8 weekend was discussed, no objections.
10.0 Fair Vote City national Action Team Chair: none yet.
11.0 Fundraising Committee Report: work continues.
12.0 Appointment of two new Council members: deferred. Appointment of an Executive member and appointment of a Vice-President: deferred.
13.0 Harassment policy, and statement of regrets for not having had a harassment policy: deferred for working group to report.
14.0 Other business
15.0 Adjournment

2013-11-11
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Wilf, Rick, Kelsey, John, Jo-Ann, Liz, Elizabeth, David; and Kelly. Regrets: Aamir and June. Absent: Anita and Ryan. David is welcomed to his first Council meeting. Conflict of Interest Declarations: none
2.0 Meeting Agenda: approved on consent.
3.0 Minutes of meeting of Oct. 11, 2013: approved.
4.0 ED Report and Campaign Branding: discussed. Under fundraising, it was noted that Anita is working on crowd-funding ideas. Under outreach, it was noted that chapters and action teams are making good use of the tabloid. Kelly will be attending the Ontario Federation of Labour convention in Toronto November 24-29, making contacts. We will have a table, at no cost. Kelly’s proposal for “Campaign 2015 Branding” was discussed, and members are to send comments to Kelly for continuing on-line discussion. It was noted that the motto “Make 2015 the last unfair election. Make Every Vote Count!” has been used on the website; how should “Make Every Vote Count” be used in the branding?
5.0 Finance Committee report, cash flow spreadsheet, and Sept. Financial Statement: discussed.
6.0 Budget amendments: Moved by Rick/Wilf that the 2013-14 budget be amended by taking $3000 from Quebec charter challenge, and $5600 from Admin Support Contingency; and adding another $5000 to National Campaigns, adding another $2700 to Contingency & Misc., adding another $500 to fundraising – postage and mail, and adding another $400 to phone; carried unanimously. Further budget amendments are to be prepared for the next meeting, and a draft 2014-5 budget is to be prepared for the early January meeting.
7.0 Fundraising Committee Report (none); discussed under ED report.
8.0 Action Coordinator Report: discussed.
9.0 Liberals for Fair Voting: discussed.
10.0 Communications Report: Kelly will make the French tabloid’s graphics compatible with our branding, and the communications committee will update the numbers. We must ensure it is printed well before the Liberal convention opens February 20.
11.0 Appointment of two new Council members: deferred.
12.0 Appointment of an Executive member and appointment of a Vice-President: deferred.
13.0 Appointment of AGM Committee: Moved by John/Elizabeth: that the AGM Committee be Doug (chair), Rick, Wilf and Liz, plus Kelly. Carried unanimously.
14.0 Other business: none.
15.0 Adjournment: adjourned by Doug (13 minutes early).

2013-11-03
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Wilf, Rick, Anita, June; and Kelly
2.0 Meeting Agenda: approved with addition of item 19.5.
3.0 Executive minutes Oct. 3: approved
4.0 ED Report: Fundraising projects will be discussed with fundraising committee. Kelly will look into SmartChange and the UN Democracy Fund. Action Committee will look at potlucks. Anita will report on Chapter and Action Teams. Anita will follow up on the OHASSTA table. The next Council meeting will appoint the AGM committee. Kelly will proceed with her other items.
5.0 CMA Elections: Kelly will investigate whether she can run them herself, and combine them with a Halifax field organizing trip or chapter activity.
6.0 Motion Graphics project: Kelly will get quotes.
7.0 Campaign Branding: details being discussed online, Kelly will proceed.
8.0 Finance Committee report, Sept. Financial Statement and Budget and Cash Flow spreadsheet: discussed. Our monthly donors increased by only $178/month in August, $116/month in September, and $90/month in October. However, at the end of October we have $44,718 on hand, less the $10,000 owed to June, and less outstanding cheques and accounts payable, net cash estimated as about $29,686. Moved by Doug/Rick and carried unanimously (June abstaining) that we now repay June the $10,000 she loaned us (she again refused to take interest).
9.0 Budget amendments: Moved by Rick/Wilf and unanimously carried to recommend to Council that the budget be amended by taking $3000 from Quebec charter challenge, and $5600 from Admin Support Contingency; and adding another $5000 to National Campaigns, adding another $2700 to Contingency & Misc., adding another $500 to fundraising – postage and mail, and adding another $400 to phone. Note: further budget amendments will be prepared before too long.
10.0 Authorization for ED to spend: On June 24 we decided that all discretionary expenditures other than fundraising be postponed until further notice. On Sept. 5 we authorized the ED to spend up to $250 on discretionary expenditures if they are within a budget line, without executive approval. Moved by Wilf/Rick and carried unanimously to authorize the ED to spend up to $500 on discretionary expenditures if they are within a budget line, without executive approval (this was what Wayne had been authorized to do.)
11.0 Action Coordinator Report: our focus has been on growing our Declaration signers and developing posters.
12.0 French tabloid: as recommended by Kelsey, we will wait for Kelly’s branding so as to make its graphics compatible.
13.0 Fundraising: the committee will discuss Kelly’s Status Report items.
14.0 Appointment of two new Council members: it was agreed we defer recommending appointments while we make more contacts.
15.0 Organizational donations: Kelly is pursuing.
16.0 Harassment policy: June recommended we defer until the working group has been able to meet; agreed.
17.0 Statement of regrets for not having had a harassment policy: June recommended we defer this also; agreed.
18.0 Fund for LFV members to attend convention. Deferred to email discussion, Anita will draft a recommendation.
19.0 Fair Vote City national Action Team Chair: deferred.
19.5 Identifying FVC positions in public: who else besides President and ED can speak for FVC, how do Chapter presidents handle this? Deferred to online discussion, Wilf will find our past policy.
20.0 Review of Outstanding Items: none.
21.0 Adjournment: Doug adjourned the meeting.

2013-10-11
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Wilf, Anita, June, Liz, Kelsey, John, Aamir, Ryan; and Kelly. Regrets: Rick, Elizabeth, Jo-Ann. Conflict of Interest Declarations: John noted he is a Green Party candidate.
2.0 Meeting Agenda approved. Minutes of meeting of Sept. 14, 2013, approved as corrected (Matthew Carroll).
3.0 Finance Committee report, cash flow spreadsheet and August Financial Statement: discussed. Our balance continues to rebound since the July low. If October revenue is as projected, we can print the French tabloid in November.
4.0 Fundraising Committee Report and update: discussed. Kelly will investigate whether to do the next direct mail Nov. 15 or later, and when to do an end of year appeal by e-mail.
5.0 Organizational donations: Anita has approached EFTO. Kelly will approach John Cartwright (Toronto & District Labour council) and other unions.
6.0 Outgoing ED/Action Report: discussed and commended.
7.0 ED Report: discussed and welcomed.
8.0 Follow-up to Campaign launch: Doug will approach Anne McLellan. Our BC chapters/teams are working with Craig Scott’s Democracy Tour.
9.0 Follow-up to Democracy Week: newsletter report.
10.0 Appointment of two or three new Council members. We are waiting for replies from Merner and Christopher Miller. June reported on Tina Agrell. Referred to e-mail discussion and vote.
11.0 Strategic Plan: Doug/Wilf moved that the attached first page be approved and published on our website. Adopted unanimously. The balance is a working document in progress.
12.0 Harassment policy working group: June is added as a member and as chair.
13.0 Statement of regrets for not having had a harassment policy: deferred to next meeting.
14.0 Appointment of an Executive member and appointment of a Vice-President: deferred until we fill council vacancies.
15.0 Fair Vote City national Action Team Chair: deferred to e-mail.
16.0 Future meeting dates: doodle poll for regular meeting date to be run once new members appointed.
17.0 Other business: none.
18.0 Adjournment: declared by Doug.

2013-10-03
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Wilf, June, Anita, Kelly. Regrets: Rick.
2.0 Meeting Agenda: adopted.
3.0 Executive minutes Sept. 5: approved.
4.0 Follow-up to Campaign launch: 1. If the February Liberal convention has a PR resolution on the agenda, messaging to delegates. 2. Targeted messages in social media. 3. Craig Scott’s Democracy Tour which continues in BC (dates not public yet) and elsewhere?
5.0 Follow-up to Democracy Week: Anita will ask Kelsey to add a Democracy Week page to our website to record all the local activities.
6.0 Appointment of two or three new Council members (depending on Merner’s acceptance).
7.0 Anita will follow-up with David Merner. Doug will approach Chris Miller. June will approach Tina Agrell. Anyone may approach others. We need Liberals, Quebecers, labour, etc.
8.0 Appointment of an Executive member: the executive recommends this be deferred until we fill council vacancies.
9.0 Appointment of a Vice-President: the executive recommends this be deferred until we fill council vacancies.
10.0 Finance Committee report: discussed. Kelly is full-time ED as of Oct. 7 (to be increased after 6 months). Our Halton Chapter donated $250 to help us out because they had cash available.
11.0 Brochures, French brochures: Wilf will assemble a list of coming national conventions of unions and labour bodies.
12.0 Fundraising: new mailing to 1,783 people cost $1,935, compared to $4,490 in June. Next mailing will cost $400 less with Canada Post contract. The August e-mail appeal with similar wording went to 16,000 recipients, 3,000 opened it, 280 click-throughs. We will be able to compare the results of the two methods.
13.0 Organizational donations: Anita and Kelly will approach EFTO, and additional unions. Kelly will approach John Cartwright (Toronto & District Labour council).
14.0 Strategic Plan redraft: to be completed by next Council meeting.
15.0 Statement of regrets for not having had a harassment policy: June will draft.
16.0 Review of Outstanding Items: none.
17.0 Adjournment: Doug declared meeting adjourned.

2013-09-14
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Wilf, Ryan, Elizabeth, Kelsey, Jo-Ann, June, Aamir; and Anita. Regrets: Rick, Stuart; John campaigning. Conflict of Interest Declarations: none
2.0 Minutes of meetings of August 1 and August 26, 2013: approved
3.0 Finance Committee report, cash flow spreadsheet, and July Financial Statement: discussed.
3.1 Expenses for Matthew Carroll (Lead Now): for Matthew Carroll to be part of our campaign launch in Ottawa Sept. 19 on behalf of Lead Now, since he has an engagement Wed night and an engagement Friday and the only way he can do it is if he flies by Porter Airlines, FVC would have to chip in for that. Rick Sawa is donating $300 towards this cost. Moved by Wilf/ Elizabeth that we pay $526 for Matthew Carroll’s airfare, the other $226 to be charged to the National Campaign line. Carried unanimously.
4.0 Fundraising Committee Report: June reported on progress.
5.0 Action Committee: Anita reported on Democracy Week and the campaign launch. Julien Lamarche will take part to answer French questions. Elections Canada has recognized us as “also celebrating” Canada’s Democracy Week.
6.0 Appointment of new Council member: June/Wilf moved that Liz Couture and (subject to his confirmation of his acceptance) David Merner be appointed to two of the vacancies. Carried unanimously. The executive recommends that the third vacancy by filled later.
7.0 Strategic Plan (including an action plan for the next year): Wilf has recirculated the revised draft. Members are asked to edit it within the next ten days, so that we can either adopt it online or discuss it at the next meeting which might be as soon as two weeks.
8.0 ED Selection: Doug reported on progress.
9.0 Yukon: Jo-Ann discussed her family’s involvement.
10.0 Labour: June reported on the Unifor founding convention, where we were well received and our large team of volunteers spoke to most delegates, a large number of whom were French-speaking.
11.0 Future meeting dates: Wilf will run a doodle poll for a regular meeting date once today’s new members are online.
12.0 Other business: none.
13.0 Adjournment : Doug declared the meeting adjourned.

2013-08-26
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Wilf, Rick, June, Ryan, Elizabeth, John, Aamir, Jo-Ann; and Anita. Regrets: Stuart, Kelsey.
2.0 Harassment Policy: Moved by Wilf/Rick to establish a working group to draft a harassment policy as suggested by Elizabeth, including a sexual harassment section. One abstention, others yes. It was agreed that this be prepared for approval by the end-of-September Council meeting. It was agreed that Elizabeth, Wilf, Rick, and Jo-Ann be members (and Doug ex-officio).
3.0 Moved by Ryan/Wilf to go in camera. One no, others yes.
4.0 Moved by John/Doug to come out of in-camera session: Carried.
5.0 Adjournment: moved by John/Wilf. Carried.

2013-08-01
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Wilf, June, Ryan, Kelsey, Aamir, John, Elizabeth; and Anita. Regrets: Stuart, Katherine. Absent: Rick, Jo-Ann, Sarah. Conflict of Interest Declarations: None
2.0 Meeting Agenda: no changes.
3.0 Minutes of meetings of June 29 and July 21, 2013: approved.
4.0 Finance Committee report, cash flow spreadsheet, and June Financial Statement: discussed.
5.0 Fundraising Committee Report: discussed
6.0 Staffing: (Note: June 29 Council motion states “the Executive Committee be authorized to hire a temporary part-time employee for up to three months, during an open and competitive search for a permanent Executive Director to be conducted by the Executive Committee. The Executive will report back to Council after two months.”) Moved by John/Wilf: to advise the Executive to extend the posting close deadline of Aug. 12, if it deems necessary. Carried unanimously.
7.0 Action Committee report: discussed.
8.0 Fair Vote City national Action Team: Deverell reported plans to lobby Queen’s Park in early fall.
9.0 Partisan caucuses: revised policy. It was agreed that John, Ryan and Wilf be a working group to redraft this policy.
10.0 Appointment of new Council member: The executive has deferred this. Discussed.
11.0 Future meeting dates: doodle poll of regular meeting date to be run at end of August.
12.0 Other business: none.
13.0 Adjournment: on schedule.

2013-07-21
NATIONAL COUNCIL SPECIAL STRATEGIC PLANNING MEETING MINUTES
1.0 Present: Doug, Stuart, Wilf, June, Ryan, Elizabeth, Sarah, John, Katherine, Aamir; and Anita. Regrets: Rick, Jo-Ann, Kelsey.
2.0 Meeting Agenda: Revision of 2013-2015 Strategic Plan, and three items added by Anita. Conflict of Interest Declarations: None
3.0 Revision of 2013-2015 Strategic Plan. It was unanimously agreed that a committee prepare a complete rewrite of the Strategic Plan, taking into account the comments made today. (Among which were: it will maintain the goal but not as an exclusive goal; it will be nimble; and it will be much shorter and less detailed.) It was agreed that a committee consisting of the Executive plus Anita and Katherine will, in the next two weeks, prepare the redraft for Council’s consideration. Liberals: Deverell will attempt to meet with Bob Rae, and formulate a strategy leading up to the Liberal Policy Convention in Montreal February 21 – 23, 2014.
4.0 Strategic partners. It was agreed that, before Democracy Week, we will aim to have logos of our major strategic partners on our website endorsing something. Anita will canvass potential partners as to whether they will endorse our goal, what lesser endorsement they may be prepared to give us, and what restrictions they may place on their endorsement. Mentioned were (among others) the Council of Canadians, the Canadian Taxpayers Federation, the Canadian Labour Congress, LeadNow, and Democracy Watch. Members are to e-mail Anita as to what other organizations we suggest she canvass.
5.0 Campaign Name: deferred while Anita consults further.
6.0 Adjournment: Stuart (acting chair) declared the meeting adjourned.

2013-06-09
NATIONAL COUNCIL IN-PERSON MEETING MINUTES
1.0 Present: Doug, Wilf, John, June, Elizabeth, Ryan, Katherine, Stuart, and Sarah in person; and Wayne. On the phone: Ben, Anita, Kelsey, and Aamir. Regrets: Rick, Jo-Ann.
2.0 Consent Agenda: Board Minutes of June 2, 2013 approved on consent.
Conflict of Interest Declarations: none.
Meeting Agenda amendment to add Toronto Chapter as Item 2.1 or 4.1, decision (vote of 7/6) for being item 2.1. Agenda approved as amended
2.1 Toronto Chapter: Moved by John/Stuart that “Whereas of the 15 largest groupings of unrepresented voters in Canada, six are the citizens of cities; and whereas FVC must use every available opportunity to attack the failures and unfairness of the undemocratic winner-take-all electoral system; Be It Resolved that FVC during the coming year will advocate that mayors are chosen by the members of municipal councils from among their number; and that the councils and their political masters, the provincial legislatures, should allow every citizen in a municipality an equal effective vote in the elections for council. Votes: 6 in favour, 6 opposed, 1 abstention, fails on a tie vote. (Note: this leaves in effect the motion passed by e-mail May 30 “That 1. Fair Vote Canada and the Fair Vote City Action Team propose cities across Canada be given local choice as to how their councils and mayors are elected. 2. Specifically, we support city councils (such as Toronto’s) being given the choice of choosing the mayor from the council so that the mayor is responsible to council as the Prime Minister is to the House of Commons.”) Moved by John/Stuart: (after a Whereas clause withdrawn by the mover) That Council recognizes in principle the right and the need for Chapters to enact and enforce regulations under which executive elections are held. Carried (Yes 6, no 2, abstain 3). Motion to table to online discussions: defeated (7/6). Moved by Ryan/Stuart to add this item to the end of the agenda. Carried unanimously.
3.0 Debrief from Fair Vote AGM: Stuart made note of the contribution of Vancouver Chapter members, and in particular Alan Campbell and Imtiaz Popat.
4.0 Board priorities for the coming year. Objectives include: to work with Liberals, the Taxpayers Federation, and right-to-life conservatives. We need to hold a detailed discussion of policy priorities. Anita reminds us about the strategic partners working group.
5.0 Moved by Stuart/Elizabeth to go into In-Camera session for Staff performance review and staff structure options. Carried. The meeting subsequently came out of in camera session.
6.0 Executive and Committee Selection. Executive and Committee Structure: it was agreed that the Executive Committee deal with personnel and governance. Ben may circulate a proposal for an ad hoc committee on Policy. It was agreed that the executive positions be as follows (showing who was elected): President Doug Bailie (acclamation); Vice-President Stuart Parker (acclamation); Secretary Wilf Day (acclamation); Treasurer Rick Sawa (who had e-mailed his acceptance) (acclamation); Action Team Coordinator: Anita (acclamation); Member at large: June, Sarah and Kelsey were nominated, and June was elected (two round system; on final count June 8, Sarah 4, chair not voting). Communications Committee: Chair, Kelsey; members Anita, Aamir, Ryan, June, and Sarah; Fundraising Committee: Chair, June; members John, Ryan, and Katherine; Finance Committee: Chair, Rick; members John, Wilf, Elizabeth and Ben; Action Committee: Chair, Anita; members: Kelsey, Stuart, Katherine, Sarah. (Note: the Democracy Day ad hoc committee, the 2014 AGM Planning ad hoc committee, and the nominating committee were deferred to e-mail or future meetings.)
7.0 Operational Planning: Revision of 2013-2015 Strategic Plan. Moved by Stuart/Ryan that a dedicated Strategic Planning Council meeting be held in July in addition to the regular July council meeting. Carried. Signing authority for cheques: in addition to June, it was agreed that Aamir and Katherine be added. 2013-2014 Meeting Schedule: there was no consensus on a regular meeting time, but everyone was available Saturdays at 2:00PM Eastern except Sarah who works until 6:00PM. (Sundays at 2:00PM was also possible except for Sarah but less desirable for three members.) It was agreed to schedule meeting times month by month during the summer, and revisit the regular meeting time in September or when Sarah’s hours change. Communications within Council (email, Skype, Dropbox, etc.): Stuart will survey members on online methods.
8.0 Toronto Chapter: Moved by Ben/Sarah: that the Toronto Chapter be instructed that it is not to exclude any member of FVC from running for the Chapter Executive elections unless the reason for so doing is concurred in by National Council. Moved by John and unanimously agreed that this be referred to an on-line vote. It was agreed that an abbreviated discussion period would end Tuesday at 8:00PM Eastern and the voting period would be shortened to 24 hours.

2013-04-06
FVC NATIONAL COUNCIL MEETING MINUTES (Conference call)
1.0 Present: Doug, Margaret, Rick, Wilf, Kelsey, Ryan, Stuart, June, and Wayne. Absent: Jamie, Danielle.
2.0 Consent Agenda: the Meeting Agenda and the minutes of meetings of Feb. 23 and March 24, 2013, were approved on consent.
Replacement of Chair and Vice-President. Margaret Hoff was acclaimed as vice-president. Kelsey Wagner was acclaimed as a member-at-large. Wilf will continue as Acting Chair as well as Secretary.
3.0 Possible appointment of additional council members: no motion was moved.
4.0 Nominating Committee report. It was agreed June and Doug will prepare a draft report including an explanation of exhausted ballots and circulate to council members for approval, to be sent to FVC members for the Council Election.
5.0 Finance Committee report was received and discussed.
6.0 ED Report: discussed as circulated. Roy Ball will help with fundraising.
7.0 Fundraising Committee: Margaret Hoff agreed to join this committee.
8.0 Action Committee Report:
Kelsey will follow-up on Performance Reviews
Kelsey and June will follow-up on Questionnaire for National Council Candidates
9.0 Annual General Meeting: Stuart reported on progress with facilities, speakers and workshops.
10.0 Tabloid: Kelsey is finding photos
11.0 Chapter Agreement: Moved by Wilf/Rick to accept the Chapter Agreement. Carried unanimously.
12.0 Articles of Continuance and new by-laws, under new NFP Act: moved by Wilf/Doug that Wilf will draft these for Brian Iler’s approval.
13.0 Conflict of Interest Policy Revision. Moved by Wilf/Doug to revise the policy as circulated. Carried unanimously.
14.0 Fair Vote City national Action Team. Stuart reported on progress.
15.0 Adjournment

2013-03-30
NATIONAL COUNCIL EMAIL VOTE:
The Executive recommends, and Wilf/Doug move that the National Council election timeline approved Feb. 17 be changed as follows:
The date of “April 2 Send election mailing” be changed to “April 16 Send election mailing.”
The date of “April 16 Online voting begins” be changed to “May 1 Online voting begins.”
(This does not change the date May 16 Voting ends. It gives members 16 days to vote.) Carried (eleven yes, one opposed, one not voting).

2013-03-27
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Andy, Rick, Wilf, Anita, Wayne
2.0 National Council election timeline:
Moved by Wilf/Andy that the Executive recommend Council immediately take an on-line vote that the National Council election timeline approved Feb. 17 be changed as follows:
The date of “April 2 Send election mailing” be changed to “April 16 Send election mailing.”
The date of “April 16 Online voting begins” be changed to “May 1 Online voting begins.”
(This does not change the date May 16 Voting ends. It gives members 16 days to vote.)
3.0 Adjournment: the President declared the meeting adjourned.

2013-03-24
NATIONAL COUNCIL MEETING MINUTES
1.0 Present: Doug, Andy, Rick, Wilf, Anita, Margaret, June, Kelsey, Ryan, Stuart and Wayne. Jamie joined towards the end. Ryan had to leave just before the vote. Absent: Danielle.
2.0 The meeting went in-camera.

2013-03-23
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Doug, Andy, Rick, Wilf, Anita, Wayne
2.0 Meeting Agenda: approved as circulated
3.0 Executive Committee minutes Jan. 14 and Feb. 4: approved unanimoulsy.
4.0 Fundraising Plan: Roy Ball is being added to Finance Committee re: fundraising. February and March donations/memberships are up despite a handful of cancellations. Data entry is now being done by new person, not Larry. Wayne will speak to the telemarketer next week and report a.s.a.p. on how he can assist with our fundraising goals.
5.0 Tabloid: needs a few pictures. Wayne will ensure these are added quickly by Kelsey or Larry or someone.
6.0 Website: Anita and Kelsey are working with the designer and hope to have it complete in the next month.
7.0 AGM Report: Doug will report a.s.a.p. on outstanding issues: venue, price, speakers, agenda.
8.0 Council Election: Stephen Broscoe is on the job.
9.0 Board and Staff Performance Reviews. No one has suggested any change in the questions asked last year. Council members will be asked to complete them online. Anita and Andy will prepare a similar shorter on-line survey to be completed by chapter leaders which Andy will ask them to complete anonymously.
10.0 Strategic Plan: Some project leads have been agreed on: Branded campaign (Anita); NDP items1.1-2, 1.1-3, 1.2-1, 1.3-1 (Cec); Support Materials 2.1 (tabloid, Kelsey), (video, Anita); Election Action Plan (Wayne); Power Point (Larry); labour (Cec); Liberals (John Deverell); Issue Papers (Anita and Rick); Other project leads are needed: staff growth (?); Strategic Partners (?); Speakers Bureau (?); NGOs such as CARP (?); FVBC Democracy Action Network (Stuart?); key organizations (?); media relations (?); Declaration signers (?). Wayne will continue to solicit project leaders.
11.0 Board Confidentiality: Dianne’s draft policy was referred to Wayne and Wilf to redraft for the next Executive meeting. Consensus: no action needed. Confidential e-mails should be marked confidential.
12.0 Threatened legal action (in camera)
13.0 Next Council meetings
14.0 Review of Outstanding Items: possible agreements between chapters and FVC (Rick will pursue).
15.0 Adjournment

2013-03-12
NATIONAL COUNCIL EMAIL VOTE
To Appoint Election Officer for 2013 National Council Election. Andy/June moved:

Whereas Fair Vote Canada is currently undertaking a great number of projects, including the organization of the 2013 AGM and preparations for the 2015 federal election under the Strategic Plan;

Whereas the current political environment, including an active and ongoing federal Liberal party leadership race, a May 2013 BC provincial election, potential Ontario and Nova Scotia elections, a federal NDP Policy Convention, and a sensitive municipal reform situation in Toronto all require significant time and attention before the 2013 National Council elections are concluded;

And whereas a record number of candidates have come forward for the 2013 National Council elections;

Therefore be it resolved that former FVC President Stephen Broscoe be appointed Chief Electoral Officer for the 2013 National Council elections, and that he be provided with all assistance necessary to fulfill duties of the office. Carried (Yes: 9. None opposed.)

2013-03-05
NATIONAL COUNCIL EMAIL VOTE
Moved by Andy/Kelsey, that we invite Sarah Polley to join our National Advisory Board. Carried (11 yes, not voting 1).

2013-02-23
NATIONAL COUNCIL MEETING MINUTES (Conference call)
1.0 Present: Andy, Rick, Wilf, Anita, June, Kelsey, Margaret, Stuart, Ryan, Doug, and Wayne. Regrets: Jamie. Absent: Danielle.
2.0 Consent Agenda, approved on consent:
Approval of minutes of meetings of Jan. 23 and Feb. 6, 2013, NDP Report, Report on Labour Outreach from Cec, Board and Staff Performance Reviews (Executive action pending).
3.0 Replacement of President: Moved by June/Wilf, that Doug Bailie be appointed as President. Carried unanimously.
4.0 Possible appointment of three additional council members. None were nominated at this time.
5.0 Finance Committee report, Statement of Operations, and cash flow to end of January. Approved.
6.0 Budget 2013-4, attached: Moved by Rick/Wilf that it be approved. It was noted that it will be reviewed quarterly. Six yes, two abstentions. Carried.
7.0 Toronto Chapter. Moved by Stuart/Rick that the meeting go in camera.
(It then came out of in camera session.)
8.0 Action Committee Report, approved.
9.0 Communications Committee Report including Tabloid, approved.
10.0 Committee structure report. The Fundraising Committee now includes Rick and Doug. It was unanimously agreed that Cec remain a member of the committee even though no longer a Council member. The Communications Committee is now Kelsey, Ryan, Anita and Wilf.
11.0 Petitions: these have been collected in at least 30 ridings, we do not know if any have been submitted to MPs for presentation in the House. Andy suggested looking for an intern to take on this project.
12.0 Strategic Plan: members willing to be project leads should come forward.
13.0 Dion’s P3 proposal: Wilf will ask for a project lead.
14.0 Star System for PR Systems: Anita will take this to email.
15.0 Survey and Code of Conduct: Wilf/June moved that Margaret survey Council members and resigned Council members as to problems with Fair Vote Canada’s Council, and any need for a Code of Conduct. Approved with one abstention.
16.0 City national Action Team: Moved by Stuart/Wilf:
WHEREAS municipal PR campaigns have been taking place in Canada since 1996; and
WHEREAS these campaigns have, since the 2003 Berger Commission in Vancouver, suffered from a lack of support, coordination and resource sharing at the national level; and
WHEREAS there are now municipal PR campaigns taking place in Toronto, Burnaby, Vancouver, Surrey and New Westminster; and
WHEREAS not all of these campaigns are taking place under the aegis of local FVC chapters; and
WHEREAS these campaigns would all benefit from improved communication and resource sharing
RESOLVED that Fair Vote Canada create a Fair Vote City national Action Team to support FVC members working for PR at the municipal and regional level;
FURTHER RESOLVED that Fair Vote Canada permit but not require local chapters to undertake local campaigns for municipal reform taking place under the Fair Vote name;
FURTHER RESOLVED that this Action Team be chaired by Stuart Parker and solicit representatives from the Toronto, Burnaby, New Westminster, Vancouver and Surrey groups;
FURTHER RESOLVED that this Action Team invite former councillors experienced with municipal reform i.e. Linda Sheppard, John Deverell and Stephen Broscoe to join it along with any national councillors currently serving. Unanimously adopted (nine Yes).
17.0 Review of Outstanding Items (None)
18.0 Adjournment

2012-02-16
NATIONAL COUNCIL EMAIL VOTE
Moved by Wilf/Ryan that the Nominating Committee for this year’s AGM be Andy Blair, June Macdonald and Doug Bailie. Carried (11 votes Yes, 1 abstained, none opposed.)

2012-02-12
NATIONAL COUNCIL EMAIL VOTE
(Wilf/June) that the Council election timeline be:
FVC – AGM and National Council Election Timeline 2013
A.s.a.p. Announce AGM date and voter eligibility deadline to members
March 8 Deadline for nominations to National Council
March 16 Voter eligibility deadline
April 2 Send election mailing
April 16 Online voting begins
May 16 Voting ends
June 8 AGM
Carried (11 in favour, 1 absent)

2013-01-11
NATIONAL COUNCIL EMAIL VOTE
Motion to appoint Stuart Parker to Council
Moved by Andy/June that, given Vancouver Chapter President Stuart Parker will be instrumental in organizing the 2013 Fair Vote Canada AGM in Vancouver, he be immediately appointed to Fair Vote Canada National Council until the conclusion of the next National Council elections. Carried (nine in favour, none opposed, three did not vote.)

2013-02-07
NATIONAL COUNCIL EMAIL VOTE
MOTION re Margaret Hoff for Advisory Board contact
Moved by June/Ryan.
Whereas our advisory board members are a valuable resource for FVC
and whereas we need to keep them informed on an ongoing basis,
and whereas we have not maintained a close connection with them,

That we nominate Margaret Hoff as a member of council whose task will be to maintain ongoing personal contact with each Advisory Board member and that this process will start after the first Advisory board newsletter is sent out in mid February. Carried (eight in favour, none opposed.)

2013-02-06
NATIONAL COUNCIL SPECIAL MEETING MINUTES (Conference call)
1.0 Attendance: Shoni, Andy, Wilf, Anita, Doug, June, Jamie, Dianne, Kelsey, Ryan, Wayne. Regrets: Rick, Margaret, Danielle.
2.0 Motion to go into In-Camera session: Andy/Wilf, unanimous

2013-02-04
EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Attendance: Shoni, Andy, Rick, Wilf, Anita.
2.0 The meeting went in-camera

2013-12-31
NATIONAL COUNCIL EMAIL VOTE
Motion regarding approval of the use of FVC mailing list for Liberals for Fair Voting letter. Moved by Anita/Wilf, that the attached letter be approved for use of the FVC mailing list. Carries (Ten in favour, none opposed).

2013-01-23
NATIONAL COUNCIL MEETING MINUTES
1.0 Attendance: Shoni, Andy, Rick, Wilf, Anita, Dianne, Doug, June, Margaret, Cec, Ryan, Wayne. Regrets: Danielle, Kelsey, Jamie, Michael.
2.0 Consent Agenda:
Meeting Agenda; approval of minutes of Dec. 8, 2012, meeting; approval of Niagara Chapter by-laws; Executive Director’s Report; FVO Report; report on Labour Outreach; AGM be held in Vancouver June 8; AGM Planning Committee (now Ryan, June, Doug, Cec) include Stuart Parker, Committee has power to add; all approved on consent.
3.0 Strategic Plan: new project leads: Issue Papers (Rick and Anita); Power Point (Larry).
4.0 Finance Committee report, Statement of Operations and cash flow to end of Dec.: received.
5.0 Timing of new message for 2015 campaign launch. Anita will report by the end of January on her proposed 3-step process.
6.0 Website: Moved Andy/Cec to authorize Anita and her committee to spend up to $2,500 (the $1,870 left in this year’s budget and $630 from next year’s) on a new website. Anita will seek 2 more bids if she gets good names by Friday. Approved (one abstention.)
7.0 Budget 2013-4: First draft discussed.
8.0 Communication with Advisory Board members: executive reports the first quarterly update be sent by Feb. 15 (draft to go to Executive by Feb. 10.)
9.0 Tabloid: ready to go if Option A passes the referendum.
10.0 Conflict of Interest Policy: deferred until after referendum.
11.0 Liberals: working group on response to Dion’s P3 proposal is working, Deverell has responded, Sharon Sommerville has been asked to join it.
March 3rd deadline for Liberal supporter sign-ups noted. Anita will draft a Liberals for Fair Voting letter with Deverell and Wayne, and circulate it to Council for approval of the use of FVC mailing list.
12.0 Board member calls by Chair (Dianne’s item): deferred.
13.0 Check-in re: Committee structure: deferred.
14.0 Report from Working Group on Resolution to TO questions: deferred.
15.0 Referendum announcement: moved by Wilf/Rick to authorize the executive to draft in advance a short process announcement to be released with the referendum results, stating when Council will meet to deal with the outcome. Adopted unanimously.
16.0 Next Council meeting: The executive will meet as soon as possible after Feb. 3, and Council will meet as soon as possible after that (Feb. 6 or 7.)
17.0 Review of Outstanding Items (none)
18.0 The meeting went in camera.

2013-01-14
NATIONAL EXECUTIVE COMMITTEE MEETING MINUTES
1.0 Present: Shoni, Andy, Wilf, Anita, Wayne. Absent: Rick
2.0 Meeting Agenda: approved with addition of Branded campaign
3.0 Executive Committee minutes of Sept. 26: Moved by Wilf, approved.
4.0 Strategic Plan: Some project leads have been agreed on: Branded campaign: Anita; NDP items1.1-2, 1.1-3, 1.2-1, 1.3-1 Cec; Support Materials 2.1 (tabloid) Kelsey. Other project leads are needed: labour (Cec?); staff growth (?); Liberals (John Deverell?); Election Action Plan (Wayne); Strategic Partners (?); Issue Papers (?); Power Point (Larry?); Video (?); Speakers Bureau (?); NGOs (?); FVBC Democracy Action Network (Shoni); key organizations (?); media relations (?); Declaration signers (?).
Wayne will solicit project leaders, and Shoni will appeal to Council members to volunteer.
5.0 Branded campaign: Anita will prepare a recommendation for the coming council meeting: Anita, Andy, Max Anderson and Brian Hopkins will prepare a medium list, all Council members will be asked to ask ten friends and neighbours for ranking/comment in order to get the top three, Anita will get a quote from Stratcom and recommend either them or the $1,000 quote from EKOS to test reaction to our top three.
6.0 Website: We want the new site up by Feb. 3. We will pay Jesse Cranston the $200 we owe him. Anita will ask Bob Jonckman for a quote on finishing it, and for examples of sites he has built. Shoni and Andy will look for other quotes, not exceeding the $2,670 unspent in the web development budget.
7.0 Budget 2013-4: Wayne will draft soon.
8.0 Communication with Advisory Board members. Andy notes unhappiness that the motion passed Dec. 5 by e-mail has not been carried out (that, on behalf of the President, the Executive Director send updates approved by the Executive Committee to Advisory Board members on the activities of the organization at least quarterly; and that the first update be sent no later than December 15, 2012 and include an update of the organization’s letters to Toronto City Council written in a positive, respectful, factual, non-defensive and non-accusatory way.) It was agreed that the first quarterly update be sent by Feb. 15.
9.0 Board and Staff Performance Reviews: deferred pending receipt of Dianne’s report on status of review as of her resignation, after which the acting chair will continue the process.
10.0 AGM: the executive recommends Vancouver June 8. The AGM Planning Committee is now Ryan, June, Doug, Cec. The Executive recommends adding Stuart Parker and giving the Committee power to add. Shoni will notify June of Vancouver volunteers.
11.0 Tabloid: the tabloid is ready to go if Option A passes the referendum.
12.0 Conflict of Interest Policy: Moved by Wilf, carried, to defer the tabloid and the conflict of interest policy until after referendum.
13.0 Board Confidentiality: Dianne’s draft policy was referred to Wayne and Wilf to redraft for the February Executive meeting.
14.0 Dion’s P3 proposal: On Oct. 3 it was agreed that Jamie, Ryan and Wilf be a working group to draft a statement on Dion’s P3 model along the lines discussed by email. (That we speak positively about Dion’s model, with some kind words in a carefully worded statement, and use it to encourage Liberals towards PR to get serious about examining options, but noting concerns about district size, not wanting to endorse a half way proposal.) Agreed that Wilf ask John Deverell and Sharon Sommerville to join the working group.
15.0 Next Council meeting: Jan. 23.
16.0 Future meetings. The referendum result will be announced Feb. 3. The executive will meet as soon as possible after that date, and Council will meet as soon as possible after that.
17.0 Referendum: the executive will draft in advance a short process announcement to be released with the referendum results, stating when Council will meet to deal with the outcome.
18.0 Adjournment

YEAR 2012

2012-12-21 Email vote:
Moved by Anita: That national council give the writers of the Option A paper permission to
1) Change the colours on the document
2) replace the no2AV logo with an image, quote, or link
and bring the proposed changes back to council for approval. Adopted by consensus.

2012-12-19 Email vote:
Moved by Andy/Shoni:
Whereas the Chief Electoral Officer has noted that the referendum is being held to allow members to choose between two options Council is having presented, so they can choose the official position of the organization, and that it would be inappropriate to use the corporate logo to imply that one position is more official than the other in either vote recommendation.

Whereas the Chief Electoral Officer has ruled that the FVC logo should be removed from any referendum vote recommendation, and will resign as CEO unless this is complied with.

Be it resolved that Council complies with this request and replaces the FVC logo in the vote recommendation with the logo for the no2av site and caption, as illustrated in the updated vote recommendation, attached.
Carried. (For: 8, Against: 2, Not voting: 5)

2012-12-17 Email vote:
Moved by Shoni/Andy: To agree that this position paper represent position A. Approved (by a vote of 13 to 2).

2012-12-08
FVC National Council Meeting (Conference Call)
FAIR VOTE CANADA COUNCIL MEETING December 8, 2012 MINUTES – Conference Call
1.0 Present: Shoni, Dianne, Andy, Rick, Wilf, Anita, June, Kelsey, Margaret, plus Wayne; Regrets: Doug, Jamie, Cec, Michael, Danielle; Absent: Ryan.
2.0 Written Reports
Advisory Board (passed by email)
Strategic Plan (passed already)
Consent Agenda
Meeting Agenda
Council Meeting Minutes: October 29, 2012
3.0 Business
Conflict of Interest Declarations: none
Electing a new chair:
MOTION (Andy/Rick): 1) that Council thank Dianne for her work as Chair; 2) that Wilf take on the responsibilities of Acting Chair except for Chairing Council and Executive meetings which are to be chaired by Shoni or Andy. CARRIED UNANIMOUSLY.
Liberal Leadership next steps: It was agreed that Wilf ask John Deverell to chair Liberals for Fair Voting.
NDP constituent motions next steps.
Branding:
MOTION (Andy/Dianne): that up to $1,000+HST be spent on Leftwords, to be moved from the budget line for Web Development to National Campaign. CARRIED UNANIMOUSLY. (Anita will do this.)
In Camera Session.
Posting of minutes and contact information.
Advisory Board: Wayne will draft a letter to Advisory Board members for executive approval.
Conflict of Interest: It was agreed the Executive will draft a Conflict of Interest Policy to be brought to the next Council meeting.
Hold till next meeting: Board calls, Board and Staff Performance Reviews, Check-in re: Committee structure.
Report from Working Group on Resolution to TO questions.
Meeting adjourned.

2012-09-23
FVC National Council Email Motion
EMAIL MOTION passed Sept. 23, 2012
Motion (Wilf/Rick): That Council approves the $2,990 travel budget for Cec and Wayne to attend the CEP Convention in Quebec City Oct.13 to 16th. CARRIED (Cec not voting).

2012-08-22
FVC National Council Email Motions
EMAIL MOTION passed Aug. 22, 2012
Moved by Rick, seconded by Wilf: That the budget presented by the finance committee be passed. CARRIED.
EMAIL MOTION Aug. 22, 2012
Moved by Michael, seconded by Shoni: That the motion regarding the Toronto AV campaign as it is currently constituted be reconsidered. DEFEATED.

2012-07-05
FVC National Council Meeting (Conference Call)
FAIR VOTE CANADA COUNCIL MEETING July 5, 2012 MINUTES – Conference Call
1.0 Present: Shoni, Dianne, Andy, Wilf, Rick, June, Margaret, Jamie, Kelsey, Doug, Michael, Cec, Ryan, and Wayne; and Anita (late, with regrets).
2.0 Consent Agenda
Meeting Agenda: as circulated
Conflict of Interest Declarations: none
Board Minutes: May 27, 2012: approved as amended
Review of Written Reports and Meetings:
President’s report
Chair’s Report
Executive Director’s Report
Financial Statements
Finance Report
Personnel
Fundraising (no report)
Communications
Action Network
Democracy Day
Fair Vote Ontario: Cec Makowski is a member of the FVO Steering Committee.
AGM
Questions/Clarification on Consent Agenda items
Motion to accept Consent Agenda – on consent
3.0 Business
Strategic Planning
Operational Plan for Year
Revision of Email Decision Procedure to address Board confidentiality:
MOTION (Andy/Wilf): “That the FVC email procedures be updated to prohibit any past or present conversation on the FVC National Council or National Executive mailing lists marked “confidential”, or part thereof, to be forwarded to anyone other than a meeting participant, Advisory Board Member, contractor or employee of Fair Vote Canada without first being granted permission to do so by the FVC Chair. In addition, the same restrictions apply to minutes or recordings of FVC National Council and National Executive meetings held ‘in camera’.” CARRIED UNANIMOUSLY.
Motion (Dianne/Shoni): To thank past board members for their involvement with FVC. CARRIED UNANIMOUSLY.
Transition to Committee Structure:
Motion (Dianne/Kelsey): “That we strike an ad hoc Transition Committee to make recommendations to the board regarding the transition to a committee structure and that the committee consist of chairs of each of the committees, the Board chair and possibly others (Councillors or not) at the discretion of the committee.” CARRIED. Committee chairs include Kelsey, Rick and Anita. Doug will join the Committee, and Wilf if needed.
Petition next steps
Democracy Day: The Committee report was discussed; Kelsey will join the Committee.
Review of bylaw re Board members missing 3 meetings and current situation.
National Advisory Council: deferred to next meeting.
AV, and May 17 Motion on Municipal PR regarding local governments without parties: deferred to next meeting
MOTION – Moved by Andy/Rick to go in camera.
In camera session.
Meeting adjourned.

2012-06-29
FVC National Council Email Motion
EMAIL MOTION passed June 29, 2012
Motion (Andy/Kelsey and Rick): We update the email procedures document to require only one seconder, not two, for motions. CARRIED.

2012-06-21
FVC National Council Email Motion
EMAIL MOTION passed June 21, 2012
Moved by Kelsey, seconded by Rick and Anita: That we hold off on the tabloid and any unnecessary spending until the Finance Committee meets and has a chance to review where we are at. CARRIED.

2012-06-03
FVC National Council Email Motion
EMAIL MOTION passed June 3, 2012
Proposed by Anita, seconded by Cec.
Whereas our national survey respondents indicated the importance of targeting other groups to engage the public with our message
Whereas those who answered our pre-convention request for strategic direction, and those present at our convention, strongly supported strategic partnerships as crucial to our success in 2015.
Whereas Fair Vote Canada National council recognized the importance of mobilizing allies and forming strategic partnerships for Campaign 2015 and passed a motion that included “Working, and cooperating with strategic partners to activate citizens across the country to put pressure on their federal politicians and candidates to speak publicly of the need for electoral reform and work towards ensuring that specific commitments to moving to a proportional system after the 2015 election will be in prominent position in their election platform.”
Whereas two prominent organizations – the Suzuki Foundation (David Suzuki is on our advisory board) and the Sierra Club have personally asked us to support this, and we will likely be pursuing partnership with them in future to spread the word about our core issue: electoral reform
Whereas opening the door to partnerships – even inviting potential partners to a meeting – requires reaching out with an acknowledgement of shared values and reciprocity
Whereas Black Out Speak Out is not a partisan campaign to unseat Stephen Harper and does not take a position on specific environmental policy, but is focused on opposing shutting down and circumventing democratic process around a bill with serious implications in many areas – including EI, OAS, immigration, environment, aboriginals and oversight bodies
Whereas we need to connect PR to what is going on in Canada now, as things happen, if we are to win – to more explicitly state to the public and potential allies that this would not be happening if we had PR
Whereas hundreds of non-partisan groups, including groups such as Amnesty International Canada and Democracy Watch, have signed on as partners to Black Out Speak Out
I make the following motion:
“That Fair Vote Canada agree to place its name on the list of Black Out Speak Out Partners found here: http://www.blackoutspeakout.ca/partners.php, black out its website June 4, and advise those who invited us that we’ve done so.”
CARRIED.

2012-05-27
FVC National Council Meeting (In Person)
NATIONAL COUNCIL MEETING MINUTES – May 27 2012 – In Person
1.0 Present: Shoni, Dianne, Andy, Wilf, Anita, Rick Sawa, Kelsey, June, Margaret, Michael Polanyi, Cec Makowski, Ryan Campbell, Mark (in person), Doug and Jamie (by phone), and Wayne.
2.0 Consent Agenda: Minutes of May 13 and May 17 meetings: adopted.
3.0 Membership Engagement
Membership and Supporter Survey
Debrief from FVC AGM:
Vancouver was chosen for 2013 AGM with none opposed, four abstentions, all others in favour.
Performance Review: The Board Performance Review was discussed.
ED Performance Review: The meeting moved in-camera and Wayne left the room.
The meeting moved out of in-camera session and Wayne returned.
MOTION – Shoni reported that the in-camera session had adopted the following motion:
“That FVC conduct an additional review process within six months based on the anticipated Operations Plan, and an Operations Plan be drafted by the new President, Chair and ED, and go to Council within three weeks; and an interim assessment be made in two months after that.”
Note: it was agreed later in the meeting that the Operations Plan to be drafted in the next three weeks will be an interim plan for the next two months, followed after June 30 by a longer term Operations Plan.
4.0 Executive and Committee Selection:
MOTION (Wilf/Cec): that the Action Network Coordinator be a member of the Executive Committee, instead of the Member at Large. CARRIED UNANIMOUSLY.
The following officers were elected by acclamation:
President: Shoni Field
Chair: Dianne Searle
Vice-President: Andy Blair
Secretary: Wilf Day
Treasurer: Rick Sawa
Action Network Coordinator: Anita Nickerson
It was agreed Shoni will pick a regular monthly meeting date (based on a doodle poll) for Council meetings, to take 60-90 minutes each. Committees will submit written reports, normally a week before Council meetings, with recommendations for approval by Council.
It was agreed that the Executive Committee serve as a personnel committee.
It was agreed that, when policy issues arise, rather than have a standing Policy Committee they will be referred to a working group as required.
The following standing committees were agreed to:
Finance Committee: Rick, Wilf, Jamie
Fundraising Committee: Shoni, Cec, Mark, Michael
Communications Committee: Shoni, Ryan, Dianne, Kelsey, Mark (Mark later withdrew)
Action Network Committee: Anita, Kelsey, Doug, Margaret, Rick, with power to add volunteers from Chapters and Action Teams.
The following ad hoc committees were agreed to:
AGM Planning Committee: Ryan, June, Doug, Cec
Democracy Day Committee: Margaret, Andy
Nominating Committee: June, Jamie, Michael
5.0 Strategic Planning:
MOTION –(Shoni/Wilf):
“That Fair Vote Canada focus on a three-year goal of making the 2015 federal election about seeking a mandate for electoral reform and on the necessary groundwork to ensure that those commitments are honoured if the outcome is favourable.
And that during this time our activities focus on three areas:
• Increasing organizational revenue with a goal to having additional staff (and the resources to support them) in place within 12-24 months.
• Lobbying federal politicians to get specific commitments about what they will do to increase the profile of electoral reform within their party and publicly and ensure that commitments to moving to a proportional system after the 2015 election will be in prominent position in their election platform.
• Working, and cooperating with strategic partners to activate citizens across the country to put pressure on their federal politicians and candidates to speak publicly of the need for electoral reform and work towards ensuring that specific commitments to moving to a proportional system after the 2015 election will be in prominent position in their election platform.
And that when developing strategic plans, operational plans or when considering new activities during these three years we evaluate and make our decision according to the following:
1. Is this activity focused on strengthening the position of electoral reform with respect to the 2015 Federal election?
2. What will be the cost (financial and other resources such as time) of undertaking this activity?
3. Will undertaking this activity delay, replace or otherwise affect other planned activities?
4. Will this activity further one of the three areas listed above?”
CARRIED UNANIMOUSLY.
MOTION (Andy/Shoni): “That Fair Vote Canada adopt a two-year strategic plan, as outlined May 27 2012, to lobby the federal New Democratic party, in conjunction with New Democrats for Fair voting, with the objective of ensuring real and significant electoral reform remains a top-three priority for any government that the NDP forms or participates in after the 2015 federal election.”
CARRIED UNANIMOUSLY
It was agreed that Andy is temporary NDP Action Coordinator, along with Wilf, Cec, Mark, Rick, and others to be added.
Volunteer Action/Development Objectives:
It was agreed Anita will send out emails to the Action Network, asking what actions they want.
Shoni will draft a proposal for a Strategic Partner event.
Communications Objectives:
MOTION (Wilf/Andy): to refer the 2012-3 Communications Objectives to the Communications Committee. CARRIED.
Strategic Planning 2012-15:
It was agreed this be deferred to the next meeting.
6.0 Operational Planning:
It was agreed the revised draft 2012-13 budget be referred to the Finance Committee.
7.0 Meeting adjourned.

2012-05-22
FVC National Council Email Motion
Audited Financial Statements Approval (email motion) May 22, 2012
That the draft audited statements for Fair Vote Canada for the fiscal year ending January 31, 2012 are approved as presented.
CARRIED: 13 yes, 2 not voting, none opposed, no abstentions.

2012-05-17
FVC National Council Meeting (Conference Call)
NATIONAL COUNCIL MEETING MINUTES – May 17, 2012 – Conference Call
1.0 Present: Shoni, Sean, Andy, Wilf, Kelsey, Margaret, Jamie, June, Dianne, Anita, and Wayne; Plus Ryan (non-voting.)
2.0 Consent Agenda, including Minutes of May 17 meeting, adopted.
3.0 Business
Members discussed the situation arising out of the Toronto Chapter AGM. No motions were made.
Municipal PR motion, regarding local governments without parties: Wilf/Kelsey:
“Based on the FVC Statement of Purpose, FVC’s objectives for local government in communities without municipal parties are as follows:
1) To create an equal voice for every citizen, the diversity of views and opinions among voters must be fairly represented in our municipal councils in proportion to votes cast. We must change the voting systems to enable the election of candidates with a diversity of views and opinions reflecting the diversity of views and opinions among voters. Block voting (voters elect many councillors at-large by voting for all of them) often results in one group winning all the seats, leaving others voiceless. Never should citizens be denied representation simply because their preferred candidate cannot win a single-member ward. A democratic voting system must encourage citizens to exercise positive choice by voting for the candidate they prefer. They should not find it necessary to embrace negative or strategic voting – to vote for a less-preferred candidate to block the election of one even less preferred.
2) To reflect in councils the diversity of society we must change the voting system to remove barriers to the election of candidates from groups now underrepresented including women, cultural minorities and Aboriginals.
Motion to table (Dianne/Shoni): to shelve until the next Council meeting after May 27. CARRIED.
Meeting adjourned.

2012-05-13
FVC National Council Meeting (Conference Call)
NATIONAL COUNCIL MEETING MINUTES May 13, 2012 – Conference Call
1.0 Present: Shoni, Sean, Andy, Wilf, Bronwen, Kelsey, Jamie, June, Doug, Dianne, Wendy, Mark, Anita, and Wayne; Regrets: Bruce, Margaret.
2.0 Consent Agenda, including Minutes of April 4 meeting, Chair Report, Chair’s Transition Report, and ED’s Report, with addition of budget materials, and deletion of President’s Report: adopted.
3.0 Treasurer’s Report:
MOTION (Wilf/Jamie): that we approve the budget in principle, subject to approval by the new Council. CARRIED UNANIMOUSLY.
4.0 President’s Report.
5.0 Chair’s Report: Sean agrees to be in charge of the Saturday evening Orientation Programme. It is agreed that all materials for the May 27 in-person Council meeting will be sent to present and new members of Council by May 18.
6.0 Executive Director’s Report: Elections.
Financial statements for 2011-12.
Tabloid:
MOTION (Andy/Shoni): that, after the next draft is circulated to council members for comment, we aim to have it to the designer by June 16. CARRIED UNANIMOUSLY.
7.0 Business
AGM
Operational Plan
Performance Reviews
Motion regarding Listserv moderation (Andy/Doug): “Council affirms the Executive Director (or a person the Executive Director designates) is the moderator and manager of all Fair Vote Canada listservs and email groups, and as moderator has the authority to set listserv and group rules and to invite, include, warn or suspend individuals as they see fit in order to ensure smooth operation of those listservs and email groups.” CARRIED UNANIMOUSLY.
Motion regarding Listserv purpose (Wilf/Dianne): “The Chapter listserve is for Chapter officers to discuss how to achieve FVC’s objectives. The members’ listserve is for members to discuss electoral reform in ways consistent with FVC’s objectives. Neither listserve will be used to promote action contrary to FVC’s objectives.” DEFEATED.
Motion regarding local governments without parties (Wilf/Kelsey): “Based on the FVC Statement of Purpose, FVC’s objectives for local government in communities without municipal parties are as follows: To create an equal voice for every citizen, the diversity of views and opinions among voters must be fairly represented in our municipal councils in proportion to votes cast. We must change the voting systems to enable the election of candidates with a diversity of views and opinions reflecting the diversity of views and opinions among voters. Never should citizens be denied representation simply because their preferred candidate cannot win a single-member ward. A democratic voting system must encourage citizens to exercise positive choice by voting for the candidate they prefer. They should not find it necessary to embrace negative or strategic voting – to vote for a less-preferred candidate to block the election of one even less preferred.”
In view of the time, and to allow members time to review the wording, the movers deferred this motion to on-line discussion and vote.
Petition.
Toronto Chapter AGM:
MOTION (Andy/Anita): that we hold a special council meeting before the AGM to discuss these issues. CARRIED.
Meeting adjourned.

2012-04-26
FVC National Council Email Motion
ACTION TEAM ROLLOUT (email motion) April 26, 2012
Action Teams and Network Roll Out Plan
“Whereas hundreds of people responded to the survey saying they’d like to take action in their local community or engage in various volunteer projects, motion that National Council members and the Executive Director:
Now:
1. Finish entering geographic and project-based lists of respondents into CiviCRM (the database has been down lately). Investigate and create Yahoo Groups for Chapters, Action Teams (where there are no chapters), and Volunteer Opportunities. There would be no Yahoo Group for the overall Action Network itself, as this is top-down, through the database only.
Week of April 25:
2. Send introductory email through CiviCRM, to chapter leaders, and to those who had expressed interest through the survey. As shown, this email should include a form (or a link to a form) where people can express interest in taking a range of actions.
3. Send similar email to Fair Vote Canada’s entire contact list (minus those who had expressed interest through the survey) through CiviCRM. This should be a distinct email, outside of regular newsletters.
May 1
4. Send letter to invite Action Network subscribers and chapter leaders to attend the AGM in person and online and to submit ideas for a first collective action during Democracy Week. The best ideas will be posted on the Fair Vote site, and voted on using Survey Monkey.
May 19
5. Before the AGM, send Action Network subscribers and chapter leaders a link to the Fair Vote Canada Action Guide (a work in progress)
May 26
6. Announce the most popular collective action ideas at the AGM, and discuss their implementation at the Action Network Workshop with attendees in person and participating online.
7. After AGM, follow up with local Yahoo Groups (including chapter leaders who have accepted the invitation to join) to plan implementation of first collective action.”
CARRIED.

2012-04-21
FVC Executive Committee Meeting (Conference Call)
EXECUTIVE COMMITTEE MEETING MINUTES April 21, 2012 – Conference Call
1.0 Present: Sean, Andy, Wilf, Bronwen, Kelsey, Wayne. Regrets: Shoni.
2.0 Approval of Agenda: no changes.
3.0 President’s Report: none.
4.0 Chair’s Report
5.0 Executive Director’s Report
6.0 Business
AGM
Budget
Operational Plan
Action Teams
8. Meeting adjourned

2012-04-08
FVC National Council Email Motion
PETITION TO HOUSE OF COMMONS (Email motion) April 8, 2012
Moved by Andy, seconded by Anita:
“That the wording of a petition to the House of Commons reads as follows:
Fair Electoral Representation: Petition to the House of Commons
A petition to ensure Canadians have a fair electoral system
Whereas:
· Our winner-take-all voting system results in a House of Commons where the number of MPs a party’s supporters elect does not reflect the number of voters who cast ballots for that party;
· Fair voting systems better reflect the will of voters, let them vote for the candidate or party they prefer, and give each community fair and accountable representation.
We, the undersigned residents of Canada, call upon the House of Commons to immediately undertake public consultations across Canada to amend the Canada Elections Act to ensure voters:
· Can cast an equal and effective vote to be represented fairly in Parliament, regardless of political belief or place of residence;
· Are governed by a fairly elected Parliament where the share of seats held by each political party closely reflects the popular vote;
· Live under legitimate laws approved by a majority of elected parliamentarians representing a majority of voters;
· And to introduce a suitable form of proportional representation after these public consultations.”
CARRIED.

2012-04-04
FVC National Council Meeting (Conference Call)
NATIONAL COUNCIL MEETING MINUTES April 4, 2012 – Conference Call
1.0 Present: Sean, Andy, Wilf, Bronwen, Kelsey, Wendy, Anita, Diane, Bruce, Mark, June, Jamie, Wayne.
2.0 Consent Agenda: the following items were unopposed
Meeting Agenda: April 4, 2012
Board Minutes: January 30, 2012
3.0 President’s Report none (absent)
4.0 Chair’s Report
5.0 Treasurer’s Report: It was agreed that we need a draft budget in the next two weeks, an executive meeting in about two weeks, and a Council meeting in about four weeks.
6.0 Executive Director’s Report: we need a 3-fold brochure for the AGM. Wayne will report by e-mail on whether to reprint an old one, and the cost.
7.0 Business
MOTION (Wilf/Bruce): Resolution on AGM date and fiscal year. CARRIED.
AGM Committee Report
Ballot Mailouts
Tabloid
Campaign Direction 2012 Membership Survey Results: to be further discussed by e-mail.
Chapter Leadership Call (discussed).
Operational Plan & Budget: Wayne will complete by end of next week (April 13) as his top priority.
Performance Review: in process.
House of Commons Petition – Process (discussed).
Strategic Discussion: Increasing Membership (discussed).
8.0 Meeting adjourned.

2012-03-10
FVC Executive Committee Meeting (Conference Call)
EXECUTIVE COMMITTEE MEETING MINUTES March 10, 2012 – Conference Call
1.0 Present: Shoni, Sean, Andy, Wilf, Kelsey, Wayne; Absent: Bronwen.
2.0 Agenda: approved with addition of NDP Leadership.
3.0 President’s Report
4.0 Chair’s Report
5.0 Executive Director’s Report
6.0 Business
AGM Planning (Kelsey): in progress.
Finances: Fundraising.
MOTION (Shoni/Andy): that we spend up to $1,000 on a booth at the NDP leadership convention. CARRIED UNANIMOUSLY.
National Council Agenda.
7.0 Review of Outstanding Items (Sean): none.
8.0 Meeting adjourned.

2012-02-14
FVC National Council Email Motion
NDP FOR FAIR VOTING CALLOUT (Email motion Feb. 14, 2012)
That FVC will send a letter out to ALL its contacts, asking NDP members and supporters to join the NDP for Fair Voting Yahoo Group, to organize and conduct a campaign during the leadership race. CARRIED.

2012-02-13
FVC National Council Email Motion
ONLINE BANKING (Email motion) Feb. 13, 2012
Access to Online Banking Resolution
“Whereas it is important that bills be paid in a timely manner, and late payment charges are to be avoided whenever possible,
Resolved that the Executive Director is authorized to use online banking services to make payments, including regular monthly payments such as
· remittances to the Receiver General of Canada or other government agencies
· credit card payments
· monthly bills, including rent, telephone and internet service; and other payments as approved by the Treasurer or the President or the Chair.
Resolved further that the attached formal resolution is approved and the account signers are authorized to sign the accompanying declaration.
This resolution applies only to the method of making payments and does not affect Fair Vote Canada’s procedures for approving budgetary or non-budgetary expenditures.
Access to Online Banking Resolution
The undersigned;
1. Represent and warrant that they are the persons authorized to sign on the accounts;
2. Acknowledge that one or more of them may obtain, or may have obtained, access through online banking to the Accounts;
3. Confirm that they authorize any one or more of them with online banking access to the Accounts to use that access (and any related Electronic services offered);
4. Agree to indemnify the bank for any loss it may suffer as a result of permitting such access to any one of them to the Accounts;
5. Authorize Executive Director Wayne Smith access through online banking access to the Accounts and to use that access (and any related Electronic services offered by the bank); to access the Accounts; authorize transactions on the Accounts and transfer funds out of the Accounts (and any one of the Accounts).”
CARRIED.

2012-01-30
FVC National Council Meeting (Conference Call)
NATIONAL COUNCIL MEETING MINUTES: January 30, 2012 – Conference Call
1.0 Present: Shoni, Sean, Andy, Wilf, Anita, June, Wendy, Kelsey, Doug, Jamie, Dianne and Wayne. Regrets: Margaret, Bronwen, Bruce and Mark.
2.0 Consent Agenda: Agenda, Minutes of Dec.3, 2011, and Chair’s Report, approved.
3.0 President’s Report
4.0 Treasurer’s Report
5.0 Executive Director’s Report
6.0 AGM Committee Report:
Moved Shoni, seconded Wilf, to authorize June to proceed with AGM at Ryerson’s Rogers Centre. CARRIED UNANIMOUSLY.
Moved Wilf, seconded Shoni, AGM will be May 26. CARRIED UNANIMOUSLY.
The Committee will continue to develop the agenda; Anita will ask Chapter leaders what they want. Wilf will prepare resolution for next Council meeting on date and fiscal year. Agreed: we will mail ballots to all members having no e-mail.
Moved Wilf, seconded Shoni, nomination deadline be Feb.24. CARRIED UNANIMOUSLY.
Board Recruitment: Decided that Wilf and Andy will proceed, including a letter to all chapter leaders. Agreed that Wayne will remind council members whose terms are expiring.
FVC Website:
Moved Andy, seconded Wendy, to authorize Alan Dixon to be paid up to $300 to input riding information to our CiviCRM data base. CARRIED UNANIMOUSLY.
Moved Andy, seconded Shoni, to ask Alan Dixon for an estimate on updating to CiviCRM 4.1 when a stable version is available. CARRIED UNANIMOUSLY.
Agreed: we are grateful to Kirk Werklund but we are not ready to decide on a new website. Moved Shoni, seconded Andy, to authorize Kelsey to proceed with pruning and adding FAQs to the website as he has proposed, after archiving the full site. CARRIED UNANIMOUSLY
Operational Plan
Performance Review
Menocracy Documentary screenings: decided this will be discussed on Chapters list.
Democracy Day: Anita will discuss with Chapter leaders in March phone call. Andy will stay on the committee.
New Brunswick Report on Legislative Reform
Petition to House of Commons: decided it is to have similar wording to Declaration of Voters’ Rights.
Fair Vote Ontario
Strategic Discussion: Increasing Membership. Postponed to next meeting.
7.0 Meeting adjourned.

2012-01-11
FVC Executive Committee Meeting (Conference Call)
EXECUTIVE COMMITTEE MEETING MINUTES January 11, 2012 – Conference Call
1.0 Present: Shoni, Sean, Andy, Wilf, Kelsey, Wayne. Regrets: Bronwen.
2.0 Agenda: approved with addition of Website (Kelsey)
3.0 President’s Report
4.0 Executive Director’s Report
5.0 Business
FVC Website
AGM Planning
Nominating Committee.
Policy Collection
Supporter Survey
Performance Review
Board Development Plan
Liberal Convention
6.0 Meeting adjourned.

YEAR 2011

2011-12-03
FVC National Council Meeting (Conference Call)
NATIONAL COUNCIL MEETING MINUTES December 3, 2011 – Conference Call
1.0 Present: Shoni, Sean, Andy, Bronwen, Wilf, Kelsey, Mark, June, Diane, Doug, Marg, Anita, Jamie, Wendy and Wayne.
2.0 Consent Agenda
The Meeting Agenda, Board Minutes: September 24, 2011, Chair’s Report, National Council Operational Survey Report, Annual Performance Reviews Report, Executive Director’s Report, MP Visits Spreadsheet, Executive Committee October 29 Minutes, and Fair Vote Ontario Report were adopted on consent.
3.0 President’s Report – Oral report received.
4.0 Treasurer’s Report
5.0 Executive Director’s Report
6.0 Business
ARDD Supreme Court Challenge
Empty National Council position:
MOTION (Shoni/Wilf): that Bruce Hallsor be appointed to the vacant position in accordance with the results of our e-mail vote. CARRIED.
ED and National Council Performance review
MP meetings (local and national) and Mobilization for MP talks/outreach
Communications Audit Status
AGM
7.0 Next Meeting
8.0 Meeting adjourned

2011-10-29
FVC Executive Committee Meeting (Conference Call)
EXECUTIVE COMMITTEE MEETING MINUTES October 29, 2011 – Conference Call
1.0 Present: Shoni, Sean, Andy, Wilf, Bronwen, Kelsey, Wayne.
2.0 Agenda approved as amended
3.0 Executive Director’s Report
4.0 Chair’s Report
5.0 President’s Report
6.0 Business
Charter challenge
Liberal convention:
MOTION (Wilf/Andy): to pay Bronwen’s net delegate fee after tax credit (about $600) since she is Chair of Liberals for Fair Voting, as a one-time extraordinary motion without setting any precedent. CARRIED (with Bronwen abstaining).
Occupy movement: Consensus on no formal involvement.
ED Performance Review
Fair Vote Ontario: It was agreed the previous executive has lapsed, and a new steering committee should start from scratch but take the previous FVO by-laws into account.
MOTION (Sean/Shoni): that Bronwen, Wilf, Kelsey, Wayne and June be the FVO steering committee with power to add. CARRIED.
It was agreed that past-chairs Peter Black and Linda Sheppard be invited to join.
Council Vacancy process
7.0 Notice of Online Discussion: none.
8.0 Review of Outstanding Items: none.
9.0 Meeting adjourned.

2011-10-23
FVC National Council Email Motion
Bridge Financing for ARDD Supreme Court Challenge (Email motion) Oct. 23, 2011
Moved by Andy Blair, seconded by Shoni Field that: “Fair Vote Canada immediately advance $5,000 (out of the $10,000 in matching funds previously allocated towards the ARDD Charter Challenge) to Grey Casgrain for costs associated with the Supreme Court appeal.” CARRIED.

2011-10-11
FVC National Council Email Motion
SURVEY OF SUPPORTERS (Email motion) Oct. 11, 2011)
Moved by Anita, seconded by Andy and Shoni:
“That Fair Vote Canada conduct a survey in January 2012 of members and supporters to:
1) find out what target groups and issues our members and supporters think we should be focusing on
2) find out what activities our members and supporters want to engage in themselves and
3) find out what our members and supporters are willing to help realize in their own communities.”
CARRIED .
2011-10-08
FVC National Council Email Motion
MOTION TO ACCEPT YUKON CHAPTER (Email motion Oct. 8, 2011)
Moved by Andy Blair, seconded by Anita. “To accept Fair Vote Yukon as an accredited Chapter of Fair Vote Canada.” CARRIED.

2011-09-24
FVC National Council Meeting (Conference Call)
NATIONAL COUNCIL MEETING MINUTES September 24, 2011 – Conference Call
1.0 Present: Shoni Field, Sean Geobey, Andy Blair, Wilf Day, Bronwen Bruch, Margaret Hoff, Anita Nickerson, June Macdonald, Wendy Bergerud, Kelsey Wagner, Doug Bailie, and Wayne Smith. Regrets: Mark Greenan, Dianne Searle, Jamie Deith.
Consent Agenda: the Meeting Agenda, Board Minutes of July 18, 2011, President’s Report (Internal and External Communications Plan), Chair’s Report, UK ERS Meeting Report, National Council Priorities Survey Report, Executive Director’s Report, and Report on Organizers and Chapter Leaders’ Conference Call of August 23, 2011 were adopted and approved on consent.
President’s Report
Chair’s Report
Treasurer’s Report
Executive Director’s Report
Business:
MOTION: Insurance (Bronwen/Andy): “that we purchase the quoted insurance from Cooperator’s Insurance for $2,430.” CARRIED UNANIMOUSLY.
Motion (Shoni/Andy): Communications Plan (which has already been approved in Consent Agenda); motion confirms approval. CARRIED UNANIMOUSLY.
ARDD Supreme Court Challenge:
MOTION (Wilf/Shoni): “Unless Peter Rosenthal notifies Andy Blair that our risk of having costs awarded against us of more than $10,000 is substantial, that Andy Blair authorize him to proceed with our intervention on behalf of Fair Vote Canada at the Supreme Court of Canada.” CARRIED.
MOTION (Andy/Wilf): “That FVC provide financial assistance to ARDD payable to Grey Casgrain of up to $10,000 in matching funds for monies they raise from third parties.” CARRIED UNANIMOUSLY.
Chapter Coordinator: Wilf nominated Anita who accepted. There being no further nominations, Anita was acclaimed.
National Council empty position:
Motion: “That Fair Vote Canada National Council fill the vacancy due to resignation by identifying a candidate who meets a need of the organization (for example partisan background, geographic, archival knowledge, skill set) and invite them to sit on the council for the remainder of the term (the seat is up for re-election in 2012). The candidate would be identified in the following way: National Council to brainstorm names and identify what need each potential candidate would fill. Present the list to council and use a ranked ballot to select the order in which we’d approach the candidates inviting them to join council.” CARRIED.
It was agreed that Andy will suggest one or more names from the Montreal Chapter, and Shoni will activate the Nominating Committee appointed in June (June as convenor, Margaret, Wilf, Kelsey and Dianne).
Election Consulting Services
Democracy Week Debrief
MP information package debrief
Operational Priorities
Review of Outstanding Items: none.
Meeting adjourned.

2011-09-24
FVC National Council Email Motion
FILLING COUNCIL VACANCY (Email motion Sept. 24, 2011)
Moved by Andy, seconded by Shoni. The executive moves: “That Fair Vote Canada National Council fill the vacancy due to resignation by identifying a candidate who meets a need of the organization (for example partisan background, geographic, archival knowledge, skill set) and invite them to sit on the council for the remainder of the term (the seat is up for re-election in 2012). The candidate would be identified in the following way: National Council to brainstorm names and identify what need each potential candidate would fill. Present the list to council and use a ranked ballot to select the order in which we’d approach the candidates inviting them to join council.” CARRIED.

2011-09-08
FVC Executive Committee Meeting (Conference Call)
EXECUTIVE COMMITTEE MEETING MINUTES September 8, 2011 – Conference Call
1.0 Present: Shoni Field, Andy Blair, Sean Geobey, Wilf Day, Bronwen Bruch, Wayne Smith, and (indirectly but unable to speak) Kelsey Wagner.
Approval of Agenda – approved as amended
Executive Director’s Report
Chair’s Report
President’s Report
Business
Democracy Week
Charter Challenge
Board vacancy: the consensus was option 3(b): “Fill the vacancy by appointment/election by Council. Identify a candidate who meets certain needs of the organization (political, geographic, archival knowledge, skill set) and ask them to sit on the Council for the remainder of the year (Gord’s seat would be up for election next spring anyway, of course if we would hopefully get a person who was a good fit and would run for election), by asking Council to brainstorm names and identify what need they’d fill. Present the list to Council and use a ranked ballot to select the order in which we’d approach the candidates until we got one who said ‘yes’. Anticipating concerns with this method we may have to also find a way to indicate “not acceptable” in case we get too far down the list.” Agreed we will proceed as follows:
1. Approve the process by e-mail, prior to the Council meeting. In Sean’s absence Shoni will conduct this.
2. Ask Council members by e-mail to suggest names.
3. Ask Council members by e-mail to rank the names.
4. At the Sept. 24 meeting Shoni will report the ranking results; Council will review and approve or modify the ranking.
National Council Sept. 24. The agenda will include Communications Plan, Democracy Week debrief, MP letters and lobby debrief, Strategic priorities (survey monkey results), Chapter Coordinator, and other items.
Notices of Online Discussion: none.
Outstanding items: none.
Meeting adjourned.

2011-07-18
FVC National Council Meeting (Conference Call)
NATIONAL COUNCIL MEETING MINUTES July 18, 2011 – Conference Call
1.0 Present: Shoni Field, Sean Geobey, Andy Blair, Wilf Day, Bronwen Bruch, Margaret Hoff, Anita Nickerson, June Macdonald, Wendy Bergerud, Diane Searle, Kelsey Wagner, Doug Bailie, and Wayne Smith. Regrets: Mark Greenan, Jamie Deith. Absent: Gord Hunter.
Consent Agenda: the Meeting Agenda, Board Minutes of June 12, 2011, Chair’s Report, and Executive Committee Minutes of July 7, 2011 were adopted and approved on consent.
President’s Report
Chair’s Report: discussed as submitted.
Treasurer’s Report
Executive Director’s Report
Business:
AGM Travel Subsidy: : It was agreed that no conflict of interest declarations were required since the travel subsidy is of general benefit.
MOTION (Bronwen/June): “That:
1. The AGM Travel Subsidy cover primary travel costs for National Councillors to attend the AGM, including air fare, rail fare, or $.25 per kilometre for those coming by car, but not including accommodation or taxi fares.
2. The AGM Travel Subsidy Fund for 2011 be increased from $2500.00 to $4152.27.
3. The budget amount for the 2012 AGM Travel Subsidy be set at $4000.”
CARRIED UNANIMOUSLY.
Updated “Why the Liberal Party should lead on electoral reform” document. After discussion,
MOTION (Wilf/Margaret): “That FVC approve this document in principle for distribution, and authorize Bronwen to finalize and sign it on behalf of Liberals for Fair Voting.” CARRIED (with 2 abstentions). (Bronwen agreed to add a reference to STV.)
Democracy Week
MP information package
Quebec Charter challenge
Materials Audit Report
Chapter expansion, development and renewal
Resignation of Gord Hunter:
MOTION (Margaret/Andy): that we thank Gord for all his contributions. Further discussion will take place on-line. CARRIED UNANIMOUSLY.
Review of Outstanding Items: none.
Meeting adjourned.

2011-07-07
FVC Executive Committee Meeting (Conference Call)
EXECUTIVE COMMITTEE MINUTES July 7, 2011 – Conference Call
Present: Shoni Field, Andy Blair, Sean Geobey, Wilf Day, Bronwen Bruch, Kelsey Wagner, Wayne Smith.
Approval of Agenda – approved
Executive Director’s Report:
Bronwen has agreed to do the bookkeeping.
Chapters.
Liability insurance.
Chair’s Report
President’s Report
Business:
Communications audit
Election consulting
Democracy Week
Position Paper Development
Staff feedback
MP information package. Decided we will hold a lobby day on Parliament Hill early this fall.
Media release timeliness vs. translation
AGM travel subsidies
AGM report
Notices of Online Discussion
Outstanding items: none.
Meeting adjourned.

2011-06-11
FVC National Council Meeting (In Person)
FVC Council Meeting, June 11th, 2011, In person: Ottawa
Present: Margaret Hoff, June McDonald, Wilf Day, Diane Searle, Shoni Field, Wendy Bergerud, Sean Geobey, Kelsey Wagner, Jamie Deith, Gord Hunter, Mark Greenan, Anita Nickerson, Andy Blair; Invitees: Wayne Smith; Absent: Bronwen Bruch, Doug Bailie.
1. Previous Minutes – June 2nd Minutes approved.
2. Financial
3. Liability Insurance for chapters.
4. Charter Challenge
5. Democracy Day – Sept. 15th
MOTION (Andy/Mark): “That Fair Vote Canada, reflecting the United Nations’ 2007 declaration of the International Day of Democracy as September 15 of each year, hereby designate September 15 of each year as ‘Democracy Day’ in Canada. Further, Fair Vote Canada designates the week that ‘Democracy Day’ falls in each year as ‘Democracy Week’ in Canada, and encourages Fair Vote Canada Chapters, Members and other organizations to organize and participate in activities that focus on democracy during that week.” CARRIED UNANIMOUSLY.
6. Election of the executive
MOTION (Jamie/Gord): that for the 2011-2012 year we add the position of Chair to the executive. CARRIED.
c. New executive (Reached by consensus)
i. President: Shoni
ii. Chair: Sean
iii. VP: Andy
iv. Treasurer: Bronwen
v. Secretary: Wilf
vi. At Large: Kelsey
7. Democracy Day Committee
Jamie * convenor, Mark, Anita, Andy, Wendy
8. AGM Committee
June * convenor, Margaret, Wilf, Kelsey, Diane
9. Election Debrief
10. FVC Strategic Issues
a. Senate
b. AV
c. Charter Challenge
d. Senate position paper
e. Campaign Finance
11. SWOT analysis
12. Brainstorming: Focus
13. Brainstorming: Areas needing attention
14. Action items
15. Longer term planning

2011-06-02
FVC National Council Meeting (Conference Call)
Council Meeting, Teleconference, 2 June 2011
1. Attending: Andy, Wendy, Mark, Sean, Wilf, Margaret, Gord, June, Wayne. Absent: Shoni, Bronwen, Gary, John, Bob, Doug, Jamie. Acting Chair: Andy. Acting Secretary: Wilf.
2. Minutes of May 23 Council meeting – Approved as amended (change “Law Society” to “Law Commission”) – no objections.
FVC Internal Organizational Activities
3. AGM Jun 10-12 Ottawa: Planning Update
4. National Council Elections Update
FVC External Activities
5. Conservative, Liberal & NDP National conventions
6. Liability Insurance for chapter events
7. Annual ‘Democracy Day’ Sept 15 and Democracy Week
8. Next meeting
Meeting adjourned

2011-05-23
FVC National Council Meeting (Conference Call)
FVC Council Meeting, Teleconference, 23 May 2011
1. Attending: June, Shoni, Mark, Sean, Andy, Doug, Wilf, Margaret, Gord, Jamie, Wayne; Absent: Wendy, Bronwen, Gary, John, Bob; Chair: Andy.
2. Minutes of April 3 Council meeting – Approved – no objections.
FVC Internal Organizational Activities
3. AGM Jun 10-12 Ottawa: Planning Update
5. Bookkeeper
Action: Wayne talk to Bronwen for suggestions.
6. Communications Agenda
Action: Decided Shoni and Wayne will work on coming up with a final proposal for meeting following AGM (July).
FVC External Activities
7. Conservative, Liberal & NDP National conventions
7. Motion: Law Commission MMP model
NOTICE OF MOTION (Wilf/Gord):
1. To state on our website under the Federal Fair Voting Campaign Section:
“We want a fair voting system for Canada and a citizen-based process to design it. There are several possible proportional systems including STV and MMP [link to systems page]. One system that has been modeled in detail for the Canadian federal context is the Law Commission of Canada’s MMP recommendation (link to MMP page).”
2. To include on our website under the MMP section:
“One leading example of how proportional representation would work at the federal level is the mixed member proportional model recommended by the Law Commission of Canada in 2004. Voters in each province elect the same number of MPs they will get anyway after the current census. You have two votes. You still elect locally two-thirds of the MPs. You also cast a regional vote by voting for the candidate or party you prefer. With your regional vote, you elect one-third of the MPs regionally so as to top-up the local results into close proportion to the popular support for each party. This is like the model used in Scotland and Wales, but with open lists, so no candidate is guaranteed a seat. It is called a regional-open-list Mixed Member model, or MMP for short. Other models could be chosen, and the design details of any model must be worked out by a citizen-based process.”
CARRIED.
8. Put forward till next meeting:
• Recap of 2011 Federal Election
• Annual ‘Democracy Day’ Sept 15
9. Next meeting

2011-03-10
FVC National Council Email Motion
Approval of Lethbridge Chapter (March 10, 2011)
Moved by the President of Fair Vote Canada, Bronwen Bruch:
“Whereas a number of Fair Vote Canada members have met and duly approved a chapter bylaw and elected an interim Executive Committee and request recognition as a chapter of Fair Vote Canada,
Therefore be it resolved that the Fair Vote Canada Lethbridge Region Chapter is formally accredited as a chapter of Fair Vote Canada with interim Executive Committee and chapter bylaw.
CARRIED.

2011-02-06
FVC National Council Meeting (Conference Call)
National Council conference call February 6, 2011, 3:00PM
Wilf, Shoni, Sean, Mark, Jamie, Bronwen, Doug, Wendy, Andy, Gary, Gord, Wayne, Margaret; Bob joined 3:40pm ET; Regrets: John, June.
Update from ED
Alternative Vote
Municipal politics strategy
Meeting adjourned

2011-01-29
FVC National Council Meeting (Conference Call)
January 29, 2011 (conference call)
Present: Gord, Shoni, June, Jamie, Bronwen, Sean, Wilf, Margaret, Doug, Wendy, Andy, Mark, Wayne; Regrets: John; Absent: Gary, Bob.
AV/IRV endorsements:
MOTION – Moved by the Chair, Bronwen Bruch, and seconded by the Executive Committee:
“Whereas the purpose of Fair Vote Canada is to promote equal effective votes and proportional voting systems and whereas, as stated in greater detail by Fair Vote Canada’s Council on August 4, 2009, Instant Runoff Voting, also known as the Alternative Vote, is a winner-take-all system, not a proportional voting system therefore be it resolved that Fair Vote Canada, its chapters and caucuses, will not endorse or actively support any campaign for instant runoff voting in single member districts for any election of a representative assembly, including a municipal council.”
CARRIED.
MOTION (Wilf/Bronwen): Affirmation of organizational principles
We affirm the following principles:
1. Fair Vote Canada advocates and practices civil discourse, and condemns the use of ad hominem arguments or personal attacks in political dialogue.
2. As stated in our National bylaws. Fair Vote Canada chapters and caucuses must restrict voting and standing for office at their local AGM to people who have been members in good standing of Fair Vote Canada for at least 60 days prior to the meeting. This restriction should be specified in the formal notice of meeting.
3. Membership in Fair Vote Canada can be suspended or revoked only by a three quarter vote of the National Council at a meeting at which the member has the opportunity to be heard.
4. Members and officers of Fair Vote Canada are free to support or oppose whatever they choose, as long as they are clear about when they are speaking on behalf of Fair Vote Canada and when they are not.
5. Deliberate or negligent misrepresentation of Fair Vote Canada’s policy or positions is grounds for revocation of membership.
6. Bringing the reputation of Fair Vote Canada into disrepute through intemperate discourse or personal attacks may be grounds for revocation of membership.
7. Advocacy of Instant Runoff Voting to replace First-Past-the Post is not in itself grounds for revocation of FVC membership provided that the advocacy occurs entirely outside the ambit of Fair Vote Canada.
8. The official status of a Fair Vote Canada chapter or caucus must be approved by the National Council, and approval can be withdrawn by majority vote of Council at the sole discretion of Council.
9. Any use of the Fair Vote Canada name and marks by anyone other than FVC officers, chapters, and caucuses must be approved by the Executive Director, or by a member of the Executive Committee of the National Council, or by the National Council.
CARRIED UNANIMOUSLY.
Bringing AV policy statement to the AGM:
MOTION (Shoni/Andy): To strike a committee to formulate a policy statement laying out a position on IRV and addressing any clarifications that might be required of our statement of purpose as a result of said position with the intent of seeking the support of membership for that position at the 2011 AGM. CARRIED UNANIMOUSLY.

2011-01-16
FVC Executive Meeting
FVC Executive January 16th, 2011
Present: Bronwen, Andy, Shoni, Jamie, June, Wayne
1) Toronto Chapter AGM, AV and Dave Meslin
2) Updates
a. Video
b. Election Calculator
c. AGM Committee
d. Budget
3) Open executive positions
a. Mark has stepped down from his position as VP on the executive but will continue on council. June has been elected by council to the executive to fill the vacancy until the AGM.
MOTION (Shoni/Jamie): That Andy become VP and June take on the at large position on the executive. CARRIED UNANIMOUSLY.

YEAR 2010

2010-12-14
FVC National Council Email Motions
Online motion: Transition Costs (Dec. 14, 2010)
Moved by Bronwen “to give the President of Fair Vote Canada, Bronwen Bruch, authority to authorize the expected Executive Director transition expenses shown below and authority to authorize up to $1,000 for any unexpected Executive Director expenses.” CARRIED.
Online motion: Toronto Chapter Funding Request (Dec. 14, 2010)
Moved by Gord, seconded by Bronwen, to accept the request from the Toronto Chapter for $1,900 for its campaign proposal. CARRIED.

2010-12-10
FVC National Council Email Motion
Online motion: Cheque-Signers (December 10, 2010)
Moved by Bronwen to approve the following list of signing officers: Wayne Smith, June Macdonald, Mark Greenan; and to adopt the signing authority motion wording provided by the banking institution. CARRIED.
2010-11-28
FVC National Council Email Motion
Online motion: Hiring New Executive Director (November 28, 2010)
Moved by Bronwen to hire Wayne Smith as the new Executive Director. CARRIED UNANIMOUSLY.

2010-10-18
FVC National Council Email Motions
Online motions: Process for Job Posting (October 18, 2010)
Proposed by Bronwen. As Executive Committee member Mark Greenan may apply for the Executive Director position, the Executive Committee decided he will be removed from the Executive Committee email list for the duration of the process, to avoid access to any information about the process other than that made publicly available to other candidates. CARRIED UNANIMOUSLY.
Proposed by Bronwen. President Bronwen Bruch also authorized removal of his name from the FVC Council email list for the same reason, as councillors will need to talk about the hiring process and decision. Executive Director Larry Gordon will forward Executive Committee and Council email to Mark if it does not relate to the hiring process. CARRIED UNANIMOUSLY.

2010-09-27
FVC National Council Meeting
Council Meeting Minutes (September 27, 2010)
Sunday, September 26, 7:00 p.m. EDT
Attending: Mark, Bronwen, Larry, Doug, Gary, Wilf, John, Andy, Gord, Sean, June, Jamie, Wendy; Regrets: Margaret, Shoni; Absent: Bob.
1. Budget Revision
MOTION – (Wilf/Gord): To accept the proposed changes in the 2010 budget.
APPROVED UNANIMOUSLY.
2. AV Position Paper
The group approved of the strategy in the paper, which we will start to implement.
3. Provincial and local campaigns
MOTION (Sean/Andy): “That:
a) the Executive Director (ED) be empowered to fund provincial or local campaigns for up to $500 at his discretion
b) Project funding over $500 shall be subject to council vote, after a recommendation from the ED
c) the ED will consult with the Chapter Coordinator on project funding”
CARRIED UNANIMOUSLY.
4. Next meeting
Meeting adjourned.

2010-09-22
FVC National Council Email Motions
Online motion: Approval of Calgary Chapter Bylaws (September 22, 2010)
Moved by Bronwen to approve the Calgary Chapter Bylaws. CARRIED.
Online motion: Approval of York Region Chapter Bylaws (September 22, 2010)
Moved by Bronwen to approve the York Region Chapter Bylaws. CARRIED.
2012-09-14
FVC Executive Committee Meeting
Executive Committee Minutes, Tuesday, Sept 14
In attendance: Bronwen, Larry, Shoni, Jamie, Andy; Absent: Mark
1. Mid-year budget adjustment
MOTION (Shoni/Mark): “That we recommend that National Council accept the revised budget for the remainder of the year.” CARRIED UNANIMOUSLY.
2. Open letter to party supporters
3. Updates
– election web project
– Ontario campaign finance
– ND for FV
– Libs for FV
Meeting adjourned.

2010-09-11
FVC National Council Email Motion
Online motion: Fundraising Policy (September 11, 2010)
Moved by Bronwen: “Council authorizes a variety of fundraising methods, working within the Imagine Canada Ethical Code’s Fundraising Practices, to make FVC fundraising as cost-effective as possible.” CARRIED.

2010-09-05
FVC National Council Email Motion
Online Motion to Amend Proposed Fundraising Policy (Sept. 5, 2010)
Moved by Wilf, seconded by Gord: “Council authorizes a variety of fundraising methods to make FVC fundraising as cost-effective as possible, including awarding performance-based compensation based on mutually agreed-upon, pre-established overall goals.” DEFEATED.

2010-08-18
FVC Executive Committee Meeting
FVC Executive Committee August 18th
Present: Bronwen, Shoni, Jamie, Mark, Larry; Regrets: Andy.
1. Fundraising policy
2. Budget
3. Election Web Site
4. Declaration promo video
5. Charter Challenge
6. Full Council Conference call – set for 3rd or 4th week of Sept.
7. Liberal position paper

2010-07-27
FVC Executive Committee Meeting
FVC Executive Meeting July 27th, 2010
Present: Mark, Andy, Shoni, Jamie, Larry; Regrets: Bronwyn.
Agenda accepted – no objections.
1) review of financial position
Fundraising
2) review of NDP contact and follow-up
3) updates
– meeting with Carolyn Bennett
– Aug 18th meeting, Bronwyn, June McDonald, Natalie DeRosier
– new brochure
– election web site; have concept, calculation engine (Jamie), Larry is talking to developers. Could be done by fall election if necessary.
– video
4) other business
Greens – Aug. 20-22 – AGM in Toronto.
Meeting adjourned.

2010-07-24
FVC National Council Email Motion
Online motion: FVC Chapter Revenue-Sharing Policy (July 24, 2010)
Moved by Gord, seconded by Bronwen:
“1. FVC Chapters are encouraged to play an active role in recruiting new members, renewing memberships and recruiting new monthly donors.
If a chapter recruits and signs up a new member, the chapter may keep the first year’s membership fee ($10) and any additional donation made at that time.
If a chapter renews a membership, the chapter may keep 30% of the renewal fee and any additional donation made at that time.
If a chapter signs up a new monthly donor, the chapter will be paid equivalent to the first three months’ donations from that member.
2. “Recruiting” and “renewal” means that the chapter has a signed membership or renewal form with the cash, cheque or credit card number that is forwarded to the office.
3. For renewals, if the chapter has called members and obtained a promise that the members will renew online or by mail, the chapter will be credited if funds are received by the office within three weeks. In this case, the chapter must provide a record of the names of those promising to renew and the date they were contacted. [Please note: very few who promise to join or renew later do so.]
4. Those chapters that wish to do phoning of local members about membership renewals can speak to the FVC executive director about how such a program can be set up and managed.
5. On occasion, members are eligible for special gifts or benefits for making donations at designated levels. Chapters should check with the executive director about current programs.
6. The national office will continue to run ongoing membership renewal and fundraising campaigns. Before undertaking any major outreach initiative (e.g., phoning all local members), chapter leaders should check with the executive director to ensure that national and local initiatives are coordinated and complementary.”
CARRIED.

2010-06-28
FVC Executive Committee Meeting (Conference Call)
FVC Executive Committee – June 28, 8:00pm ET
Present: Bronwyn, Mark, Shoni, Jamie, Andy, Larry
1. Financial report (verbal)
2. Open letter to voters (see attachments)
3. Canadian version of Power2010.org.uk (attachment)
4. Advisory board and Senator Janis Johnson
Consensus that:
We did not need to seek feedback from our Advisory board on all new projects. They had come on on the understanding that we have a governance board who provides leadership in this area. Those instances were we do go to them would be decided on a case-by-case basis.
5. Proposal from Tony Hodgson (forwarded)
Next meeting to be called for last week of July.
Meeting adjourned.

2010-06-25
FVC National Council Email Motions
Online motion: Adopt AGM Minutes (June 25, 2010)
Moved by Bronwen to adopt the 2010 AGM minutes to present to members at the 2011 AGM. CARRIED.
Online motion: Appointment of Jesse Cullen to Ont. Campaign Finance Committee (June 25, 2010)
Moved by Bronwen to appoint Jesse Cullen to the coordinating committee of the Ontario Campaign Finance Reform Campaign. CARRIED.

2010-05-30
FVC National Council Meeting (In Person)
FVC Council Meeting, Ottawa, ON (May 30, 2010)
In Person: Andy Blair, Sean Goebey, Wilf Day, Larry Gordon, Mark Greenan, John Deverell, Shoni Field, Margaret Hoff, June MacDonald, Bronwen Bruch; Phone: Wendy Bergerud, Jamie Deith, Doug Baillie; Regrets: Gord, Bob, Gary.
1. Introductions
2. Review of Council procedures and structure.
ACTION: Bronwen will make sure new council members get archives.
ACTION: Larry will provide all council with log in information to page on website with all minutes.
3. Review of budget, financial position, fundraising
Revenue/Fundraising: Larry’s Report
ACTION: Larry will see what can be done easily for next budget cycle.
ACTION: Larry to show Shoni how to pull this from database.
3. SWOT Analysis of FVC and FV Movement
4. Election of officers
MOTION – Moved that any necessary votes be taken by open ballot (the alternative would be secret ballot). DEFEATED.
President: Bronwen Bruch was acclaimed to the position of President
Vice-President: Mark was declared elected.
Treasurer: Jamie Deith agrees to accept Treasurer position.
Secretary: Shoni Field is acclaimed
Exec at large: Andy Blair is acclaimed
5. Federal election preparation
Building an online campaign
ACTION: Shoni, John, Jaimie volunteer to work on idea further.
6. UK Coalition, AV and Related Issues for FVC
Issue 1: AV
ACTION: Andy and Mark will work on list of which MPs to talk to.
ACTION: Mark will lead New Democrats for Fair Voting
7. Democracy Summit
ACTION: Wilf, June, Larry will work on ideas for a tentative event next May, with realization that we may or may not have to adapt based on federal climate.
8. AGM Debrief
9. Municipal reform
MOTION (Bronwen/Sean): Adopt Audited Financial Statements (May 28, 2010). CARRIED.
MOTION (Bronwen/Andy): Appoint Kanish & Partners as Auditor (May 28, 2010). CARRIED.
MOTION (Bronwen/Andy): Credit union documents for new cheque signers (May 26)
MOTION (Bronwen/Andy): To approve the resolution wording provided by the credit union regarding the authorization of Larry Gordon, June Macdonald and Mark Greenan to be signers for the Fair Vote Canada account. CARRIED.

2010-05-14
FVC National Council Email Motion
Online motion: New Signing Officers (May 14, 2010)
Moved by Bronwen to appoint Mark Greenan as a signing officer for FVC’s credit union account to replace Wayne Smith. CARRIED.

2010-04-20
FVC National Council Email Motions
Online motion: Appointment of Ontario Campaign Finance Coordinating Committee (April 20, 2010)
Moved by Mark, seconded by Shoni: To appoint Gary Dale, Wayne Smith, Kelsey Wagner and Bronwen Bruch to the Ontario Campaign Finance Coordinating Committee. CARRIED.
Online motion: Position on Vote-Triggered Campaign Financing (April 20, 2010)
Moved by Bronwen that:
“1) FVC focus on the fight to preserve the federal vote-triggered subsidy, as is, and expand its use in other jurisdictions.
2) Instead of proposing that the program be changed to allow voters to redirect the subsidy to a party other than the one receiving the vote, we will simply note that this is another reason why PR is needed: to ensure that voters would be directing the subsidy to the party they actually support, rather than one they may feel forced to vote for.”
CARRIED.

2010-04-05
FVC National Council Email Motion
Online Resolution on Cheque-Signing Authority (April 5, 2010)
Motion by Bronwen to approve the cheque-signing authority resolution wording provided by the credit union. CARRIED.

2010-03-31
FVC National Council Email Motion
Online Motion: Executive Committee appointments (March 31, 2010)
Motion by Bronwen to appoint to the following people to the Executive Committee (to fill vacancies) until the 2010/2011 Executive Committee has been voted in by National Council:
June MacDonald – starting immediately
Gord Hunter – starting April 16th
Wendy Bergerud – starting April 23rd
CARRIED.

2010-03-30
FVC National Council Email Motion
Online motion: Appointment of New Signing Officer (March 30, 2010)
Motion by Bronwnen to appoint June Macdonald as a signing officer for the credit union account, replacing John Deverell, who resigned as treasurer. CARRIED.

2010-03-23
FVC National Council Email Motion
Online Motion: Ontario Campaign Finance Reform (March 23, 2010)
Motion to accept Larry Gordon’s proposal attached re: Ontario Campaign finance reform which is that FVC endorse the following positions for use in the Ontario campaign for campaign finance reform:
– A ban on corporate and union donations in provincial and municipal elections throughout Ontario [this is already our policy]
– For provincial elections, the introduction of a vote-triggered subsidy to parties, with the option for voters to direct the subsidy to a party other than the one they are voting for.
– For municipal elections, the adoption of appropriate public funding instruments, as decided upon by each municipality.
CARRIED.

2010-03-14
FVC National Council Email Motion
Online motion: Re-open Discussion on Ontario Finance Reform Campaign (March 14, 2010)
Moved by Bronwen to re-open discussion on the Ontario campaign finance reform campaign. CARRIED.

2010-02-25
FVC National Council Email Motions
Online Motion: Reform of Parliament Policy (February 25, 2010)
Moved by Bronwen to adopt paragraphs 1-10 (as numbered in the original draft) in the Parliamentary reform policy paper. CARRIED.
Online Motion: Reform of Parliament Policy II (February 25, 2010)
Moved by Bronwen to adopt paragraphs 10-13 (as numbered in the original draft) in the Parliamentary reform policy paper. CARRIED.
The document as amended (amendment proposed by John Deverell) follows.
Reform of Parliament
Adopted by the FVC National Council
February 25, 2010
1. Most Canadians want to live in a democracy but at present neither chamber of Parliament is democratic.
2. The Senate is appointed and in its composition offends massively against the equality rights of Canadians – an undeniable and incurable reality which could be mitigated only by constitutional amendment.
3. The House of Commons, which supplies the governments, is elected by a winner-take-all method which consistently leaves half of all Canadian voters unrepresented. The Commons exaggerates regional differences and grossly misrepresents the expressed preferences of Canadian voters. On the legitimacy and accountability scales it is far from democratic.
4. The urgent priority in Canada is to reform the House of Commons, and the process of forming governments, by providing every Canadian citizen with an equal effective vote and equal representation. The nation’s greatest need is a democratic House of Commons and legitimate majority government.
5. Some claim the Senate provides strong regional representation and sober second thought on legislation passed by the House. The current chamber represents the regions poorly and its sober thoughts, when they occur, lack democratic legitimacy.
6. The constitution of Canada guarantees the existence and composition of the Senate. Its entrenched composition bears little resemblance to 21st century Canadian realities.
7. The government’s current attempts to reform the Senate through a piecemeal approach is doomed to failure. The election of some Senators by some provinces almost guarantees constitutional challenges by provinces whose interests are compromised by the archaic allocation of seats and great confusion about the status of the Senate in relation to the House of Commons. Senate reform can only be legitimate when all the main issues – method of appointment/election, allocation of seats among provinces, and the powers of the Senate in relation to the House – are resolved and then implemented at the same time.
Canadians must be consulted through a referendum on the options for Senate reform. Such a referendum must include an option for abolition.
A reformed, democratic Senate would require the following changes:
(1) A constitutional mechanism to ensure the supremacy of the House over the Senate.
(2) A fair redistribution of Senate seats among the provinces.
(3) Senators must be elected to a set term through proportional representation within each province.
(4) Property restrictions must be abolished.
8. The difficulty of finding the consensus required to make constitutional changes regarding the Senate is high. Fortunately, there is another path to better regional representation and sober second thoughts about lawmaking.
9. A House of Commons in which all Canadians are equally represented (i.e., a House elected using a fair and proportional voting system) will guarantee that all regions are democratically represented in the lawmaking process. Rather than the regional misrepresentation of today’s House of Commons, the variety of partisan views in every region would be heard and the total or near-total domination of any region by any single party would end.
10. Provincial legislatures are not federal institutions, but premiers routinely speak to federal political issues and currently, most provinces are governed by parties who failed to gain support from a majority of voters. In a similar manner, without constitutional amendment, the voices of the provinces would have more credibility if fair and proportional voting systems were used to elect provincial legislatures.
11. Given the positive effect that voting reform for the House of Commons and provincial legislatures would have on regional representation, Fair Vote Canada recommends that it be pursued prior to any process to reform or abolish the Senate.

2010-01-31
FVC National Council Meeting (Conference Call)
FVC National Council meeting (January 31, 2010)
Present: Bronwen, Larry, John, Wendy, Mark, Shoni, Gord, Doug, Wilf, Sean, Andy, June; Regrets: Jennie and Stephen.
1. Budget management: approving money for provincial/local support M
Decision: Send to exec committee with consultation with Gord.
2. Campaign finance reform
MOTION (Mark/Gord): that FVC endorses a campaign finance reform plan in Ontario for municipal and provincial elections.
Amendment (Doug/Wilf): provided there be a public funding approach related to ballots cast.
Amendment carried; motion as amended CARRIED UNANIMOUSLY.
3. Dealing with Senate reform
MOTION (Andy/Wendy): that the following is adopted as FVC’s potion on Canadians’ voting process:
1) Fair voting systems (some version of PR) should be used for elections that create any legislative body at any level of government. FPTP has no place in a modern democracy.
2) We commend any government for moving forward on reforming the core democratic institutions in the Canadian political system.
3) At the federal level the most urgent priority is to reform elections to the House of Commons by providing every Canadian citizen with an equal effective vote and equal representation. The nation’s greatest need is a democratically representative House of Commons and legitimate majority government.
CARRIED.
MOTION (Andy/Sean): that Fair Vote Canada advocates a democratically elected senate as a part of any senate reform. CARRIED.
4. AGM dates/location
Decision: The best date for AGM and council meeting: May 15-16
Ottawa location: Yes however, problem getting simultaneous translation since Parliament Hill not available due to new PMO restrictions.
5. Ballot-driven funding for parties
MOTION (Andy/Mark): FVC opposes a reduction in the per vote subsidy amount. CARRIED UNANIMOUSLY.
MOTION (Shoni /John): the tick off option on the ballot is an override option if the party elected is not the voter’s preference for funding. CARRIED UNANIMOUSLY.
6. CAPP follow-up and Liberal Party strategy
7. Policies re FVC Chapters
MOTION (Gord /Wilf): that when members of National Council travel away from their home location to a city where a FVC Chapter is active, that the council members, when circumstances allow, make contact with members of the Local Chapter Executive and if possible attend a meeting of the local Chapter. It is further moved that with advance approval of the treasurer or the Executive Director incidental expenses incurred by National council members in the process of meeting with the local chapter will such expenses covered by FVC. CARRIED UNANIMOUSLY.
MOTION (Gord/Wendy): that FVC develop a pamphlet which contains a straightforward explanation of how proportional representation works. Further, that a speaker’s kit be developed for chapter representatives which explains who we are, how we work and when our goals are. CARRIED UNANIMOUSLY.
MOTION (Gord/Wilf ): that the Treasurer be requested to re-examine the concept of income sharing and that he bring a recommendation to National Council that meets the needs of both FVC and our Chapters. CARRIED UNANIMOUSLY.
MOTION (Gord/Wendy): that the Executive Committee reviews the outstanding recommendations contained in the Chapter report and bring to council their recommendations regarding an action plan which would see the implementation of those recommendations they feel warrant action. CARRIED UNANIMOUSLY.
Meeting adjourned.

2010-01-XX
FVC National Council Email Motion
Online motion: 2010 Budget (January 2010)
Moved by John, seconded by Brown, to adopt the 2010 budget. CARRIED.

2010-01-XX
FVC National Council Email Motion
Online motion: Voter-Directed Subsidies (January 2010)
Moved by Bronwen that FVC promote a change to the $1.95 annual party subsidy per vote received so that the annual subsidy is voter-directed and not dependent on which party receives a person’s vote. This might be achieved through an additional mark on the ballot or via a mechanism such as an annual check-off on tax forms. DEFEATED.

2010-01-XX
FVC National Council Email Motion
Online motion: Letters to PM and Opposition to Address Electoral Reform (January 2010)
Moved by John Deverell, seconded by Gord Hunter, to send letters drafted by John to the PM and opposition leaders to address electoral reform. CARRIED UNANIMOUSLY.

YEAR 2009

2009-12-21
FVC National Council Email Motion
Online motion: Retain Peter Rosenthal for Quebec Charter Challenge Intervention (Dec. 21, 2009)
Motion by John Deverell, seconded by Andy Blair, that FVC engage Peter Rosenthal immediately to intervene in the ARDD challenge to Quebec election law on behalf of FVC on the understanding that we will pay up to $1500 in direct expenses , and that any additional payment to Rosenthal will be contingent on a favourable judgment with costs awarded to applicants and interveners. CARRIED UNANIMOUSLY.

2009-11-23
FVC National Council Email Notification
Vacancies Declared for Two Council Positions (Nov. 23, 2009)
President Bronwen Bruch declared the Council positions vacant that had been held by Julian West and Barbara Odenwald. As noted in the by-laws, failure to attend three consecutive meetings without leave is deemed to be a resignation. Bronwen made repeated efforts to reach Barbara and Julian in the past month, with no responses or indications of interest. Bronwen also noted in her communications that the Council passed a policy last summer reaffirming if Council members do not meet the provision in the bylaws to either be in attendance or notify the president of an impending absence, that vacancies will be declared. With regrets, the positions were declared vacant.

2009-11-20
FVC National Council Email Motion
Appointment of Interim Coordinating Committee of Students and Youth for Fair Voting (Nov. 20, 2009)
Moved by Bronwen to appoint Sarah Lambert, Justin Carmichael, Louis Poirier, Nathan Sears and Shane Sangster to the SYFV Interim Coordinating Committee. CARRIED.

2009-11-18
FVC National Council Email Motions
Online motion: Appointment of Shoni Field to National Council (Nov. 18, 2009)
Moved by Bronwen that the National Council appoint Shoni Field to fill one of the vacancies on Council until the next election. CARRIED.
Online motion: Appointment of Mark Greenan to National Council (Nov. 18, 2009)
Moved by Bronwen that the National Council appoint Mark Greenan to fill one of the vacancies on Council until the next election. CARRIED.

2009-11-03
FVC National Council Email Motion
Online Motion: Banning Corporate and Union Donations (Nov. 3, 2009)
Moved by Bronwen that FVC support a ban on corporation and union funding of candidates in elections at all levels. CARRIED.

2009-11-02
FVC National Council Email Motions
Online motion: Adoption of Revised Budget (Nov. 2, 2009)
Moved by Bronwen, seconded by John, that Council adopt the revised budget document entitled “Financial – August 31 2009 – Oct 15 and YE projection”, supported by the document “2009 budget notes – Oct 2009”. CARRIED.
Online motion: Council members ineligible for contracts (Nov. 2, 2009)
Moved by Bronwen “That Fair Vote Canada not enter into employment contracts with members of council.” CARRIED.

2009-10-30
FVC National Council Email Motions
Online motion: Council vacancy appointment (Oct. 30, 2009)
Moved by Bronwen To appoint Douglas Kane, who was the closest finisher in the 2009 election, to National Council until the 2010 FVC AGM. CARRIED.
[NOTE: After discussing Council responsibilities with Larry and consulting his chapter executive, Douglas declined the appointment in order to direct his volunteer time to the NS Chapter.]
Online motion: Fundraising (Oct. 30, 2009)
Moved by John Deverell, seconded by Bronwen Bruch. RESOLVED: Council authorizes a variety of fundraising methods, including commission-based contract fundraising where advantageous, to make FVC fundraising as cost-effective as possible. CARRIED.

2009-09-16
FVC National Council Email Motion
Online motion: Portfolios (Sept. 16, 2009)
Moved by Bronwen that the following portfolios be established, as recommended by the Portfolios Committee:
Parliamentary affairs: ongoing lobbying, development of working relationships with parties and MPs; responsibility for federal election preparation and action
Online programs: ensure that online channels – website, Facebook, YouTube, Twitter, and email – are being maintained and used effectively
Communications: ensure the message strategy is developed, clear and applied effectively in all channels
Chapter development and support: provide start-up assistance and ongoing support to chapters, and expand the chapter network
Fundraising: ensure a fundraising plan and programs are in place and meeting budget targets
Finance: monitor and report on the current and projected financial position (this is the Treasurer’s portfolio)
Membership: develop the AGM program and ensure membership growth targets are met
Quebec affairs: liaise with MDN and other Quebec groups re information sharing and mutual support
Civil society/student program: work with university students and NGOs on improving democratic governance through internal electoral reform
Municipal affairs: liaise with chapters, individuals and other organizations to promote fair voting in municipal elections
CARRIED.

2009-09-14
FVC National Council Email Motions
Online motion: Adoption of Students and Youth for Fair Voting By-laws (September 14, 2009
Moved by Bronwen to adopt the bylaws for Students and Youth for Fair Voting proposed by Andy Blair. CARRIED
Online motion: Amendment to Motion on Adoption of Portfolios (September 14, 2009)
Moved by John, seconded by Gord, that the main motion on portfolios be amended by striking the portfolio of Communications from the proposed list. DEFEATED.

2009-08-20
FVC National Council Email Motions
Online motion: Members Vote on Adoption of Revised Purpose Statement (August 20, 2009)
Members cast votes online and by paper ballot on whether to adopt the revised Statement of Purpose as recommended by the FVC National Council. The voting closed on August 20, 2009. CARRIED.
Online Motions on Program and Position Proposals (August 20, 2009)
MOTION 1: Adopting proposed program Democracy in Civil Society as recommended by the Program and Positions Committee. CARRIED.
MOTION 2: Adopting proposed program on Municipal Reform as recommended by the Program and Positions Committee. CARRIED.
MOTION 3: Adopting the proposed position on Voter-Controlled Party Funding as recommended by the Program and Positions Committee. CARRIED.
MOTION 4: Adopting the proposed position on Democratic Nominations as recommended by the Program and Positions Committee. CARRIED.
MOTION 5: Adopting the proposed position on Democratic Dialogue as recommended by the Program and Positions Committee. DEFEATED.

2009-08-09
FVC National Council Email Motions
Motions on the Alternative Vote – Background Paper (August 9, 2009)
MOTION 1: Adopting the AV Backgrounder. Moved by John Deverell, seconded by Gord Hunter and Wilf Day that the document “AV Backgrounder – with friendly amendments” be endorsed by the National Council. CARRIED.
MOTION 2: Insert mayoral reference in AV Backgrounder. Moved by Bronwen Bruch that within the section “Is there any place in modern democracy for AV?”, the phrase “for example a party leader, speaker of the legislature or president” is changed to: “for example, a party leader, speaker of the legislature, president or mayor”. DEFEATED.
MOTION 3: Insert mixed system reference in AV Backgrounder. Moved by Bronwen Bruch that within the section “Is there any place in modern democracy for AV?”, the following sentence is added to the end: “An AV element could also be used in some types of hybrid or mixed voting systems for parliamentary elections, if the system is designed to significantly improve proportionality.” DEFEATED.

2009-08-06
FVC National Council Email Motions
Online motion: Council Member Responsibilities (Aug. 6, 2009)
Moved by Bronwen “That Council adopt this statement of Council member responsibilities:
In addition to our collective responsibilities as Council members, it is expected that every individual Council member: 1) carry at least one major responsibility, such as: executive officer, portfolio-holder, project leader or major volunteer contributor on special projects, and 2) assist with fundraising projects.
It is understood that Council members will periodically be unable to participate in Council work and in meetings (i.e., conference calls or, more typically, the email discussions and email voting), due to work and family commitments. However, in these circumstances, it is expected that Council members will notify the president in advance.
From this point forward, the President will enforce the bylaw provision treating anyone missing three consequent meetings without leave of the Council, to have resigned.
Likewise, if a Council member’s circumstances have changed since being elected and the Council member no longer has time to make a meaningful contribution to the work of the Council, it is recommended that the Council member resign in order to provide a space for a new volunteer who can contribute to helping with the workload.”
CARRIED.
Online motion: Portfolio Structure (Aug. 6, 2009)
Moved by Bronwen: “That Council adopt the following statement outlining the portfolio structure and process:
The Council will designate one Council member who will be the lead for developing, proposing and overseeing implementation of policies and programs in designated areas. This person will be the portfolio-holder for that area.
The portfolio-holder will work with the Executive Director and will be responsible for meeting any related objectives in the strategic plan or others as set by the Council.
The Executive Director is responsible for operational/management decisions and the portfolio manager is responsible for ensuring the relevant strategic and policy objectives are met. In practice, due to limited staff time, portfolio-holders may also be carrying out operational tasks. It is expected the portfolio-holder and executive director will establish the appropriate working relationship in each area. Any disputes on responsibilities and authority between a portfolio-holder and executive director will be addressed and settled by the President.
The portfolio-holder will be empowered to set up formal or informal committees or find advisors, but will be solely responsible for reporting to the full Council with recommendations or progress reports on approved activities.
If a Council member finds that she/he can no longer direct the necessary time to handle the portfolio, the portfolio-holder must report to the Council and seek a replacement.
If no Council member is available to manage a portfolio, the Council will determine if someone outside of Council is available and qualified. If a non-Council member is given a portfolio, that person will be included in Council meetings and discussions regarding that area of responsibility.
CARRIED.

2009-07-17
FVC National Council Email Motion
Online motion: Amendment to New Statement of Purpose – July 17, 2009
Moved by Wilf Day, seconded by John Deverell to amend paragraph 3 of the new Statement of Purpose. CARRIED.

2009-07-13
FVC National Council Email Motion
Online motion: New Statement of Purpose – July 13, 2009
Moved by John Deverell that the new mission statement be adopted. CARRIED.

2009-07-07
FVC National Council Meeting (Conference Call)
FVC National Council Meeting minutes – July 7, 2009
The meeting was convened by conference call at 8:00 EDT.
Present: Doug Bailie, Andy Blair, Bronwen Bruch, Wilf Day, John Deverell, Sean Geobey, Gord Hunter, Linda Shepppard, Julian West, June Macdonald, Stephen Broscoe; Regrets: Wendy Bergerud, Barbara Odenwald, Jennie Dailey-O’Cain, Wayne Smith
1. Motions to revise Mission Statement (Statement of Purpose):
Moved by Linda, seconded by Gord and Wendy:
Para 2: Change wording from “throughout civil society and at every level of government” to “at every level of government and throughout civil society”
CARRIED.
Moved by Wilf, seconded by Linda:
Change paragraph 5 to read: “Positive voter choice. We need fair and unrestricted competition among political parties presenting democratically-nominated candidates. A democratic voting system must let voters exercise positive choice, and vote for a candidate from the party they prefer. They should not find it necessary to embrace negative or strategic voting — to vote for one less-preferred, just to block the election of an even-less-preferred candidate or party. Never should voters be denied representation simply because their preferred candidate is unable to win a single-member riding.”
CARRIED.
Revised paragraph 6 wording accepted as a friendly amendment:
“To reflect in the legislatures the diversity of society we must change the voting system and related laws to remove barriers to the nomination and election of candidates from groups now underrepresented including women, cultural minorities, and Aboriginals.”
Revised paragraph 7 wording accepted as a friendly amendment:
“Government accountability to voters – Legislators representing a majority of voters must determine the laws and guide their administration.”
Moved by Wayne, seconded by Wilf:
Paragraph 7 add: “Electoral districts should reflect real geographic communities.”
DEFEATED.
Moved by Bronwen, seconded by Gord to accept the new mission statement as amended, subject to stylistic edits.
CARRIED.
Moved by John Deverell, seconded by Linda Sheppard that the revised Statement of Purpose be presented to members for ratification.
CARRIED UNANIMOUSLY.
2. Strategic Plan
2.1 Portfolios, etc.
Action – Committee formed to bring back a proposal by August 1 on portfolios for Council members and related issues: Bronwen, Larry, Linda, Gord.
2.2 Democratic reform programs
2.3 Identify and priorize the areas of FVC action: federal, provincial, municipal, civil society
ACTION – Committee formed to bring back a proposal by August 15: Wilf, June, Bronwen, Larry.
Web development
ACTION – Larry will get more detail on the specific benefits of doing the Drupal and CiviCRM upgrade in the near future, or whether it can wait.
ACTION – Committee formed to bring back detailed proposal for costing by August 1: Sean, Julian, Andy, John, Larry. No one outside Council will be on this initial planning committee, but other volunteers may have a role later.
MOTION – Moved by John Deverell and seconded by Wilf Day that the $2500 allocated for communication consulting be directed to web development.
CARRIED.
Next meeting: date to be discussed and set by email.
Meeting adjourned.

2009-06-14 – 2009-06-29
FVC National Council Appointment of Executive Officers
June 14-29, 2009: Appointment of Officers
Beginning at the June 14 meeting in Ottawa and continuing by email, the National Council acclaimed the following candidates who stood for executive positions:
Bronwen Bruch, President
Andy Blair, Vice President
John Deverell, Treasurer
Jennifer Dailey-O’Cain, Secretary
Stephen Broscoe, At-Large
June 11, 2009: Revised 2009 Budget
MOTION – Moved by John and seconded by Stephen to adopt the revised budget presented in the document: “2009 budget – June 1 update”. CARRIED.

2009-06-03
FVC National Council Email Motion
June 3, 2009: AGM Minutes
Moved by June, seconded by Stephen, to adopt the 2009 AGM minutes as presented. CARRIED.
Fair Vote Canada – Minutes of the 2009 Annual General Meeting
Saturday, April 18, 2009, Segal School of Business, Simon Fraser University, Vancouver, BC
Report of the Board and Executive Director
Report of the Treasurer
Moved by John Deverell and seconded by Barbara Odenwald that the members approve the audited report, as recommended by the National Council. The motion passed.
Moved by John Deverell and seconded by Barbara Odenwald that the members appoint Kanish & Partners as auditors for 2009 fiscal year. The motion passed.
National Council Election Results
The five winning candidates were: Wendy Bergerud, Bronwen Bruch, Sean Geobey, Gord Hunter and June Macdonald.
Meeting adjourned.

2009-04-09
FVC National Council Email Motions
Online motion: April 9, 2009: Audited Statement & Auditor Appointment
Motion to receive and approve the audited statement. CARRIED.
Motion to recommend appointment of Kanish & Partners as auditors for the fiscal year ending January 31, 2010. CARRIED.

2009-03-12
FVC National Council Meeting (Conference Call)
March 12, 2009: Conference Call Meeting Minutes
Present: Wendy, Wilf, Andy, June, Barbara, Jennie, Larry, Linda, Wayne, Stephen, Julian.
1. Approval of the agenda
2. Approval of minutes of previous meeting
3. Monthly donor issue
4. ARDD court case in Quebec
5. BC-STV campaign
6. Democracy Day
7. Financial update
8. Next meeting
9. Meeting adjourned

2009-02-23
FVC National Council Meeting (Conference Call)
February 23, 2009: Conference Call Meeting Minutes
Present: Doug Bailie (DB), Andy Blair (AB), Stephen Broscoe (SB), Wilf Day (WD). John Deverell (JD), Linda Sheppard (LS), Wayne Smith (WS), Julian West (JW), Wendy Bergerud (WB); Invitee: Larry Gordon (LG); Absent with regrets: Barbara Odenwald (BO), J. Dailey-O’Cain (JDO); Absent: Rick Anderson (RA), June Macdonald (JM), Dennis Pilon (DP)
1. Andy Blair took the chair. Deverell agreed to take minutes.
2. Agenda adopted as proposed.
3. Minutes of January 12 approved as submitted.
4. Budget for 2009:
MOTION (Blair/Deverell): That we approve the 2009 Budget. CARRIED without dissent as amended.
5. Fundraising.
6. BC Support Statement:
MOTION (Blair/Deverell): That we adopt the text proposed by the committee as presented. CARRIED without dissent after a friendly amendment to delete mention of a small Mediterranean nesting area for falcons, and an agreement to submit it to Denis Pilon for verification of facts.
7. Annual General Meeting April 18. Decided: planning committee is LG., Wendy Bergerud, Stephen Broscoe, Julian West, June Macdonald, Shoni Fields. Location will be SFU grad business school in downtown Vancouver.
8. Strategic Review Meeting June 13 Ottawa. Decided: Andy Blair will handle support logistics including booking on Parliament Hill.
9. Fair Vote Ontario Conference Feb 21.
10. Briefs: Andy Blair reported that Conservative Senator Nancy Ruth, former Liberal MP Steven Owen and former NDP premier Alan Blakeney have agreed to join the advisory board – Council consensus is to welcome them and appoint.
11. BC Campaign Report.
12. Next Meeting. Thursday March 12, 9pm EST, 7pm MST, 6pm PST
13. Meeting adjourned.

2009-02-18
FVC National Council Email Motion
Online motion – February 18, 2009: Election Officer Appointment
Moved by John Deverell and seconded by Wendy Bergerud that Wayne Smith be appointed Elections Officer for the 2009 election. With thanks to Wayne for volunteering. CARRIED.

2009-02-07
FVC National Council Email Motion
Online motion – February 7, 2009: Online Voting in Council Election
Moved by Andy Blair and seconded by John Deverell: “that the services of EveryBitCounts Software Services Inc. be engaged, through their website votingplace. net, to facilitate the next Fair Vote Canada National Council (Board of Directors) elections. The voting system to be used is the STV system offered online under BC-STV rules. Unless a Motion is adopted otherwise after significant problems with the vote, the same system is to be used for subsequent Council elections. In all cases, Fair Vote Canada members in good standing without email addresses on file or who opt out of online balloting would receive a ballot through the mail instead of the right to vote online.” CARRIED.

YEAR 2008

2008-12-18
FVC National Council Email Motion
Online motion – December 18, 2008: Creation of FVC Youth Caucus
Moved by Andy Blair and seconded by June Macdonald: that a youth and student caucus of Fair Vote Canada be created immediately, to be called “Students & Youth for Fair Voting”. CARRIED.

2008-12-02
FVC National Council Email Motion
Online motion – December 2, 2008: Funds for Communications Consultant
Moved that National Council receives the motion from the Communications Committee and authorizes the Committee to spend up to $2500 immediately to hire a communications consultant with the expectation that a further $2500 will be available contingent upon the financial position of FVC. CARRIED.

2008-11-24
FVC National Council Email Motions
Online motion – November 24, 2008: Election Ballot Procedures
Moved by Andy Blair and seconded by Linda Sheppard that ballots for the election of Directors of the corporation be sent only to those members of Fair Vote Canada that request them, instead of all members. All members will be given written notice of the opportunity to request a ballot by either regular mail, facsimile transmission, or electronic mail transmission at least thirty days prior to any election. A record of members that vote is to be kept until the next election. In the subsequent election a ballot will automatically be sent at least 30 days prior to the election to those members that have cast a ballot in the previous election. CARRIED.
Online motion: November 24, 2008: AGM Date
Moved to hold the next Fair Vote Canada annual general meeting in Vancouver on April 18, 2009, and a post-referendum conference to be held in Ottawa or Toronto in June 2009. CARRIED.

2008-09-09
FVC National Council Email Motion
Online motion: September 9, 2008 – Model Chapter Bylaws
Moved by Andy Blair seconded by Barbara Odenwald that the new Model Chapter Bylaws as presented by be adopted. CARRIED.
Model By-Laws for an FVC Chapter
I. Name
The chapter of Fair Vote Canada in ________________ shall be called Fair Vote
Canada – ____________, hereafter referred to as the Chapter.
II. Aims and Objectives
The aims and objectives of the Chapter are:
• to support the purpose and objectives of Fair Vote Canada and its multi-partisan, citizen-based campaign;
• to provide a means for people in _______________ to participate in the creation of a
new voting system; and
• to provide information on voting system reform to the public.
III. Members
Members of the Chapter are those members in good standing of Fair Vote Canada
(hereafter referred to as the National Organization) residing in ____________ who
abide by these By-Laws and those of the National Organization, and who have not asked that their names be removed from the Chapter’s contact list.
IV. The Executive
The Executive of the Chapter shall be composed of the following:
i) President;
ii) Secretary;
iii) Treasurer;
iv) Executive Members, the number of which shall not be less than two or more than
four.
The term of office shall be one year.
Meetings of the Executive may be held at any time and place to be determined by the
Executive provided that 48 hours written notice of such meeting shall be given personally, or transmitted by facsimile or electronic mail, to each member of the Executive.
Each member of the Executive is authorized to exercise one vote. A quorum of the Executive shall consist of a majority of the Executive.
V. Annual General Meeting
The Chapter shall hold an Annual General Meeting, which shall:
i) receive a current financial statement from the Treasurer; and
ii) elect the Executive.
A quorum of the Chapter shall be five per cent of the membership including a majority of
the Executive.
Fourteen days written notice shall be sent either by regular mail, facsimile transmission,
or electronic mail transmission to each member of any annual or special general meeting
of members.
Notice of any meeting where special business will be transacted should contain sufficient
information to permit the member to form a reasoned judgement on the decision(s) to be taken.
Each member present at a meeting shall have the right to exercise one vote. A
majority of the votes cast by the members shall prevail except where the vote or consent of a greater number of members is required by these By-Laws and/or those of the National Organization.
VI. Elections
The Executive shall be elected by secret ballot.
i) The Executive shall be elected by a proportional vote using a transferable
ballot.
ii) The Executive will hold an election to fill the Executive offices at their first meeting following the Annual General Meeting.
iii) Any vacant Executive position may be filled by a majority vote of the Executive.
VII. Executive Roles and Responsibilities
i) The President shall:
–chair meetings of the Chapter and the Executive;
–represent the Chapter to the public;
–assume responsibility for all communications and records of the Chapter;
–act as ex officio member of all committees and shall have the authority in
consultation with the Executive to designate a member of the Executive as an ex
officio member to any committee;
— interpret the Chapter By-Laws.
–act as co-signatory for the Chapter bank or credit union account.
ii) The Secretary shall:
–record and keep a record of all Minutes of membership and Executive meetings;
–ensure the proper distribution of said Minutes.
–draft, as directed, correspondence and other documents;
–ensure that said correspondence is forwarded as appropriate.
iii) The Treasurer shall:
–present a current financial statement to each meeting of the Chapter and its
Executive;
–act as co-signatory for the Chapter bank or credit union account.
VIII. Committees
The Chapter Executive shall have the authority and the responsibility for establishing
committees of the Chapter.
IX. Finances
i) The Chapter may be funded by donations explicitly collected for the local Chapter. If a Chapter undertakes a fundraising drive of its members, it must consult with the Executive Director of the National Organisation to avoid any conflict with national fundraising activities.
ii) The Chapter may also be funded by Chapter membership fees that
may only be levied by a two-thirds majority vote at an Annual General Meeting, at which fourteen days written notice of the proposed fee had been given to members before the meeting.
ii) Whenever a Chapter membership fee is levied, members must be notified that those not wishing to be part of the local Chapter are not required to pay the Chapter membership fee and may resign their Chapter membership, at which point their names shall be removed from the Chapter’s contact list. They would still remain members of the National Organization.
X. Amendment of By-Laws
i) Any amendment of, deletion from or addition to these By-Laws shall
become effective by approval of two-thirds of the voting members at an
Annual General Meeting.
ii) Notice of Motion must be included in the official notice of the Annual
General Meeting to amend, delete from or add to these By-Laws;
iii) Unless otherwise specified, any amendment of, deletion from or addition
to these By-Laws shall become effective at the time of its adoption.
XI. Authorities
i) Nothing in these By-Laws shall be in contravention of the By-Laws of the
National Organization;
ii) These By-Laws, and any amendments, deletions from or additions
thereto shall require the written approval of the National Organisation to be in effect.
iii) The Executive shall have the authority to make such policies and regulations as are necessary for the administration of the affairs of the Chapter, provided such policies and regulations do not conflict with these By-Laws or with the By-Laws of the National Organization.

2008-08-27
FVC National Council Email Motion
Online motion – August 27, 2008 – Suspension of Low Priority Committee Work
Moved by Barbara Odenwald and seconded by Andy Blair: That council suspend ‘official’ un-prioritized committee work (i.e. meetings, long-term planning and projects), until such a time that work (committee or otherwise) in the 3 identified priority areas (messaging/communications, BC referendum, federal election) is largely completed.* At this time FVC priorities should then be revisited. (* Until roughly late spring 2009.) CARRIED.

2008-08-26
Notice of Election
Election of VP and At-Large Executive member (August 26, 2008)
One nomination for Vice President was received prior to the August 25 deadline. Andy Blair was acclaimed to the position.
One nomination for the At-Large position was received prior to the August 25 deadline. Stephen Broscoe was acclaimed.

2008-08-23
Notice of Election
Election of President (August 23, 2008)
Due to the recent resignation of President Stephen Broscoe, nominations were opened for the position.
One nomination was received by the August 23. Barbara Odenwald was therefore acclaimed as the new President.
Andy Blair subsequently resigned his At-Large position, expecting to run for the Vice President position.
Therefore, nominations for Vice President and the At-Large position were opened until August 25.

2008-08-05
FVC National Council Email Motion
Approval of Revised 2008 Budget (August 5, 2008)
Motion to approve the mid-year budget update. CARRIED.

2008-06-30
FVC National Council Email Motion
June 30 – Motion on Chapter By-law Approval
It is moved by Peter Black, seconded by Andy Blair (with the support of the Executive Director) that:
“Whereas, I have received proposed by-laws from a new proposed Simcoe County (Ontario) Chapter (recent meeting of 8 people elected Eleanor Alexander and Peter Kizoff as interim executive) and I hope to receive (my fingers are crossed!) proposed by-laws for a new Calgary Chapter after their meeting June 23, and
Whereas, there is a need for FVC to expeditiously approve new or amended Chapter by-laws without submitting these for Council review:
National Council authorizes the Executive Director and any 2 members of the Chapter Development Committee to approve by-laws of new Chapters or amend by-laws of existing Chapters.”
CARRIED.

2008-05-30
FVC National Council Meeting (In Person)
Minutes of in-Person National Council Meeting (May 30, 2008)
116 Spadina Ave, Toronto.
Present: Doug Baillie, Larry Gordon, Wilf Day, Barbara Odenwald, Julian West, John Deverell, Wendy Bergerud, Peter Black, Andy Blair, Linda Sheppard, Wayne Smith, June Macdonald; By teleconference: Jennifer Daily O’Cain, Dennis Pilon, Stephen Broscoe.
1. Call to order
2. Brief introduction to the new councillors Andy Blair and Jennie Dailey-O’Cain.
3. Agenda approved (Doug /Wilf). CARRIED.
4. Previous minutes
5. Financial and membership renewal update
(a) Audit Call to approve audited statement for presentation to membership – (Wilf / Barbara) second audited statement Final statements approved. CARRIED.
2008 Budget
MOTION (Day / Sheppard): That Council receives the Treasurer’s report, and duly notes his warning that we should achieve an additional $18K in revenues beyond budget this year to secure FVC finances in early 2009 during the run-up to the BC referendum. CARRIED.
MOTION (Black/ Sheppard): Revenue sharing with chapters
Whereas:
(1) FVC could be much more effective if it had greater revenue
(2) Our greatest source of steady revenue is our members
(3) The most effective manner of obtaining revenue from our members is monthly donations
(4) An effective method of persuading members to become monthly donors is by a local member of Fair Vote Canada
(5) If local Chapters could benefit from such appeals, they would be more likely to undertake them
Therefore, National Council approve a revenue-sharing system (subject to review after 6 months) whereby a Local Chapter would retain a portion of any revenue which it secured:
(1) Chapters will receive 50% of the initial membership fee and donation from any new member recruited by the chapter
(2) Chapters will receive 30% of the annualized first-year proceeds of any new monthly donor recruited by the chapter.
CARRIED.
6. Revision of national council election process.
MOTION (Broscoe/Day): “Be it resolved that for all future FVC national council elections, the voting period for the election shall conclude no earlier than five (5) weeks and no later than three(3) weeks prior to the AGM, and
Be it further resolved that all candidates for election to National council be informed of the election results within twenty-four (24) hours of the conclusion of the Voting Period.”
CARRIED.
7. Officers of council election
President–Acclaimed Stephen Broscoe
Secretary: June declined position—Jennie willing to stand for Secretary
Treasurer—John Deverell acclaimed.
Vice President – Stephen to contact Rick.
Decided: return to email process for positions of vice president and member at large.
8. BC update and referendum planning.
10. Stephen Review of Strategic Priorities—Report tabled for councillors to review.
Charter challenge.
11. Reports
i. BC committee
ii. Executive report – tabled for review.
iii. Parliamentary affairs / federal election
iv. Communications committee
v. Quebec committee – Andy and Barbara should draft relevant documents and have Stephen sign them
vi. Chapter development
vii. Research and Strategy
viii. Charter challenge
12. Senate reform/ elected senate
13. Next meeting date – phone meeting. Every two months. Next meeting Monday night, Monday July 14.
14. Meeting adjourned.

2008-05-14
FVC National Council Email Motions
Online motion: Establish a Communications Committee (May 14, 2008)
Moved by June Macdonald and seconded by Linda Sheppard, that:
1) The National Council establish a communications committee to:
a) set the overall messaging strategy for FVC;
b) oversee and support development of longer-term core communications such as the primary brochure, flyers, the tabloid (or other major education pieces), basic PowerPoint presentations, core web materials etc.
2) The executive director will work and consult with committee members on development of these core materials, and generally consult with the committee chair and committee on communications issues.
3) As a priority, the committee will work with the executive director to develop targeted pitches to specific groups, to assist these groups in connecting their issues to the deficiencies of FPTP voting.
4) All forms of communication that are time sensitive, such as press releases, will continue to be developed by the executive director working with the president and other members of the executive as appropriate.
CARRIED.
Online motion: Election officer appointment (May 14, 2008)
Motion to Appoint Larry Gordon as Chief Electoral Officer for the 2008 Fair Vote Canada National Council Elections. CARRIED.

2008-03-20
FVC National Council Email Motion
Online motion: Fair Vote Ontario by-laws (March 20, 2008)
MOVED that the National Council ratify the new Fair Vote Ontario bylaws [on file] as recently adopted by the Fair Vote Ontario council. CARRIED.
Online Motion on AGM date (March 20, 2008)
“Whereas the Fair Vote Canada by-laws state that the Annual General Meeting (hereafter “AGM”) must be held within 90 days of our fiscal year end of January 31, 2008, and
Whereas the proposed 2008 AGM dates are May 30-31, 2008, and
Whereas these proposed AGM dates fall outside of the period covering 90 days from our fiscal year end; therefore
Be it resolved that Fair Vote Canada National Council grant the President and Executive Director permission to hold the AGM on May 30-31, 2008, outside of the normal 90-day period following the fiscal year end.”
CARRIED.

2008-03-07
FVC National Council Email Motion
Online motion: AGM travel expense policy (March 7, 2008)
Motion on AGM Travel Compensation for National Councillors moved by John Deverell, seconded by Peter Black:
1. Payments are for travel only. Councillors are responsible for their own accommodation.
2. Councillors from beyond driving distance who fly to the AGM shall be reimbursed the price of an economy ticket booked 14 days in advance.
3. Kilometerage, if claimed, will be paid at the rate paid to an FVC employee. Carpool please.
4. If total claims exceed the travel budget, available funds will be distributed in proportion to individual approved travel costs.
CARRIED.

2008-02-11
FVC National Council Meeting (Conference Call)
Fair Vote Canada National Council meeting, Feb 11, 2008 conference call
Attendance: Stephen Broscoe, Barbara Odenwald, Wilf Day, Patricia Marsden-Dole, Dennis Pilon, Julian West, Larry Gordon, John Deverell, Wendy Bergerud, June Macdonald, Wayne Smith, Peter Black; Regrets: Linda Sheppard, Doug Bailie, Rick Anderson, John Baglow
1. Budget report presented by John Deverell
MOTION (Deverell/Odenwald): That council approve the budget as proposed. CARRIED UNANIMOUSLY.
MOTION (Deverell/Pilon): That we send $10,000.00 to Fair Voting BC for referendum purposes, available immediately. CARRIED UNANIMOUSLY.
2. FVC committee structure
MOTION (Black/Broscoe): That council approve Peter Black’s proposed the three new committee structure and the responsibilities related to each. CARRIED UNANIMOUSLY.
Dennis Pilon volunteered to chair the Research committee, and to be a member of the BC referendum committee as well as the charter challenge committee. Agreed.
Barbara Odenwald will chair the Quebec Support committee. Wendy Bergerud, subject to final confirmation, will chair the BC referendum committee. Agreed.
3. Report on BC campaign
Stephen Broscoe turns over chair to John Deverell (8:04pm ET)
4. Questions / comments on written Committee reports
Federal Election Committee
Quebec report
Charter Challenge
MOTION (Black/Odenwald): That within a month, the executive propose a scheme of meetings and conference calls that will assist in the management of council business. CARRIED.
Meeting adjourned.

YEAR 2007

2007-12-06
FVC National Council Email Motion
Online motion: Senate Referendum Strategy (December 6, 2007)
Motion: “On the basis of our current policy on reform of federal democratic institutions, the National Council direct the executive to take the following steps:
1) issue a press release, and circulate to all MPs, that polls show as much support for a national referendum for PR as for a referendum on the future of the Senate (cite the Hill Times poll); and call for a two-question national referendum – one on the future of the Senate and another on electoral reform for the House.
2) press Layton to modify his position and call for a two question referendum — reminding him he once promised to demand a referendum as a condition for supporting any minority govt. Also see if we have any Conservative or Liberal support for such a two-question process.
3) propose a second referendum question along these lines: “Do you support a review of the way MPs are elected, to be conducted by a Citizens Assembly and subject to another referendum?””
CARRIED.

2007-11-30
FVC National Council Email Motions
Online motion: Six-Month Strategic Plan (November 30, 2007)
Motion on Priorities for December 2007 – May 2008
National priorities:
1. Support development of the BC referendum campaign
2. Federal election campaign (when it happens)
3. Help launch charter challenge
4. Work on municipal reform wherever it makes sense
5. Support ongoing activities in Quebec (letters to political leaders, contact to Julius Grey and other reform leaders etc.)
6. Organize an assault on the 60% threshold
7. Produce benchmarks for fair CA/referendum processes
8. Keep reform on the Ontario political radar
9. Assess and possibly redefine or expand FVC objectives
Federal campaign:
1. Use federal election to advance the reform agenda
2. Focus on petition for national referendum (10,000 names to date)
Organization Development:
1. Membership renewals
2. New member sign-ups (convert Ontario volunteers/donors; build significant BC base)
3. Enhanced communication/support for chapters
4. Develop more dynamic, campaign oriented web site
5. Develop useable database of all contacts
6. Develop dependable email distribution program
7. Annual conference in Vancouver (AGM?) – March 2009?
8. Restructure FVO
9. Clarify FVC/FVBC relationship – ED or other paid campaign support in BC in 2009?
CARRIED.

2007-09-20
FVC National Council Email Motion
Online motion: Rumeration to FVC from Vote for MMP (September 20, 2007)
Motion from John Deverell, seconded by John Baglow, and amended by Stephen Broscoe:
1. That FVC henceforth provide the services of Executive director Larry Gordon to Vote for MMP without charge and forgo the contracted fee of $8,000 and
2. That FVC forgive an outstanding loan of $4,000 to Vote for MMP and
3. That FVC urges Vote for MMP to resolve its financial challenges without further recourse to the national organization.
CARRIED.

2007-08-27
FVC National Council Email Motion
Online motion: Invitation to Stephen Owen to Join NAB (August 27, 2007)
Motion: “Be it resolved that Fair Vote Canada (hereafter “FVC”) National Council authorize FVC President Stephen Broscoe to invite Stephen Owen to join the FVC National Advisory Board.” CARRIED.

2007-08-20
FVC National Council Email Motion
Online motion: Approval of Contract with Vote for MMP (August 20, 2007)
Resolved that FVC council endorses the decision of President, Treasurer and Executive Director, acting under the March Council mandate, to offer the attached contract for services to Vote for MMP.
The motion carries.
Contract for Services
Vote for MMP
and
Fair Vote Canada
Fair Vote Canada (FVC) will provide the following services to Vote for MMP between July 10 and October 25, 2007.
• Campaign manager services provided by FVC Executive Director Larry Gordon
• Use of the FVC mailing list for fundraising and publicity during the campaign period.
• Use of FVC business reply mail account during the campaign period.
The campaign manager services are valued at $4,000 per month, or $14,000 for the period noted above.
The FVC mailing list is valued at $1350.
The business reply mail account is valued at $150.
Total value of services: $15,500
For the use of these services, FVC will charge Vote for MMP:
$8,000 with the remainder ($7,500) being provided as an inkind non-advertising contribution. Invoice dates will be set by mutual agreement between the signatories of this contract, with total payment received no later than October 10, 2007.
John Deverell
Treasurer,
Fair Vote Canada
Joe Murray
President,
Vote for MMP

2007-07-10
FVC National Council Email Motions
Online motion: Reform of Democratic Institutions (July 10, 2006)
Motion on Reform of Democratic Institutions:
1. Fair voting systems (some version of PR) should be used for elections that create any legislative body at any level of government. FPTP has no place in a modern democracy.
2. We commend any government for moving forward on reforming the core democratic institutions in the Canadian political system.
3. At the federal level, the first and most urgent priority is beginning a citizen-driven process to determine the best electoral system for electing MPs. Job one is to create a truly representative House of Commons and legitimate majority government.
4. Consideration of Senate reform or abolition should be addressed after citizens have determined how their MPs are elected.
5. Parliament should immediately introduce legislation for a national Citizens’ Assembly on Electoral Reform. At the very latest, the following timetable for electoral reform should be adopted:
– a national CA in 2007-2008
– a year of public education and debate
– a referendum with the October 19, 2009 election (if an election is held on this date)
– implementation of the new voting system by 2013
CARRIED.
Online motion: Robert Bateman Advisory Board Invitation (July 10, 2006)
Moved that Fair Vote Canada (FVC) invite Robert Bateman to join the FVC Advisory Board. CARRIED.

2007-07-06
FVC National Council Email Motion
July 6, 2007: Transfer Earmarked FVO Funds to Vote for MMP
Posted by: Larry Gordon at: 2008-01-07 15:37:45]
The voting period has ended on our motion to transfer earmarked money to the Vote for MMP Campaign.
Whereas the Vote for MMP campaign was recently formed to serve as a registered campaign to promote a Yes vote in the upcoming Ontario electoral reform referendum on October 10, 2007, and
Whereas individuals and other organizations have donated money to Fair Vote Canada in past months that was earmarked to promote electoral reform in Ontario, therefore
Be it resolved that the funds from those earmarked donations be donated by Fair Vote Canada to the Vote for MMP campaign.
CARRIED.

2007-06-18
FVC National Council Email Motion
Online motion: Adoption of Executive Election Procedures (June 18, 2007)
BE IT RESOLVED that Fair Vote Canada National Council adopt the attached procedures for its 2007-2008 executive elections. CARRIED.
Proposed 2007 FVC Executive Election Procedures
1. Order
The elections will be held sequentially in this order:
a) President
b) Vice-President
c) Treasurer
d) Secretary
e) At-Large
2. Nominations
All nominations are self-nominations. If someone wants to encourage someone else to run, please do it offline, not as a message to the council list.
3. Timing
In order to complete the election process within a reasonable period of time, the nomination period for each position will be 48 hours and voting for each position will also last 48 hours. All council members will know the schedule in advance, and be able to make the necessary arrangements if they wish to nomination themselves and vote. If someone is away from a computer in the voting period, the votes can be made by telephone to the Elections Officer (Glen). Councillors may also nominate themselves for any position in advance of the nomination period.
4. Reporting
The elections officer will provide the full Council only with the name of the winner. Candidates for each position will receive the detailed vote report.
5. Electoral System
Election will be by ranked transferable ballot (Alternate Vote).
a) Voters rank candidates in order of preference (1,2, 3 etc.).
b) If one candidate gets a majority of first-choice votes cast, that candidate is elected.
c) If no candidate receives a majority of first-choice votes, the candidate(s) with the least first-choice votes is dropped, with that candidate’s ballots assigned to the candidates indicated as second choice, and so on, until one candidate has a majority of ballots.
d) In the event of a tie, the Returning Officer shall flip a coin in the presence of the Executive Director, or declare a run-off election to break the tie, at the discretion of the Returning Officer.
Candidates can also be elected by acclamation if the position is uncontested.

2007-06-07
FVC National Council Email Motion
Online motion: Approve NCR Chapter By-Law Amendments (June 7, 2006)
Motion to approve the amended NCR bylaws. CARRIED.

2007-05-29
FVC National Council Email Motion
Online motion: Approval of Hamilton Chapter bylaws (May 29, 2007)
Moved by Peter Black and seconded by June Macdonald, that Council approve the draft by-laws of the Hamilton and Surrounding Area Chapter (attached), which were adopted at a founding meeting on March 8, 2007. CARRIED.

2007-05-13
FVC National Council Email Motion
Online motion: Appointment of Election Officer (May 13, 2007)
BE IT RESOLVED that Fair Vote Canada National Council appoint Glen MacDonald as Chief Electoral Officer for the 2007 Fair Vote Canada National Council Elections. CARRIED.

2007-05-10
FVC National Council Email Motions
Online motion: FVC Credit Card Limit Increase (May 10, 2007)
BE IT RESOLVED that Fair Vote Canada (hereafter “FVC”) National Council authorizes Executive Director Larry Gordon to apply for an increase on the spending limit on the FVC credit card from $2500.00 CAD to $5000.00 CAD. CARRIED.
Online motion: FVC E-Mail Listserv (May 10, 2007)
WHEREAS there have been repeated requests from membership and national councillors in the past to create a national e-mail listserve, and
WHEREAS the e-mail listserve will provide an additional mechanism for membership feedback, therefore
BE IT RESOLVED that Fair Vote Canada create a national e-mail listserve open to all members in good standing, and, once created, communicate its availability to the membership through our monthly newsletter.
CARRIED.

2007-04-04
FVC National Council Email Motion
Online motion: Approval of Montreal Chapter Bylaw Amendments (April 4, 2007)
Motion to approve the amendments to the Montreal Chapter By-Laws. CARRIED.

2007-03-29
FVC National Council Email Motion
Online motion: Approval of York Region Chapter Bylaws (March 29, 2007)
Moved by Peter Black and seconded by June Macdonald “that Council approve the draft by-laws of the York Region Chapter (attached), which were adopted at a founding meeting on March 6, 2007.” CARRIED.

2007-03-15
FVC National Council Email Motions
Online motion: Approval of 2007 FVC budget (March 15, 2007)
Motion to approve the 2007 Fair Vote Canada budget. CARRIED.
Online motion: Approval of Newfoundland/Labrador Chapter (March 15, 2007)
WHEREAS we have received draft by-laws from a new Chapter in Newfoundland (founding meeting held December 13), and
WHEREAS these by-laws are identical to our model by-laws on our web site, save for naming the Chapter as “Fair Vote – NL (Newfoundland and Labrador)” therefore
BE IT RESOLVED that National Council approve these by-laws and the amendments thereto.
CARRIED.
Online motion: FVO to Yes Committee Transition Plan (March 15, 2007)
“Be it resolved that FVC members be notified of our intention to share the membership list with the Ontario Yes campaign, allowing anyone to opt out if they wish, and
Be it further resolved that the National Council endorse the FVO Council plan to set up the Ontario Yes campaign structure as outlined in the attached document, with ordinary FVO operations being formally but temporarily suspended until after the referendum, and
Be it further resolved that the President, Treasurer, FVO Chair and Executive Director be directed to manage the fundraising and financial affairs with the objective of maintaining FVC budget targets, while maximizing additional revenue to be raised from Ontario members for the Ontario Yes campaign.”
CARRIED.
Online motion: Approval of 2007 National Budget (March 15, 2007)
Motion to approve the 2007 Fair Vote Canada budget. CARRIED.

2007-03-23
FVC National Council Email Motion
Online motion: Non-Member Donations and Org. Supporters (March 23, 2007)
Motion on Non-Member Donations and Organizational Supporters.
“Whereas FVC is constituted as an organization of individual members, and
Whereas we currently have no provision for a relationship with organizational supporters and individual non-member donors, likely resulting in lost donations from individuals who would be willing to make what they see as a one-time donation without further commitment, and
Whereas the lack of a non-member relationship category means we have not effectively marketed ourselves to union locals and other organizations who may be willing to make a routine $100+ donation each year; therefore
Be it resolved that FVC materials produced from this point forward include non-membership donation options, as soon as feasible, and
Be it further resolved that an organizational supporter category or categories be created, and
Be it further resolved that details on non-member donor categories and suggested donation amounts be set and adjusted from time to time by the Executive Director and Executive Committee.”
CARRIED.

2007-02-24
FVC National Council Email Motion
Online Motion to Hold AGM > 90 days from year end (Feb. 24, 2007)
Motion to enable us to hold the AGM outside of the 90-day period following our fiscal year end.
Whereas the Fair Vote Canada by-laws state that the Annual General Meeting (herafter “AGM”) must be held within 90 days of our fiscal year end of January 31, 2007, and
Whereas the proposed 2007 AGM dates are May 11-12, 2007, and
Whereas these proposed AGM dates fall outside of the period covering 90 days from our fiscal year end; therefore
Be it resolved that Fair Vote Canada National Council grant the President and Executive Director permission to hold the AGM on May 11-12, 2007, outside of the normal 90-day period following the fiscal year end.
CARRIED.

2007-02-13
FVC National Council Email Motion
Online motion: Charter Challenge Motion (Feb. 13, 2007)
Moved: that Fair Vote Canada endorse and support the concept of a legal challenge to Canada’s unfair voting system on the basis that “first-past-the-post” aspects of the Canada Elections Act effectively deny millions of Canadians fair representation, and constitute fundamental inequalities which are a violation of Canada’s Charter of Rights and Freedoms.
Moved: that Fair Vote Canada agrees to join other notable Canadians as an Applicant in a Charter Challenge Action led by John Deverell and Jim Harris. The Action will request a declaration that the Canada Elections Act is in violation of the Canadian Charter of Rights and Freedoms and must be revised to conform, all on condition that
(i) it is understood by the other Applicants that FVC can not and does not provide or commit funds to this action, and is protected from all financial expense and liability for Charter Challenge Action lawyer’s fees, and that Applicants Jim Harris and John Deverell will execute an agreement to be first payers of any adverse costs award, and that
(ii) Fair Vote Canada will be consulted throughout the course of the Action regarding the drafting of factums, motions, affidavits and statements, the names of other applicants, timing and strategy, through a Charter Challenge Liaison Committee established by the Council of Fair Vote Canada, and that
(iii) Fair Vote Canada will obtain a detailed and satisfactory opinion letter from the lawyers of Charter Challenge Action addressing the odds of success, the possible legal consequences of failure, and in legal strategy the best time to proceed.
Moved: that Fair Vote Canada establish a Charter Challenge Liaison Committee to coordinate FVC’s participation in a planned legal challenge to the Canada Elections Act, and to provide continuing liaison between the Fair Vote Canada Council and Charter Challenge Action. The initial membership of this committee shall be Stephen Broscoe, Wilfred Day, John Deverell, Larry Gordon, Bruce Hallsor and Barb Odenwald, which membership may be amended by FVC Council from time to time.
CARRIED.

2007-01-12
FVC National Council Email Motion
Online motion: Approve the FVO submission to the OCA (Jan. 12, 2007)
Motion to approve the Fair Vote Ontario submission to Ontario Citizens’ Assembly. CARRIED.

YEAR 2006

2006-10-30
FVC National Council Email Motion
Online motion: Montreal Chapter Approval (October 30, 2006)
Motion to approve the Montreal Chapter By-Laws. CARRIED.

2006-10-26
FVC National Council Email Motion
Motion: LIBERAL CANDIDATES ON PR – BOB RAE (26 Oct 2006)
Moved by Peter Black and seconded by Doug Bailie that National Council accept the proposed chapter by-laws for the Stormont, Dundas, Glengarry and Grenville Chapter of Fair Vote Canada.
The proposed by-laws differ from our standard by-laws as follows:
(1) Section IV, The Executive, also includes a Vice-President.
(2) Section IV, The Executive – the provision “Executive Members, the number of which shall not be less than two or more than four” now reads “Members-at-Large, the number of which shall not be more than five”.
(3) Section IV, The Executive, includes the following additional provision “There shall be at least four meetings per year of the Executive”. This phrase used to be on our website but is no longer there.
(4) Section VII, Executive Roles and Responsibilities, after “The Treasurer shall” includes the following additional provision – “keep proper accounts of the Chapter which may be audited,”
(5) Section IX, Finances, has the additional word “Chapter” before “membership fees” in the first sub-section. Thus, the proposed first sub-section reads – “The Chapter shall be funded by donations and Chapter membership fees that may be levied at an Annual General Meeting”
CARRIED.

2006-10-03
FVC National Council Email Motion
Online motion: Advisory Board Invitations (Oct. 03, 2006)
Moved by Stephen Broscoe that Council authorize Fair Vote Canada Executive Director Larry Gordon to invite the following individuals to join Fair Vote Canada’s National Advisory Board:
Nathalie Des Rosiers
Norman Carruthers
Gordon Gibson
Anne McLellan
Kim Campbell
Larry Campbell
Linda Silver Dranoff
Lloyd Axworthy
Mel Hurtig
Rafe Mair
Preston Manning
David MacDonald
John Trent
CARRIED.

2006-09-13
FVC National Council Email Motion
Online motion: 2006 Mid-Year Budget Revisions (Sep. 13, 2006)
Motion to accept the Fair Vote Canada 2006 mid-year budget revisions. CARRIED.

2006-07-10
FVC National Council Email Motion
Online motion: Advisory Board invitation to Robert Bateman (July 10, 2006)
Moved that Fair Vote Canada (FVC) invite Robert Bateman to join the FVC Advisory Board. CARRIED.

2006-07-04
FVC National Council Email Motion
Online motion: Amendment to motion on reform of democratic institutions (July 4, 2006)
Amendment to motion on reform of federal institutions moved by John B. and seconded by John D. DEFEATED.

2006-04-04
FVC National Council Meeting (Conference Call)
Council Minutes Aug. 30, 2006
London Chapter Approval
MOTION (Peter Black/June Macdonald): “That:
Council adopt the attached by-laws of the London Chapter with the following amendment to section IX Finances, subsection (iii) – namely that the words ‘shall’ and ‘will’ be changed to ‘may’.
The attached proposed by-laws of the London Chapter are identical to those on our website save for one added provision (highlighted in the text) providing for the raising of local dues (section on Finances, subsection (iii)).
The amended subsection will read:
“The Chapter may collect annual local dues in the amount of $10 dollars per person; $5 per person may be collected from students and those with fixed incomes.”
CARRIED.
Winnipeg Chapter Approval
MOTION (Peter Black, Chair of the Chapter Development Committee/June Macdonald): “That:
Council adopt the attached bylaws of the Winnipeg Chapter.”
They differ from the model by-laws on our website in that Section IV, Subsection (iii) does not include the phrases underlined below (since the Chapter does not plan to use “snail mail”).
“Meetings of the Executive may be held at any time and place to be determined by the Executive provided that 48 hours written notice of such meeting shall be given personally, or transmitted by facsimile or electronic mail, to each member of the Executive, or, if by mail, at least 14 days prior to the meeting. Notice by mail shall be sent at least 14 days prior to the meeting.”
CARRIED.

2006-04-13
FVC National Council Email Motion
Online motion: EMAIL DECISION-MAKING PROCEDURE (April 13, 2006)
Moved that the National Council adopts the attached procedure for email decision making. CARRIED.
An Email Decision Procedure for the National Council of Fair Vote Canada
as amended April 13, 2006
CONTEXT
Group decision-making can be complex and frustrating. This is especially true on e-mail lists, where the lack of face-to-face cues makes it more difficult to understand other people’s meanings and intentions, and where messages tend to be scrambled in sequence so that several threads of conversation become intertwined and crisscrossed. Furthermore, people are in different time zones, and some check their e-mail more frequently than others.
PARTICIPATION
Attendance: All Council members shall vote after every formal call for voting. Directors are also encouraged to participate in each formal discussion, however briefly.
Absence: Directors unable to attend e-meetings shall notify Council of their incommunicado period and the expected date of return, and seek Council’s leave for their absence. The Chair will also check up on any member missing more than one third of the meetings in any three-month period.
Removal: A Director missing three consecutive formal discussions without leave of Council has, under Bylaw #1, vacated his or her office.
Reports: Vote Tally Messages will show the vote of each Director on each motion and thus constitute the agreed record of attendance and participation.
AUTHORITY
Process: The decision making process consists of five stages:
1. Discussion of the motion and proposal of amendments
2. Discussion of amendments
3. Voting on amendments
4. Further discussion on the main motion
5. Voting on the main motion
Quorum: As at face-to-face Council meetings, quorum is a majority of eligible directors.
Decisions: Unless otherwise specified by the Chair, decisions will be made by a simple majority of the Directors voting YES or NO. Preferential votes will be made by the Alternative Vote process.
Rules: Roberts Rules will apply to any situation not covered in this procedure.
SETTING THE FORMAL DISCUSSION INTO MOTION
There are two methods for triggering a formal discussion leading to a National Council decision.
1. Any member of the Council with the support of two others may make a formal motion.
2. The President may make a motion without a seconder.
Normally, the initiator of a formal discussion will not serve as Chair for that discussion.
In either event, the Chair will send a Decision Agenda Message (DAM) suitably flagged to the Council list announcing that a formal discussion is under way.
The Decision Agenda Message shall:
1. Indicate that the formal discussion period has begun;
2. Clearly state the issue being discussed as a yes/no question or motion, or as a preferential choice;
3. Outline the specific length and deadline (date and time) for the discussion.
BUNDLING OF FORMAL DISCUSSIONS
Whenever possible, the Council should hold only one formal discussion at a time. If it is necessary to have overlapping discussions, the Chair should attempt to structure them with common time lines.
Formal Discussion
1. The Chair will establish time periods for discussion and voting that allow enough time for thorough discussion of the issue, while allowing Council to make decisions in a timely manner.
2. The normal discussion period for motions or amendments will be four days. The normal additional discussion period on the main motion after amendments have been voted on will be two days. These periods may be longer or shorter as deemed appropriate by the Chair.
3. The Chair may extend discussion periods at any time as required. The Chair will not shorten a discussion or voting period after a deadline has been announced, except with the unanimous consent of Council, or in an emergency. The Chair may extend voting periods only if quorum was not reached within the announced voting period.
4. Discussion may identify a need to change the wording of the motion. Whenever possible, changes should be made by friendly amendment, i.e. with the agreement of the movers, rather than by formal amendment. After rewording a motion, the normal additional discussion period will be two days, but may be longer or shorter as deemed appropriate by the Chair.
5. During formal discussion, the Chair will send a reminder to the Council stating the date and time for the end of the discussion and the beginning of voting.
Amendments
1. Amendments may be moved by the President or any two Directors.
2. When one or more amendments have been formally moved, in order to facilitate timely discussion, discussion on the main motion and all amendments will be dealt with simultaneously whenever possible.
3. If there are no formal amendments at the end of the initial discussion period, the Chair will move directly to voting on the main motion.
4. The process for dealing with an amendment will be the same as that for dealing with a main motion, with separate discussion and voting periods and deadlines.
5. When voting has concluded on the amendments, the Chair will announce that discussion has resumed on the main motion, with a revised discussion period and deadline.
6. The Chair will attempt to obtain the consent of those moving amendments to consolidate them in order to eliminate duplication, clarify the choices, and simplify voting. Once voting has taken place on amendments, no further amendments will normally be allowed on the main motion.
7. Amendments can not be amended.
Voting
1. When the discussion period on the main motion or amendments has ended, the Chair will send a message to the Council indicating that formal discussion has ended and that votes must be cast. This message will specify the voting deadline date and time, and the quorum for that vote. The normal voting period will be three days, but this may be longer or shorter as deemed appropriate by the Chair.
2. All Directors including Chair and President shall vote.
3. Directors shall vote by posting the DAM to the Council list with a clear YES or NO or ABSTAIN accompanied by short reasons if they so wish.
4. The Chair will tally the vote, determine whether quorum has been achieved, and report the result in a Vote Tally Message (VTM) to Council.
5. No further votes will be accepted after the voting tally has been announced. There are no further discussions on the DAM during the voting stage.
6. If the result of voting is a decision, the Chair will specify a 24-hour deadline for appeal.
Appeal
Within the appeal period Directors may discuss whether there were violations of the decision-making process or other unusual considerations warranting appeal. Any Director may raise questions about the process or, with the support of another, appeal a Decision.
1. In the event of appeal, the Facilitator will issue an Appeal Message specifying a 48-hour period for debate. If the appeal is about the Chair, it may be appropriate for the President or a disinterested member of the Executive Committee to manage the appeal process.
2. The Appeal manager announces the end of the Appeal Debate with a Vote Call and a 24-hour voting deadline. The question is: shall the original decision be upheld?
3. If the appeal succeeds, the decision is nullified. The question may be raised anew through a revised motion.
4. If the appeal fails, the Decision is confirmed and implementation begins.
FURTHER CONSIDERATIONS
Implementation and Evaluation
At some later point when the effects of the implemented decision can be evaluated, the Council should discuss how well the decision worked.
Records
Efficiently making decisions will build a sense of cohesion within the Council. Keeping complete and accessible records of the decision-making is part of that process.
The VTMs will reveal which Directors are active and which are not, as well as the history of each member’s positions on important issues. The sequence of issues in the DAMs will provide a partial outline of the history of Fair Vote Canada.
All Vote Tally Messages will be posted on the National Council section of the Discussion Board on the FVC website. This will serve as the official record of the National Council’s deliberations. New Directors are encouraged to study this record as a means of learning about the organization.
Significant decisions of Council will be reported in a timely manner to organizers and chapter leaders through the chapter leaders listserve, and to members through the newsletter.

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